The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, September 19, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:40 p.m.


PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Sandra Diorka, Superintendent of Public Services
Steve Hudson, Assessor
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk


SET/ADJUST AGENDA

HOPE MOVED THAT THE BOARD REMOVE AGENDA ITEM NO. 7 – RECYCLING BIDS, AND ADD AGENDA ITEM NO. 8F UNDER THE CONSENT AGENDA – PETITION FOR WATER DISTRICT AND ADD AGENDA ITEM NO. 9 – TOWNSHIP POLICY NO. 112.

A Voice Poll was recorded as follows:
All Ayes
MOTION CARRIED



REAPPOINTMENT TO THE CAPITAL AREA TRANSIT AUTHORITY (CATA) – WALTER DELL

The Board reviewed a memorandum dated September 11, 2006 from Supervisor Goodrich (ATTACHMENT I).

AMMON MOVED TO REAPPOINT WALTER DELL TO THE CAPITAL AREA TRANSPORTATION AUTHORITY BOARD FOR A THREE-YEAR TERM, EFFECTIVE SEPTEMBER 30, 2006, EXPIRING SEPTEMBER 30, 2009.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED



NEW BUSINESS

AMENDMENT NO. 3 TO RESOLUTION NO. 2005-046 –FY 2006 GENERAL FUND BUDGET

The Board reviewed memorandums dated September 14, 2006 from Marian Frane, Dir. of Accounting and September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT II).

HAYHOE MOVED TO ADOPT AMENDMENT NO. 3 TO RESOLUTION NO. 2005-046 FOR THE FY 2006 GENERAL FUND BUDGET.

Twp. Mgr. Elsinga stated that this budget amendment is for the Mid-Decade Census. Twp. Mgr. Elsinga estimated a $50,000 - $75,000 cost for the census.

Supervisor Goodrich stated that he has had discussion with Representative Dianne Byrum and she has stated that the State Revenue Funding has been frozen for this year, but there is a line item number for this item so that funds are available.

Trustee Krepps asked if the Township population has increased by the required 10% to qualify for additional state revenue funding. Twp. Mgr. Elsinga stated that the U.S. Census Bureau indicated that the Township population has increased to a little over 25,000. Tracy Miller, Dir. of Community Development, stated that she believes based on issuance of building permits that the Township population has increased by more than the required 10%.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


RESOLUTION NO. 2006-023 – CERTIFICATION OF DECEMBER 1, 2006 TAX LEVY

The Board reviewed memorandums dated September 8, 2006 from Steve Hudson, Assessor and September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT III).

AMMON MOVED TO ADOPT RESOLUTION NO. 2006-023, WHICH CERTIFIES THE DECEMBER 1, 2006 TAX LEVY ON TAXABLE PROPERTY WITHIN DELHI CHARTER TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED


RESOLUTION NO. 2006-024 – AMEND TABLE OF UNIT FACTORS FOR SEWER USE ORDINANCE NO. 112

The Board reviewed a memorandum dated September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT IV).

SWEET MOVED TO ADOPT RESOLUTION NO. 2006-024 TO AMEND THE “TABLE OF UNIT FACTORS” FOR THE DELHI CHARTER TOWNSHIP SANITARY WASTEWATER COLLECTION AND TREATMENT SYSTEM, SEWER USE ORDINANCE NO. 112, AS PROVIDED IN APPENDIX A, EFFECTIVE SEPTEMBER 20, 2006.

Twp. Mgr. Elsinga stated that occasionally the Township is requested to review a user class/unit factor to determine whether or not that unit factor is still appropriate for that class. Tom Traciak, ACI Finance, Inc, was asked to review the unit factors assigned to the user class “funeral homes.” His response letter dated August 30, 2006 states that his review of other communities indicated the Township’s current factor of 1.25 per 1,000 square feet is typical. However, Mr. Traciak is recommending that the Township reduce the unit factor from 1.25 per 1,000 square feet per residential equivalent unit to .75 per 1,000 square feet to more fairly represent the “changing patterns of utility demand” by this user class.

Twp. Mgr. Elsinga stated that Palmer, Bush & Jensen Funeral Home will be connecting to a force main along Eifert Road. The funeral home will be charged a front footage fee and will enter into a fifteen-year special assessment for the frontage.

