The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, October 3, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:36 p.m.


PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present:
John Elsinga, Township Manager
Al McFadyen, DDA Executive Dir.
Sandra Diorka, Superintendent of Public Services
Tracy Carney-Miller, Dir. of Community Development
Terry Powers, Maintenance Supervisor
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk


CERTIFICATE OF APPRECIATION – WENDY THIELEN

Twp. Mgr. Elsinga presented a Certificate of Appreciation to Wendy Thielen for her twenty-five years of service to Delhi Charter Township.


NEW BUSINESS

YARD WASTE FEES

The Board reviewed memorandums dated September 26, 2006 from Sandra Diorka, Superintendent of Public Services and September 28, 2006 from Twp. Mgr. Elsinga (ATTACHMENT I).

AMMON MOVED TO ESTABLISH A FEE OF $1.50 PER YARD WASTE STICKER THAT WOULD BE AFFIXED TO A 30-GALLON YARD WASTE BAG FOR DISPOSAL AT AN APPROVED TOWNSHIP SITE.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED


RESOLUTION NO. 2006-030 – SUPPORT OF PAUL GOULET FOR INGHAM COUNTY ROAD COMMISSIONER

The Board reviewed a memorandum dated September 29, 2006 from Twp. Mgr. Elsinga (ATTACHMENT II).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2006-030 WHICH SUPPORTS TOWNSHIP RESIDENT PAUL GOULET AND URGES THE INGHAM COUNTY BOARD OF COMMISSIONERS TO APPOINT PAUL TO THE BOARD OF INGHAM COUNTY ROAD COMMISSIONERS.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED

HALLOWEEN TRICK-OR-TREAT HOURS

The Board reviewed a memorandum dated September 26, 2006 from Twp. Mgr. Elsinga (ATTACHMENT III).

HOPE MOVED TO SET THE HALLOWEEN “TRICK-OR-TREAT” HOURS IN DELHI TOWNSHIP ON TUESDAY, OCTOBER 31, 2006 FROM 6:00 P.M. TO 8:00 P.M.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


SANITARY SEWER REPAIR FOR WILLOUGHBY ROAD AND INTERSECTION OF RICHARD AND AUBURN

The Board reviewed memorandums dated September 15, 2006 from Sandra Diorka, Superintendent of Public Services and September 29, 2006 from Twp. Mgr. Elsinga (ATTACHMENT IV).

SWEET MOVED TO APPROVE THE REPAIR OF SANITARY SEWER AT 4415 WILLOUGHBY ROAD AND THE REPLACEMENT OF A MANHOLE AT THE INTERSECTION OF RICHARD STREET AND AUBURN BY SCARLETT CONSTRUCTION COMPANY AT AN ESTIMATED COST OF $14,250.

Sandra Diorka, Superintendent of Public Services, stated that the manhole is disintegrated and will be replaced. The Willoughby Road repair is to a lateral lead in the road right of way.

Trustee Ketchum stated that the motion states an estimated cost and questioned what type of problem could occur that could raise the cost. Terry Powers, Maintenance Supervisor, stated that he did not anticipate any problems to these repairs. Twp. Mgr. Elsinga stated that the word “estimated” was added to the motion in the event of a problem occurring during the dig up.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED


PURCHASE OF A 2007 SKAG MOWER – DEPARTMENT OF PUBLIC SERVICES

The Board reviewed memorandums dated September 21, 2006 from Sandra Diorka, Superintendent of Public Services and September 28, 2006 from Twp. Mgr. Elsinga (ATTACHMENT V).

HAYHOE MOVED TO APPROVE THE PURCHASE OF A 2007 SKAG MOWER WITH SPINDLE DRIVE GRASS CATCHER FROM BRADY LAWN EQUIPMENT IN THE AMOUNT OF $10,283.96.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED


REPLACEMENT OF AURELIUS ROAD WATER MAIN

The Board reviewed a memorandum dated September 28, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VI).

AMMON MOVED TO APPROVE THE LANSING BOARD OF WATER AND LIGHT TO REPLACE THE EXISTING 6” WATER MAIN ON AURELIUS ROAD WITH A 12” WATER MAIN AT AN ESTIMATED COST OF $31,800.

Twp. Mgr. Elsinga stated that because of the new subdivisions that are going in south of Huntley Villa apartments, the current water main is deficient. Twp. Mgr. Elsinga stated that this project would be an enhancement to supply higher water pressure and greater volume. Twp. Mgr. Elsinga stated that normally in a residential area the water pressure is 15,000 gallons per minute at approximately 60 pounds per square inch. The 6” water main on this section of Aurelius Road could adversely impact the fire hydrant flow.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED


ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE – CASE NO. 06-815 – PRIVATE ACRES SUBDIVISION – A-1, AGRICULTURAL TO R1-E, ONE FAMILY HIGH DENSITY RESIDENTIAL, INTRODUCTION AND FIRST CONSIDERATION

The Board reviewed a memorandum dated September 27, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT VII).

AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION TO APPROVE THE REZONING OF CASE NO. 06-815, THE ENTIRE PRIVATE ACRES SUBDIVISION, FROM A-1, AGRICULTURAL, TO R1-E, ONE FAMILY HIGH DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION AT THEIR SEPTEMBER 25, 2006 MEETING, BASED ON BEING CONSISTENT WITH THE ADOPTED DELHI TOWNSHIP MASTER PLAN, INCLUDING THE INTENT OF THE FUTURE LAND USE MAP.

Tracy Miller, Director of Community Development, stated that within the last 6 to 9 months the Township has received several calls from Circle Drive residents interested in upgrading their properties. With this area zoned A-1, setback requirements would have to be met. The A-1 setbacks are designed for a lot that is an acre in size and these properties range in size from approximately .15 acres to .47 acres.

Additionally, there are two vacant lots on Circle Drive. There has been interest in building on these lots; however, with the A-1 zoning, any new homes would have to meet the A-1 setback requirements as well.

Ms. Miller stated that the R-1E zoning better reflects the current use of the property, as well as meeting the Master Plan designations. The rezoning should not create new non-conformities but would eliminate some existing non-conformities.

Trustee Sweet asked if any of the homes pictured in the backup could be placed on one of the vacant lots after the rezoning. Ms. Miller stated that from her observance of the aerial photographs she would say yes.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED


PUBLIC HEARING – 8:00 P.M.

RESOLUTION NO. 2006-025 – SET PUBLIC HEARING – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE PROPOSED INDUSTRIAL DEVELOPMENT DISTRICT.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

Tracy Miller, Director of Community Development, stated that this request came from the property owner, SS&S, LLC to create a Development District on the property located at 2362 Jarco Drive. The property is zoned industrial and is approximately 2.87 acres in size.

Motion to Close the Public Hearing – 8:04 p.m.
HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED


RESOLUTION NO. 2006-028 – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT – 2362 JARCO DRIVE

The Board reviewed memorandums dated September 27, 2006 from Tracy Miller, Director of Community Development and September 28, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VIII).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2006-028 WHICH ESTABLISHES AN INDUSTRIAL DEVELOPMENT DISTRICT FOR SS&S, LLC FOR PROPERTY LOCATED AT 2362 JARCO DRIVE.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED


SPECIAL USE PERMIT NO. 06-250 – SNOW BROTHERS CONCRETE – 2070 DEPOT STREET – TAX PARCEL #33-25-05-14-478-003 – OUTDOOR STORAGE IN INDUSTRIAL WAREHOUSE (IW) DISTRICT

The Board reviewed a memorandum dated September 27, 2006 from Tracy Miller, Director of Community Development (ATTACHMENT IX).

SWEET MOVED TO ADOPT SPECIAL USE PERMIT NO. 06-250 FOR SNOW BROTHERS CONCRETE, 2070 DEPOT STREET, TAX PARCEL #33-25-05-14-478-003, AS RECOMMENDED BY THE PLANNING COMMISSION AT THEIR SEPTEMBER 25, 2006 MEETING.

Tracy Miller, Director of Community Development, stated that this originally started as an ordinance violation case where outdoor storage was taking place on this property in an industrial zoned district without a Special Use Permit. Additionally, a perimeter fence was erected without a permit.

As soon as the applicant was made aware of the violation, they requested a Special Use Permit. In regards to the fence, a large berm and evergreen trees exist on the east side of the outdoor storage and a wooded area exists on the south side of the outdoor storage. With this in mind, the applicant felt that they met the intent of the screening requirement. The applicant went before the Zoning Board of Appeals to ask for a variance. The Zoning Board of Appeals heard the case and granted two variances. The east and south side of the fence did not need to be made solid as a part of the outdoor storage provided that if the berm or trees were ever removed a solid fence would be installed at that time.

Ms. Miller stated that the Planning Commission deliberated on the conditions and recommended approval of the permit to the Board of Trustees.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


PUBLIC HEARING – 8:15 P.M.

RESOLUTION NO. 2006-026 – SET PUBLIC HEARING – APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – MOLDED PLASTICS INDUSTRIES, INC.

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – MOLDED PLASTICS INDUSTRIES, INC.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

Tracy Miller, Director of Community Development, stated that Molded Plastics Industries is an existing Township business that will lease-to-own a large piece of equipment that will be used as part of their manufacturing process. It is recommended to approve the application for a period of up to twelve years. With this equipment purchase, the company will retain four jobs and will anticipate hiring two new positions within the next two years.

Trustee Hayhoe questioned how much this would save the business in personal property taxes. Ms. Miller stated that the first year they would save 50%; as the property depreciates over time, the savings is still 50% but on the depreciated value of the equipment.

Motion to Close the Public Hearing – 8:19 p.m.

HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED


RESOLUTION NO. 2006-029 – APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – MOLDED PLASTICS INDUSTRIES, INC.

The Board reviewed memorandums dated September 27, 2006 from Tracy Miller, Director of Community Development and September 28, 2006 from Twp. Mgr. Elsinga (ATTACHMENT X).

