The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, December 19, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present: John Elsinga, Township Manager, Al McFadyen, DDA Executive Dir., Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office, Marian Frane, Dir. of Accounting, Rick Royston, Fire Chief, Sandra Diorka, Superintendent of Public Services, Steve Hudson, Assessor, Tracy Carney-Miller, Dir. of Community Development, Dave Wilcox, Assist. Fire Chief, Retired , Pat Brown, Fire Marshal/Safety Officer, Wendy Thielen, Assist. Twp. Mgr. of Human Resources, Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor, Amy Finch, Assistant Twp. Clerk/Deputy Clerk

Rick Royston, Fire Chief, presented David Wilcox with a Certificate of Appreciation for his dedicated years of services with the Delhi Charter Township Fire Department and wished him well upon his retirement.

C. Approval of Claims – December 5, 2006 (ATTACHMENT I)

Approval of Payroll – December 14, 2006 (ATTACHMENT II)

A Voice Poll was recorded as follows: All Ayes

The Board reviewed a memorandum dated December 11, 2006 from Supervisor Goodrich (ATTACHMENT III).

A Roll Call Vote was recorded as follows:

Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich

The Board reviewed a memorandum dated December 11, 2006 from Supervisor Goodrich (ATTACHMENT IV).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe

The Board reviewed a memorandum dated December 11, 2006 from Supervisor Goodrich (ATTACHMENT V).

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

The Board reviewed memorandums dated December 7, 2006 from Steve Hudson, Assessor and December 8, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VI).

Steve Hudson, Assessor, stated that local governing bodies are required to set income levels for their poverty exemption guidelines and the income levels shall not be set lower than the federal poverty guidelines. These guidelines are updated annually by the U.S. Department of Health and Human Services. In order for the Township to be in compliance with the law, the minimum income standards must be raised to the federal guidelines.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum

The Board reviewed a memorandum dated December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VII).

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps

The Board reviewed a memorandum dated December 12, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VIII).

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet

The Board reviewed a memorandum dated December 12, 2006 from Twp. Mgr. Elsinga (ATTACHMENT IX).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Ammon

Nays: Hayhoe, Krepps, Sweet, Goodrich

The Board reviewed a memorandum dated December 12, 2006 from Twp. Mgr. Elsinga (ATTACHMENT X).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Sweet, Ammon, Goodrich

Nays: Hayhoe, Krepps

The Board reviewed a memorandum dated December 12, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XI).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Sweet, Ammon, Goodrich

Nays: Krepps, Hayhoe

The Board reviewed a memorandum dated December 12, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XII).

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Ammon, Goodrich, Hope

Nays: Krepps, Sweet, Hayhoe

The Board reviewed a memorandum dated December 14, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XIII).

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum

The Board reviewed memorandums dated December 12, 2006 from Sandra Diorka, Superintendent of Public Services and September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XIV).

Sandra Diorka, Superintendent of Public Services, stated that bids were received in September 2006. After the bids were received, an addendum was needed to accommodate moving the project ten feet to the west to reduce cubic yards of fill within the flood plain. The additional cost of $5,700 when added to the bid of $357,658 still results in E.T. MacKenzie being the lowest bidder.

Discussion was held regarding the budgeted engineering costs.

Mike Hamilton, 4541 Sycamore Street, commented on allowing non-residents to use the recycling center.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XV).

Marian Frane, Director of Accounting, stated that the Township budgets are adopted on an activity or departmental level. The Township cannot exceed the expenditures over what has been budgeted. The amendments before the Board this evening are the final budget amendments of the year.

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XVI).

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XVII).

A Roll Call Vote was recorded as follows:

Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XVIII).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XIX).

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

The Board reviewed memorandums dated December 8, 2006 from Marian Frane, Director of Accounting and December 13, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XX).

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXI).

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXII).

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXIII).

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXIV).

A Roll Call Vote was recorded as follows:

Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXV).

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXVI).

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXVII).

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXVIII).

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps

The Board reviewed a memorandum dated December 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXIX).

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet

The Board reviewed a memorandum dated November 28, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT XXX).

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon

The Board reviewed a memorandum dated December 12, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT XXXI).