Trustee Krepps asked if the funeral home approached the Township for this evaluation. Twp. Mgr. Elsinga stated that he approached Mr. Traciak in anticipation of the funeral home approaching the Township.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED


RESOLUTION NO. 2006-025 – SET PUBLIC HEARING – ESTABLISHMENT FOR AN INDUSTRIAL DEVELOPMENT DISTRICT

The Board reviewed memorandums dated September 13, 2006 from Tracy Miller, Dir. of Community Development and September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT V).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2006-025 WHICH SETS A PUBLIC HEARING FOR OCTOBER 3, 2006 AT 8:00 P.M. FOR THE PURPOSE OF RECEIVING COMMENTS ON THE PROPOSED ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR PROPERTY KNOWN AS (2362) JARCO DRIVE.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED


RESOLUTION NO. 2006-026 – SET PUBLIC HEARING – APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – MOLDED PLASTIC INDUSTRIES, INC.

The Board reviewed memorandums dated September 13, 2006 from Tracy Miller, Dir. of Community Development and September 15, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VI).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2006-026 WHICH SETS A PUBLIC HEARING ON THE APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE BY MOLDED PLASTIC INDUSTRIES, FOR OCTOBER 3, 2006 AT 8:15 P.M.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED


CONSENT AGENDA

A. Approval of Minutes – Committee of the Whole Meeting of September 5, 2006

B. Approval of Minutes – Regular Meeting of September 5, 2006

C. Approval of Minutes – Budget Meeting of September 6, 2006

D. Approval of Claims – August 12, 2006 (ATTACHMENT VII)

E. Approval of Payroll – September 7, 2006 (ATTACHMENT VIII)

F. Petition the Lansing Board of Water & Light for Water District – Palmer, Bush and Jensen Funeral Home (5035 Holt Road) (ATTACHMENT IX)

HOPE MOVED TO APPROVE THE CONSENT AGENDA ITEMS.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED


LATE AGENDA ITEMS

AMEND TOWNSHIP POLICY NO. 112 – INDUSTRIAL FACILITIES TAX (IFT) ABATEMENT

The Board reviewed a memorandum dated September 13, 2006 from Tracy Miller, Dir. of Community Development & Al McFadyen, DDA Exe. Dir. (ATTACHMENT X).

HOPE MOVED TO APPROVE DELHI TOWNSHIP POLICY NO. 112 – INDUSTRIAL FACILITIES TAX (IFT) ABATEMENT, AS AMENDED.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


ADD THE CITY OF MASON’S REQUEST FOR PARTICIPATING MEMBERSHIP/CADL TO THE AGENDA

AMMON MOVED THAT WE (THE TOWNSHIP) ADD TO THE AGENDA THE MASON CITY REQUEST FOR THEIR PARTICIPATING MEMBERSHIP APPROVAL.

A Voice Poll was recorded as follows:
All Ayes
MOTION CARRIED

Twp. Mgr. Elsinga stated that the City of Mason has asked Delhi Township to give support, through a resolution, for the City of Mason to become a participating member of the Capital Area District Library (CADL) Board. Delhi Township, Meridian Township, Williamstown Township, the City of Williamston and the City of Lansing are participating jurisdictional members along with Ingham County. To become a member enables representation and conversation and to influence and ensure that one of the seven Board members may be representative of either the City or the Township of someone nearby.

Twp. Mgr. Elsinga stated that he did not believe that the City of Mason was interested in an eight-member board at this time. Martin Colburn, City of Mason Administrator, stated that they were not interested in an eight-member board at this time. Trustee Ketchum stated that an eight-member board was not part of the supporting resolution. Twp. Mgr. Elsinga stated that was correct.

Trustee Hayhoe stated that the City of Mason approved a non-supportive CADL millage resolution at the last election and asked if the city was in favor of the millage now. Mr. Colburn stated that the city was not against the sustaining millage but rather the additional millage. Mr. Colburn stated that over the last nine years CADL has increased their millage by 56%. The city has been having dialog with CADL since 2000 suggesting to them to change their priorities to start working with the communities to match grants, etc.

Mr. Colburn stated that the City of Mason is using the supporting resolution approach because CADL voted the city’s initial request down by a 4 to 3 vote.

Trustee Krepps asked if Mason is the only community with a CADL library that is not represented on the Board. Mr. Colburn answered in the negative.

Trustee Krepps asked if since 1997, has Mason been given the opportunity to participate? Mr. Colburn stated that in 1999, Mason was given the opportunity but declined because the feeling was that at that time there did not seem to be any problems.