HOPE MOVED TO ADOPT RESOLUTION NO. 2006-029 WHICH APPROVES THE APPLICATION FOR INDUSTRIAL FACILITIES TAX (IFT) ABATEMENT CERTIFICATE FOR MOLDED PLASTICS INDUSTRIES, INC.

Trustee Sweet asked if any of the taxing jurisdictions that were notified responded to the notification. Tracy Miller, Director of Community Development, stated that she did not receive any responses from the taxing jurisdictions.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED


CONSENT AGENDA

A. Approval of Minutes – Committee of the Whole Meeting of September 19, 2006

B. Approval of Minutes – Regular Meeting of September 19, 2006

C. Approval of Minutes – Budget Meeting of September 13, 2006

D. Approval of Claims – September 26, 2006 (ATTACHMENT XI)

E. Approval of Payroll – September 21, 2006 (ATTACHMENT XII)

SWEET MOVED TO APPROVE THE CONSENT AGENDA ITEMS.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED


REPORTS

SUPERVISOR

CITY OF LANSING / DELHI BOARD OF TRUSTEES MEETING

Supervisor Goodrich stated that he received a call from the president of the Lansing City Council inviting the Delhi Board of Trustees to join them in a joint meeting to allow each of the Boards to get acquainted. A November 9, 2006 meeting date was tentatively set.

CEDAR HEIGHTS SUBDIVISION NEIGHBORHOOD WATCH

A Neighborhood Watch meeting with the residents of Cedar Heights Subdivision is scheduled for October 5, at 6:00 p.m. Supervisor Goodrich spoke with the Ingham County Road Commission regarding the placement of a stop sign at Kate Street. The residents, during a Neighborhood Watch meeting, requested the stop sign. The Road Commission indicated that they would look at the location.

HUNTLEY VILLA TOWNHOUSES

Supervisor Goodrich stated that the Township is going to step up their concerns with the Huntley Villa area. It was mentioned to Supervisor Goodrich that there have been problems in this area and the Sheriff’s Department has received additional calls for service from this area as well. Supervisor Goodrich stated that the Sheriff’s Department feels that a lot of the problems are due to the management of the Huntley Villa Townhouses.

TOWNSHIP ACTIVITIES

The Delhi Township Tree Lighting Ceremony will be held on December 6, 2006. The Potter Park Wonderland of Lights, Delhi Night will be held on December 15, 2006.


CLERK

INGHAM COUNTY CHAPTER-MICHIGAN TOWNSHIPS ASSOCIATION

Clerk Hope stated that the Ingham County Chapter-Michigan Townships Association will meet for a Pot Luck Dinner at 6:30 p.m. on October 25, 2006 at the Onondaga Township Hall.

MID-DECADE CENSUS

Clerk Hope reported on the Mid-Decade Census which has been in progress for a week. Approximately 25% of the homes have been visited. Approximately 25% of the call back sheets have been returned.


TRUSTEES

HAYHOE

Trustee Hayhoe stated that the October 9, 2006 Planning Commission meeting has been cancelled due to the lack to agenda items.


TOWNSHIP MANAGER

MONTHLY REPORT – AUGUST 2006

The Board reviewed the August 2006 Manager’s monthly report. (ATTACHMENT XIII).

PRESS RELEASE REGARDING THE POLLINA STUDY

Twp. Mgr. Elsinga distributed the News Release regarding the Pollina Study to the Board (ATTACHMENT XIV).

Twp. Mgr. Elsinga stated that this is an economic development study by the Pollina group. Delhi Township participated in the study as well as the Lansing Regional Chamber of Commerce, the City of Lansing, the City of East Lansing, Delta Township, Meridian Township, Watertown Township, Ingham County, Capital Region Airport Authority, Greater Lansing Convention and Visitors Bureau, Tri-County Regional Planning Commission, Capital Region Community Foundation and the Quick Response Team.

The Pollina study recommends the consolidation of local economic development programs into a single partnership and to strengthen the ties between the region and Michigan State University to capitalize on opportunities to commercialize research and technology being developed at MSU. The study also recommends developing regional incentive packages and placing an increased emphasis on “start-ups” to encourage the growth of firms from within the region; invigorating downtown Lansing to help keep and attract young professionals and developing a formal strategy for retaining existing businesses in the Lansing region.

Trustee Hayhoe asked if the report mentioned any positive or negative aspects in Delhi Township. Twp. Mgr. Elsinga answered in the negative stating that the report targeted the region.

Trustee Krepps asked how the preliminary report differed from the final report. Twp. Mgr. Elsinga stated that he did not feel there was much difference. Trustee Krepps asked if any of the negatives were removed from the preliminary report. Twp. Mgr. Elsinga responded that he was not sure.

UPGRADE OFFICE 2003 / LAPTOPS

Twp. Mgr. Elsinga stated that previous approval was given for the purchase of Microsoft Office 2003 software. It was later discovered that for an additional 10%, the Township could purchase Microsoft Software Assurance from Dell Computer Corporation. With this software, updates over the next 18 to 24 months will be included at no additional cost.


ADJOURNMENT


Meeting adjourned at 9:51 p.m.


FYI
1. Consumers Energy Fall 2006 Newsletter.