of the Clerk
description of the general duties of the Delhi Township
Clerk are outlined below. There are many other
day-to-day duties that are not listed. If you have any
questions about who you need to see for help with your
Township issue, the Clerk's Office can help you.
If you have further questions please
or call 694-2135.
Charter Township Clerk
Township Clerk of the Year, 2007
Past President, Michigan Association of Municipal Clerks
Past President, Capitol Area Municipal Clerks Association
Holt Education Foundation Outstanding Alumnus Award
The Clerk is elected every
four years at the time of the Presidential Election and serves as a voting member of the Township Board which includes but is not
limited to the following responsibilities:
Adopting Township policies
Approving all expenditures over
Approving the hiring of
Serving on assigned committees
Maintains the voter registration files, which includes but is not
Registering new voters
changes to current voters
voters when they move or become deceased
Issuing voter ID Cards to
Maintaining Voter Master
Cards with signatures of all registered voters
Updating voter history for
all voters after each election
The Clerk Administers
all elections in Delhi Township. The Clerk
plans, organizes, and oversees election activities including but not
Processing of absentee ballots
Preparing voting devices,
ballot cans, etc.
Supplying precincts with
necessary supplies for election day
Coordination of facilities for polling locations
Training Election Inspectors
Issuing, validating, and certifying petitions
for local candidates and issues
Relocation of precinct boundaries
Clerk is the official custodian of Township records, books and documents such as oaths,
bonds, ordinances, and resolutions. The Clerk is also responsible
for producing and keeping minutes for Township Board of Trustees
The Clerk’s Office
maintains records in accordance with the
State of Michigan Record Retention Schedule, and utilizes digital
imaging. The Clerk’s Office also publishes and posts legal notices.
Under State Statute the Clerk is responsible for keeping a record of the
expenditures made for the Township.
Township has a Finance Director that works with the Clerks office to produce these
records. The Clerk produces accounts payable checks, and approves all
payments owed by the Township.
is responsible for the administrative operations of the
Township Cemeteries which includes:
Preparing and maintaining records
Handling the sale of lots
Preparing lot deeds
Preparing legal documents for transfer
of burial rights and other documents related to cemetery operations
Township Web Site
an official duty prescribed to the Clerk, Evan Hope designed,
implemented and currently maintains the township Web Site.
or comments regarding the site should be directed to the clerk at
or call 694-2135.
quarterly newsletter to help
keep residents informed of
important Township news and
Clerk is the official coordinator of Freedom of Information Act (FOIA)
requests. All requests are processed through the Clerk's office,
regardless of which department may gather the information.
Transient Sales Licenses
The Clerk's Office processes
various licenses and applications such as Transient Sales Licenses.
The Clerk's Office provides
Notary Public Service at no charge to Delhi Township residents and
The Clerk’s Office answers the general
information line for the Township as well as the operator line.