Twp. Mgr. Elsinga asked if the initial request to become a participating municipality included adding an eighth member to the CADL Board. Mr. Colburn answered in the affirmative; however, the request for the eighth member was dropped.
Supervisor Goodrich asked when the city was denied their request. Mr. Colburn stated in August. Supervisor Goodrich asked if there is a time frame as to when the city could be reconsidered. Mr. Colburn stated that he was not aware of any time frame for reconsideration.

Trustee Ketchum asked if Delhi Township has a member on the Board. It was stated that they did.

Trustee Krepps asked if a Mason official regularly attends the CADL Board meetings and offers input when given the opportunity during public comment. Mr. Colburn stated that an official does not regularly attend the Board meetings.

Clerk Hope stated that it appears that there is politics between the two entities that need to be resolved. Clerk Hope stated that he supports any community that wants to become a participating member.

Clerk Hope also responded to the viewpoint of the City of Mason that CADL has been adding staff and growing their budget at a time when other entities are having to make cuts. Clerk Hope clarified that CADL has added staff, increased hours, increased resources and has added books to the shelves because many communities, Delhi especially has asked them to do so, and as a response to the growing patronage. Clerk Hope said, in his opinion, that in tough economic times, demands for public services such as libraries will usually increase.



RESOLUTION NO. 2006-027 – MASON REQUEST TO JOIN CADL

The Board reviewed a letter dated September 12, 2006 from Martin A. Colburn, City of Mason Administrator (ATTACHMENT XI).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2006-027 WHICH SUPPORTS THE CITY OF MASON BECOMING A “PARTICIPATING MUNICIPALITY” OF THE CAPITAL AREA DISTRICT LIBRARY.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED



REPORTS

SUPERVISOR

TRI-COUNTY PLANNING COMMISSION – URBAN SERVICES BOUNDARY

Supervisor Goodrich stated that the Tri-County Planning Commission met regarding the Urban Services Boundary on September 13, 2006.

GROUNDWATER MANAGEMENT BOARD - REGIONAL AQUIFER MODEL

Supervisor Goodrich stated that the Groundwater Management Board will sponsor an informative review of the soon to be completed regional aquifer model on September 28, 2006 between 7:00-9:00 p.m. at the Hannah Community Center. The model was developed by the U.S. Geological Survey and will show an updated model of the 10-year time of travel, the 20-year time of travel and where things are moving in the aquifer in the Greater Lansing Region.

POTTER PARK ZOO WONDERLAND OF LIGHTS

Supervisor Goodrich stated that the Potter Park Zoo Wonderland of Lights, Delhi Night, will be held on Friday, December 15, 2006 from 5:00 p.m. - 9:00 p.m.

LEGISLATIVE BREAKFAST

Supervisor Goodrich stated that there would be a Legislative Breakfast held at the Capital Area Michigan Works office (2110 S. Cedar Street) on September 20, 2006.

MICHIGAN COUNCIL OF LABOR AND ECONOMIC GROWTH

Supervisor Goodrich stated that there would be a forum hosted by the Michigan Council of Labor and Economic Growth to be held at the Capital Area Michigan Works office on September 28, 2006.

MICHIGAN TOWNSHIPS ASSOCIATION (MTA) CONFERENCE

Supervisor Goodrich stated that he attended an MTA Conference on September 13, 2006 regarding Board ethics, Legislative updates, etc.


TREASURER

SUMMER 2006 PROPERTY TAXES

Treasurer Ammon stated that any summer property taxes received in his office from this point forward would be received late.


CLERK

“FILLING THE GAPS” WORKSHOP

Clerk Hope stated that he, Twp. Mgr. Elsinga; Tracy Miller, Director of Community Development; Al McFadyen, DDA Executive Director; Treasurer Ammon; and Allen Bryant, Environmental Coordinator; attended a workshop on September 20, 2006 entitled “Filling the Gaps” put on by the Michigan Association of Planners.


TOWNSHIP MANAGER

STREETLIGHTS ON WILCOX ROAD

Twp. Mgr. Elsinga stated that he received a phone call from a resident living on Wilcox Road concerned with safety due to the lack of streetlights on Wilcox Road. The resident stated that she has spoken to her neighbors and they were in favor of additional streetlights. Twp. Mgr. Elsinga conveyed to the resident that he would have discussion with the Board regarding the Township Streetlight policy. It was mentioned that perhaps the Board would consider installing streetlights at six intersections on Wilcox Road and add them to the at-large streetlights. However, Twp. Mgr. Elsinga stated that this could set the Township up to assist other similar neighborhoods. Twp. Mgr. Elsinga stated that he would look into policy revisions.


ADJOURNMENT

Meeting adjourned at 9:06 p.m.