The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, August 15, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:33 p.m.


PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office
Rick Royston, Fire Chief
Sandra Diorka, Superintendent of Public Services
Tricia C. Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk


CERTIFICATE OF RECOGNITION – DALE RYCKMAN

The Board reviewed the Certificate of Recognition to Dale Ryckman (ATTACHMENT I).

Treasurer Ammon presented Dale Ryckman with a Certificate of Recognition for his years of service on the Delhi Downtown Development Authority Board. Al McFadyen, DDA Executive Director, also presented Mr. Ryckman with a Certification of Recognition.

Mr. McFadyen stated that Mr. Ryckman will continue to serve on the Advertising and Marketing Committee.


CONSENT AGENDA

A. Approval of Minutes – Committee of the Whole Meeting of August 1, 2006

B. Approval of Minutes – Regular Meeting of August 1, 2006

C. Approval of Claims – August 1, 2006 (ATTACHMENT II)

D. Approval of Payroll – August 10, 2006 (ATTACHMENT III)

E. Supplemental Agreement No. 218 – Water Service Agreement between Delhi Township and the Lansing Board of Water and Light – Wooded Valley Estates, Phase I (ATTACHMENT IV)

F. Supplemental Agreement No. 220 – Water Service Agreement between Delhi Township and the Lansing Board of Water and Light – The Gardens, Phase II (ATTACHMENT V)

AMMON MOVED TO APPROVE THE CONSENT AGENDA.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED


REPORTS

SUPERVISOR

MEETING WITH VIRG BERNERO

Supervisor Goodrich stated that a meeting will be held on September 6, 2006 at 8:30 a.m. with Virg Bernero, Mayor for the City of Lansing, along with the surrounding Townships and cities. The meeting will be held in the Community Services Center Multipurpose Room. Supervisor Goodrich encouraged the Board members to attend this meeting.


TREASURER

2ND QUARTER INVESTMENT REPORT

Treasurer Ammon gave the 2nd Quarter Investment Report (ATTACHMENT VI).


CLERK

AUGUST PRIMARY ELECTION

Clerk Hope stated that there was a 19% turnout at the August 8, 2006 Primary Election with 38% of the ballots cast by absentee voters. Clerk Hope stated that this was the fifth election using the Optical Scan voting equipment. The Americans with Disabilities Act equipment was used for the first time during this election.


TRUSTEES

TRUSTEE HAYHOE

INGHAM COUNTY ROAD COMMISSION MEETING

Trustee Hayhoe reported on the Ingham County Road Commission meeting held on August 3, 2006.

HOLT HOMETOWN FESTIVAL

Trustee Hayhoe reminded the Board of the Holt Hometown Festival to be held on August 25th and 26th.

NON-MOTORIZED TRANSPORTATION PLANNING STEERING COMMITTEE

Trustee Hayhoe reported on the Township’s Non-Motorized Transportation Planning Steering Committee meeting. Jerry Smith, resident representative, spoke about the non-motorized trail system.


TRUSTEE SWEET

STOP OVERSPENDING RESOLUTION

Trustee Sweet questioned if the Board was still interested in the Stop OverSpending Resolution. Supervisor Goodrich stated that the resolution would be on the September 5, 2006 Board agenda.


TOWNSHIP MANAGER

FY 2007 BUDGET WORKSHOPS

Twp. Mgr. Elsinga reminded the Board of the upcoming FY 2007 Budget Workshop dates.

Twp. Mgr. Elsinga stated that during the Goals and Objectives meeting, discussion was held in regards to soliciting the Holt Public Schools support for the D.A.R.E. officer. Twp. Mgr. Elsinga asked the Board’s direction in terms of negotiating the Sheriff’s Department contract. Twp. Mgr. Elsinga asked the Board if they would like to seek the school’s financial support for the D.A.R.E. officer and drop the position from the Township budget.

Trustee Krepps stated that he is in favor of the schools funding the D.A.R.E. officer position; however, he would not like to see an officer eliminated from the department. Trustee Hayhoe stated that he agrees with Trustee Krepps.

Twp. Mgr. Elsinga stated that the Township is exploring the option of a mid-decade census. The cost to conduct the census could be approximately $50,000 to $75,000. If the Township qualifies (to qualify, the Township’s population would have to have increased by at least 10% over the 2000 Census), additional revenue sharing would be realized. At the September 5, 2006 Board meeting a resolution will be presented to the Board to approve conducting a mid-decade census.

Twp. Mgr. Elsinga stated that the Board is working with the DDA Board on next year’s budget, evaluating some projects that are beneficial to both the Township and the DDA.

Twp. Mgr. Elsinga stated that the Board will eventually have to realize the health care liability. The Manager’s Office and Accounting Department put together a RFP to get an actuarial to identify what the Township’s long-term liability is on the retiree health care program.

UPDATE ON RESCUE EQUIPMENT PURCHASE

The Board reviewed a memorandum dated August 7, 2006 from Rick Royston, Fire Chief (ATTACHMENT VII).

TRI-COUNTY METRO NARCOTICS SQUAD

Tricia Vander Ploeg stated that, as part of Delhi Township’s contract with the Ingham County Sheriff’s Department, one of the deputies in the department is assigned to the Tri-County Metro Narcotics Squad. It is the Township’s responsibility to pay for that officer.

For 2006, the yearly loaded rate for an officer is $77,500. Over the past years, the Township has tried to get other municipalities to share that cost. Last year, there were only five municipalities sharing this cost, one of which was Delhi Township, making Delhi’s share in the upper $30,00-$40,000 range. The other four communities made up the rest of the $30,000-$35,000 cost. This year, Lt. Tim Gill, Tri-County Metro Narcotics Squad, has met with every community within Ingham County and some within Eaton and Clinton Counties to encourage them to participate financially with this officer. Currently there are 13 communities involved and more are expected. Lt. Gill is requesting one dollar per person within the community. Some communities, in lieu of financial aid, are dedicating an officer to the squad. Delhi’s contribution for this year is expected to be $32,000, which could decrease if other communities contribute.

Supervisor Goodrich stated that it was his understanding that seized items are sent to auction and the money received is divided among the contributing communities. Ms. Vander Ploeg stated that typically that is what would happen; however, in the past few years the Township has not received any of this money. Ms. Vander Ploeg stated that Lt. Gill is looking into this.

Lt. Jeff Cook, Ingham County Sheriff’s Office, Delhi Division, stated that it is his understanding that asset seizure forfeiture monies have to be used, in some way, for narcotics enforcement, education, training, etc.


ADJOURNMENT

Meeting adjourned at 8:21 p.m.


FYI:
1. Tri-County Metro Narcotics Squad July 2006 Newsletter
2. Groundwater Management Board letter dated August 2, 2006 re: Annual Funding