The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, May 16, 2006 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:35 p.m.

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present:

John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Cheryl Lyons, Head Librarian
Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office
Marian Frane, Dir. of Accounting
Sandra Diorka, Superintendent of Public Services
Tracy Carney-Miller, Dir. of Community Development
Dave Wilcox, Assist. Fire Chief
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Sandy Gleason, Records Coordinator

Twp. Supervisor Goodrich recognized students attending from Holt High School.

Mike Hamilton, 4541 Sycamore Street, Holt, commented that the news reported that the State of Michigan is passing a law to make protesters at funerals stay within 500 feet of a funeral. He stated that he believes that townships can make the protesters get a permit.

Mr. Hamilton asked if the Board of Trustees would consider looking into passing a resolution so that any protesters would have to get a permit from the Township Board before they can protest at a funeral.

Twp. Clerk Hope stated that he thought any kind of gathering is already covered under our current ordinance, but he will check into this issue.

The Board reviewed a memorandum dated May 10, 2006 from Supervisor Stuart Goodrich (ATTACHMENT I).

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps

Cheryl Lyons, Head Librarian of the Holt-Delhi Branch of the Capital Area District Library introduced Alma Staton of the Capital Area District Library Board and Sue Hill, Director of the Capital Area District Library.

Cheryl Lyons, Head Librarian, gave the Capital Area District Library Holt-Delhi Branch 2005 Annual Report (ATTACHMENT II).

Ms. Lyons stated that the total circulation at the Delhi Branch has increased 7.5% over last year. There was an increase in computer usage of 23%.

Sue Hill, Director of the Capital Area District Library, stated that it is a privilege to work

with Delhi Township. Ms. Hill stated that CADL was so proud to have this beautiful facility to offer to the public. Ms. Hill thanked the Board for providing CADL with such a gorgeous facility. Ms. Hill also stated that she would like to commend Cheryl Lyons for doing such an outstanding job as Director of the Delhi CADL branch.

Supervisor Goodrich commented that the newspaper article regarding the CADL remodel failed to mention that Delhi Township contributed the monies (approximately $50,000) towards the remodel of the library.

Ms. Lyons stated that she could write a more personal column for the newspaper giving more detail regarding the library remodel. The initial interview was too short to provide much detail.

Supervisor Goodrich asked Ms. Hill if CADL was thinking of having a millage increase.

Ms. Hill responded that CADL’s current millage will be expiring and that CADL is looking at a new millage rate of 1.56%. The current millage rate is 1.44%. The increased millage would be .1188%. The reason for asking for an increase is to keep services at the current level.

The Board reviewed a memorandum dated May 10, 2006 from Twp. Mgr. Elsinga (ATTACHMENT III).

Supervisor Goodrich stated that this proposed budget amendment would approve the transfer of monies from the Downtown Development Authority to the Parks Fund.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon

The Board reviewed a memorandum dated May 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT IV).

Supervisor Goodrich stated that this proposed budget amendment would approve the transfer of monies from the General Fund into the Parks Fund.

A Roll Call Vote was recorded as follows:

Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich

The Board reviewed a memorandum dated May 11, 2006 from Twp. Mgr. Elsinga (ATTACHMENT V).

Supervisor Goodrich stated that this proposed budget amendment would involve the transfer of monies coming in from the DDA and the General Fund to the Parks Fund.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe

The Board reviewed a memorandum dated February 3, 2006 from Twp. Mgr. Elsinga (ATTACHMENT VI).

Twp. Mgr. Elsinga stated that this construction would be for the Restrooms/Storage facility and Pavilion in the Veterans’ Memorial Gardens. Twp. Mgr. Elsinga stated that it is very important to construct the restroom facilities so that the users of the park can have that facility available to them. There will be a very small pavilion with picnic tables underneath. There will also be a storage area for the gardeners to use. Twp. Manager Elsinga stated that Moore Trosper was the low bidder for this project. Twp. Mgr. Elsinga also stated that the money for this project came, primarily, from the Downtown Development Authority. They donated $193,000 towards this project. The remainder of the monies came from a private donation and from the Parks Fund.

