DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 21, 2006
The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, November 21, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:41 p.m.
PLEDGE
OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet
Others Present:
John Elsinga, Township
Manager
Marian Frane, Dir. of Accounting
Mark Jenks, Dir. of Parks & Recreation
Rick Royston, Fire Chief
Sandra Diorka, Superintendent of Public Services
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
SET/ADJUST AGENDA
HOPE MOVED TO ADD AGENDA ITEM NO. 6J - ACCEPTANCE OF SANITARY SEWER SYSTEM FOR ASPEN LAKES APARTMENTS, PHASE II; 6K - ACCEPTANCE OF SANITARY SEWER SYSTEM FOR ASPEN CENTRE, PHASE II AND NO. 7 TENTATIVE PRELIMINARY CONDOMINIUM-EVERGREEN VILLAGE.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
PUBLIC HEARING – 7:45 P.M.
FY 2007 BUDGET – GENERAL FUNDS AND SPECIAL REVENUE FUNDS
The Board reviewed the proposed FY 2007 Budget. A summary of the budget is attached (ATTACHMENT I).
HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE FY 2007 BUDGET – GENERAL FUNDS AND SPECIAL REVENUE FUNDS.
A Voice Poll was recorded as follows:
All Ayes
MOTION CARRIED
Marian Frane, Director of Accounting, gave an overview of the FY 2007 Budget.
Motion to Close Public Hearing – 8:01 p.m.
AMMON MOVED TO CLOSE THE PUBLIC HEARING.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
NEW BUSINESS
FIRE DEPARTMENT RATE SCHEDULE
The Board reviewed memorandums dated October 10, 2006 from Fire Chief Rick Royston and November 17, 2006 from Twp. Mgr. Elsinga (ATTACHMENT II).
KREPPS MOVED TO APPROVE THE DELHI TOWNSHIP FIRE DEPARTMENT RATE SCHEDULE EFFECTIVE JANUARY 1, 2007.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
PURCHASE OF A LIFEPAK 12 DEFIBRILLATOR – FIRE DEPARTMENT
The Board reviewed memorandums dated November 14, 2006 from Fire Chief Rick Royston and November 17, 2006 from Twp. Mgr. Elsinga (ATTACHMENT III).
SWEET MOVED TO APPROVE THE TRADE-IN OF THE 2002 LIFEPAK DEFIBRILLATOR AND PURCHASE OF A NEW LIFEPAK 12 DEFIBRILLATOR FOR THE FIRE DEPARTMENT AT A COST OF $9,980 FROM MEDTRONIC PHYSIO-CONTROL CORPORATION.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED
AMENDMENT OF LEASE AGREEMENT BETWEEN HOLT PUBLIC SCHOOLS AND
DELHI CHARTER TOWNSHIP FOR THE DELHI TOWNSHIP SKATE PARK
The Board reviewed memorandums dated October 26, 2006 from Mark Jenks, Director of Parks & Recreation and November 16, 2006 from Twp. Mgr. Elsinga (ATTACHMENT IV).
AMMON MOVED TO APPROVE THE AMENDMENT TO THE LEASE AGREEMENT BETWEEN THE HOLT PUBLIC SCHOOLS AND DELHI CHARTER TOWNSHIP WHICH WOULD CLOSE THE DELHI TOWNSHIP SKATE PARK DURING NORMAL SCHOOL HOURS.
Trustee Ketchum stated that possibly a Parks and Recreation Department employee could open the park as well as close it. Mark Jenks, Director of Parks and Recreation, stated that Mashell Failer, Holt Jr. High School Assistant Principal, opens the park during school hours which has been working well.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED
RESOLUTION NO. 2006-032 – SET PUBLIC HEARING – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT – JARCO DRIVE
The Board reviewed memorandums dated November 16, 2006 from Tracy Miller, Director of Community Development and November 17, 2006 from Twp. Mgr. Elsinga (ATTACHMENT V).
HAYHOE MOVED TO ADOPT RESOLUTION NO. 2006-032, WHICH SETS A PUBLIC HEARING ON DECEMBER 5, 2006 AT 7:45 P.M. FOR THE PURPOSE OF RECEIVING COMMENTS ON THE PROPOSED ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR JARCO DRIVE.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
ZONING AND DEVELOPMENT
FINAL PLANNED DEVELOPMENT – EVERGREEN VILLAGE, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 601)
The Board reviewed a memorandum dated October 24, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT VI).
SWEET MOVED UPON SECOND CONSIDERATION TO APPROVE THE PLANNED DEVELOPMENT FOR EVERGREEN VILLAGE (PD 06-02), TAX PARCEL NUMBERS 33-25-05-20-300-001 AND 33-25-05-20-300-009, AS RECOMMENDED BY THE PLANNING COMMISSION PER PLANNING COMMISSION RESOLUTION NO. PC 2006-001 AND PURSUANT TO THE STANDARDS AND REQUIREMENTS SET FORTH IN SECTION 5.23.2 AND SECTION 5.23.3 OF THE ZONING ORDINANCE (ZONING ORDINANCE NO. 601).