Tracy Miller, Director of Community Development, stated that there are currently two buildings located on this property. There is an existing industrial tenant in the rear of the southern building that will become a legal non-conforming use if the rezoning is approved. This will not limit the business’ ability to continue their operations as they currently exist. The applicant has a purchase agreement with the property and is aware of the tenant and has indicated that this is not problematic for them in terms of their plans for the property.

A Roll Call Vote was recorded as follows:

Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich

The Board reviewed a memorandum dated December 12, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT XXXII).

Tracy Miller, Director of Community Development, stated that this is a piece of property east of the Speedway Gas Station and west of the Lansing Veterinary Urgent Care. There is a large wetland that covers approximately the west 50%-60% of the site that provides a natural divide between the highway service type businesses to the west and the office development to the east.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe

The Board reviewed a memorandum dated December 13, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT XXXIII).

Tracy Miller, Director of Community Development, stated that this property was rezoned C-1 from R-1D when the owner intended to open a "doggie daycare" at the location. However, that use of the site never worked out due to an inability to conform to Zoning Ordinance requirements specific to that type of business. The owner has recently received and accepted a purchase offer on the property from an individual who desires to live in the home as their primary residence. However, C-1 does not permit single family homes as a use by right. This means that the residential use of the property is a legal non-conforming use. It has recently become very difficult (if not impossible) to obtain financing for the purchase of legal non-conforming structures. Rezoning the property to TC will eliminate this problem.

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

The Board reviewed a letter dated December 19, 2006 from Twp. Mgr. Elsinga (ATTACHMENT XXXIV).

Supervisor Goodrich stated that several area municipalities attended and participated in a workshop on December 15, 2006 regarding a Fire Regionalization Study.

Supervisor Goodrich stated the Sandra Diorka, Superintendent of Public Services, Tracy Miller, Director of Community Development and himself attended the Goundwater Management Breakfast meeting on December 13, 2006.

Supervisor Goodrich asked Trustee Krepps if he would be willing to serve on the Zoning Board of Appeals Board.

Supervisor Goodrich asked Trustee Hayhoe if he would be willing to serve on the Planning Commission for another year.

Supervisor Goodrich thanked everyone who attended the Tree Lighting Ceremony that was held on December 6, 2006.

Supervisor Goodrich thanked Tricia Vander Ploeg, Deputy Supervisor, for her hard work organizing the Potter Park Wonderland of Lights / Delhi Charter Township night that was held on December 15, 2006. Supervisor Goodrich presented Ms. Vander Ploeg with an ornament and pen from Potter Park.

Treasurer Ammon stated that his office has collected just over $2 million in winter property taxes.

Clerk Hope reported on the progress of the mid-decade census. The Township should meet or exceed the 10% growth rate.

Clerk Hope stated that he will not be attending the January 2, 2007 Board meeting as he will be out of the state.

Trustee Krepps stated that he will not be attending the January 2, 2007 Board meeting as he will be out of the state.

The Board reviewed the November/December 2006 Manager Report (ATTACHMENT XXXV)

Twp. Mgr. Elsinga encouraged the Board members to attend the on-site training program with Mr. Mark Wykoff on January 29, 2007 to discuss the need for wetlands and wetland regulations at the State and local level.

Twp. Mgr. Elsinga stated that he will begin including activity of the Michigan Tax Tribunal in his monthly report.

The Board reviewed a letter dated December 12, 2006 from Kenneth VerBurg and Lynn R. Harvey, Consultants, KV Associates (ATTACHMENT XXXVI).

Twp. Mgr. Elsinga stated the Township received a proposal from KV Associates for the Police Department Cost Study. Twp. Mgr. Elsinga stated that if the Board agrees, he will proceed with the proposal.

Steve Dougan, 2455 Pine Tree Road, Ingham County Commissioner, 14^th District, stated that the Ingham County Road Commission (ICRC) will soon be filling the soon-to-be vacant seat on that Board. Mr. Dougan stated that there are four final applicants out of the twenty-one applications received.

Mr. Dougan stated that one of the four final applicants, Vince Corazza, will probably not be strongly considered for that position due to his newness to Ingham County; however, Mr. Dougan suggested to the Board of Trustees that they take a look at him if a position becomes available on one of the various Township Boards or Commissions.

Enter into Executive Session – 9:29 p.m.

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

Regular Board meeting reconvened at 10:13 p.m.

Meeting adjourned at 10:13 p.m.

Back to Delhi Township Home Page

Back to Meeting Agendas and Minutes Page