A Roll Call Vote was recorded as follows:

Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope

The Board reviewed a memorandum dated April 25, 2006 from the Delhi Charter Township Planning Commission (ATTACHMENT VII).

Supervisor Goodrich stated that this, second consideration, rezoning case is for the Craft Care Home.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum

The Board reviewed a memorandum dated May 9, 2006 from the Delhi Charter Township Planning Commission (ATTACHMENT VIII).

Tracy Miller, Dir. of Community Development, stated that these two properties are located directly to the west of the 7-Eleven Store and the Ranch House Restaurant. One property fronts on Holt Road and the other one fronts on Burton Road. Mr. Ron Smith, owner of these properties, would like to achieve additional parking for both the store and restaurant’s use. Mr. Smith is requesting to take the eastern 30 feet of those two lots (the one on Holt Road and the one on Burton Road) and rezoning them to C-2, so that the parking can be extended onto those properties.

Ms. Miller stated that the Township has made sure that the property remaining on Holt Road and Burton Road remains of a sufficient size to construct new homes on these two properties once future land division is completed.

Trustee Hayhoe requested to abstain from voting on this issue due to a conflict of interest.

A voice poll was recorded as follows:

Ayes: All Ayes

Trustee Ketchum asked if a tax split was required for the property. Ms. Miller replied that this land, currently, has no designated use under the zoning ordinance. Ms. Miller stated that if someone were to build a home on these lots, a land division would then be done in order to establish these lots as their own individual properties, so that there are not two uses on one property. At that time, the 30-foot strip would be combined with the other properties. Ms. Miller stated that everything west of the 30-foot strip is staying R-1D.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hope, Ketchum, Krepps

Abstained: Hayhoe

Mr. Ron Smith, owner of the 7-Eleven property, addressed the Board. Mr. Smith stated that 7-Eleven’s current thinking is to do a complete renovation of the store and stay open during the renovation period. The company is considering adding on a 10 foot by 40-foot addition for a bottle room. This renovation could happen as soon as this coming summer.

Trustee Ketchum commented to Mr. Smith that the restaurant building is really looking good. Mr. Smith replied that the reason the building looks so good is because it has been completely renovated. Mr. Smith stated that this renovation would not have been possible without the help of the Downtown Development Authority. Mr. Smith wished to thank the DDA for giving them the confidence to go ahead and spend such a large amount of money to do such a massive renovation. Mr. Smith stated that they would not have been able to do that without the DDA backing.

A. Approval of Minutes – Joint Township Board/DDA Board Meeting of April 20, 2006

B. Approval of Minutes – Committee of the Whole Meeting of May 3, 2006

C. Approval of Minutes – Regular Meeting of May 3, 2006

D. Approval of Claims – May 9, 2006 (ATTACHMENT IX)

E. Approval of Payroll – May 4, 2006 (ATTACHMENT X)

F. Utility Agreement for Sanitary Sewer between Delhi Township and John H. and Deborah B. Kloosterman – Corner of Waverly and McCue Roads (ATTACHMENT XI)

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet

Supervisor Goodrich reminded the Board that the Department Head Goals and Objectives will be on May 31, 2006. This will be an all day meeting starting at 8:00 a.m.

Supervisor Goodrich stated that the Board will be meeting with Lynn Harvey on June 7, 2006 at 8:00 a.m.

Supervisor Goodrich informed the Board that he has received correspondence from the Red Team stating that they are going to have a tour of the new Delta General Motors’ plant on June 1, 2006. Supervisor Goodrich stated that the Red Team has invited the Board to go along on the tour.

Evan Hope, Township Clerk, stated that today was the filing deadline for the Township positions that are on the ballot for the August primary. The Clerk’s office has a total of five candidates running for the Trustee position and three candidates running for the two Park Commission seats.

Trustee Hayhoe congratulated Sandra Diorka, Superintendent of Public Services, for the very successful Reuse Rally and Open House that was held at the Publicly Owned Treatment Works on Saturday, May 13, 2006. He stated that it was good to see so many people attending and be able to see what the POTW does for the community.

Enter into Executive Session – 8:25 p.m.

A Voice Poll was recorded as follows: All Ayes

Regular Board meeting reconvened at 9:00 p.m.

Meeting adjourned at 9:00 p.m.