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
CONSENT AGENDA
A.
Approval of Minutes – Committee of the Whole Meeting of November 8, 2006B.
Approval of Minutes – Regular Meeting of November 8, 2006C.
Approval of Minutes – Special Joint Meeting between Delhi Charter Township and the City of Lansing City CouncilD.
Approval of Claims – November 7, 2006 (ATTACHMENT VII)E.
Approval of Payroll – November 16, 2006 (ATTACHMENT VIII)F. Resolution No. 2006-034 – Streetlight Special Assessment District/Roll – Aspen Estates, Phase 2 (ATTACHMENT IX)
G.
Resolution No. 2006-035 – Consumers Energy Change in Standard Streetlighting Contract – Request No. 02878257 – Aspen Estates, Phase 2 (ATTACHMENT X)H.
Resolution No. 2006-036 – Streetlight Special Assessment District/Roll – Aspen Centre, Phase 2 (ATTACHMENT XI)I.
Resolution No. 2006-037 – Consumers Energy Change in Standard Streetlighting Contract – Request No. 02878257 – Aspen Centre, Phase 2 (ATTACHMENT XII)J.
Acceptance of Sanitary Sewer System for Aspen Lakes Apartments, Phase II (ATTACHMENT XIII)K.
Acceptance of Sanitary Sewer System for Aspen Centre, Phase II (ATTACHMENT XIV)A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
LATE AGENDA ITEMS
TENTATIVE PRELIMINARY CONDOMINIUM-EVERGREEN VILLAGE
The Board reviewed a memorandum dated October 24, 2006 from Tracy Miller, Director of Community Development (see ATTACHMENT VI).
AMMON MOVED TO APPROVE THE TENTATIVE PRELIMINARY CONDOMINIUM, AS RECOMMENDED BY THE PLANNING COMMISSION, PURSUANT TO SECTION 5.14 OF THE DELHI CHARTER TOWNSHIP ZONING ORDINANCE FOR THE PROJECT REFERRED TO AS “EVERGREEN VILLAGE” CONSISTING OF 90.21 ACRES LOCATED AT THE SOUTHEAST CORNER OF GROVENBURG AND KRANTZ ROADS (TAX PARCEL NUMBERS 33-25-05-20-300-001 AND 33-25-05-20-300-009). THE PROJECT WILL CONTAIN 192 SITE CONDOMINIUM UNITS, 20 DUPLEX CONDOMINIUM UNITS, 36 TOWNHOUSE STYLE CONDOMINIUM UNITS AND NO LESS THAN 31.85 ACRES OF PERMANENT OPEN SPACE AND WILL BE AN INSEPARABLE COMPONENT OF THE PLANNED DEVELOPMENT KNOWN BY THE SAME NAME. UPON REVIEW THE PLANNING COMMISSION HAS DETERMINED THAT THE CONDOMINIUM PLAN IS CONSISTENT WITH THE SPECIFIC CONDITIONS OF THE PLANNED DEVELOPMENT KNOWN BY THE SAME NAME (PD06-02).
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
REPORTS
SUPERVISOR
CHRISTMAS TREE LIGHTING
Supervisor Goodrich stated that the Christmas Tree Lighting Ceremony will be held on December 6, 2006 at 6:30 p.m. A new feature this year will be a mailbox for letters to Santa Claus. Letter should be placed in the mailbox by 6:00 p.m.
SHERIFF STUDY
Supervisor Goodrich stated that current negotiations with the Ingham County Sheriff’s Office are not progressing well. Supervisor Goodrich stated that he felt that this would be a good time to explore the possibilities of Delhi Township employing their own police department. Supervisor Goodrich asked the consent of the Board to allow Twp. Mgr. Elsinga to obtain a group to study the costs of a Delhi Township police department versus contracting with the Ingham County Sheriff’s Department. The Board was in favor of allowing Twp. Mgr. Elsinga to obtain a proposal to search for such a group.
TREASURER
2006 WINTER TAX BILLS
Treasurer
Ammon stated that the 2006 Winter Property Tax bills have been
printed and will be received by the property owners by December 1,
2006.
TRUSTEES
KETCHUM
MANHOLE REPAIRS
Trustee Ketchum stated that he noticed that the manholes on Aurelius Road have been raised and stated the importance of having the manholes repaired.
HAYHOE
LANSING STATE JOURNAL / HOLT COMMUNITY NEWSPAPER ARTICLES
Trustee Hayhoe stated that he was pleased to read the favorable articles in the Lansing State Journal and the Holt Community Newspaper regarding the Township.
ADJOURNMENT
Meeting adjourned at 8:41 p.m.