DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, MARCH 21, 2006
The Delhi Charter Township Board of Trustees met in
a regular meeting on Tuesday, March 21, 2006 in the Multipurpose
Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 7:30
p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope,
Trustees John Hayhoe, Paul Krepps, Roy Sweet
Members Absent: Treasurer Harry Ammon, Trustee Jerry Ketchum
Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Marian Frane, Director of Accounting
Mark Jenks, Dir. of Parks & Recreation
Sandra Diorka, POTW Superintendent
Pat Brown, Fire Marshal/Safety Officer
Terry Powers, Maintenance Supervisor
Karin Tebeau, Assistant Treasurer/Deputy Treasurer
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
2005 ANNUAL REPORT – DOWNTOWN DEVELOPMENT AUTHORITY/
BROWNFIELD REDEVELOPMENT AUTHORITY
Al McFadyen, DDA Executive Director, gave the 2005 Annual Downtown
Development Authority/Brownfield Redevelopment Authority Report
(ATTACHMENT I).
NEW BUSINESS
APPOINTMENT TO DELHI TOWNSHIP PARK COMMISSION – JOHN MULVANEY
The Board reviewed a memorandum dated March 14, 2006 from Supervisor
Goodrich (ATTACHMENT II).
KREPPS MOVED TO APPOINT JOHN MULVANEY TO DELHI TOWNSHIP PARK COMMISSION, EFFECTIVE MARCH 22, 2006 AND EXPIRING NOVEMBER 20, 2006 WITH THE NOVEMBER GENERAL ELECTION.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Krepps, Sweet
Absent: Ammon, Ketchum
MOTION CARRIED
APPOINTMENT TO DELHI TOWNSHIP PARK COMMISSION – PHILLIP
KNAPMAN
The Board reviewed a memorandum dated March 14, 2006 from Supervisor
Goodrich (ATTACHMENT III).
HOPE MOVED TO APPOINT PHILLIP KNAPMAN TO THE DELHI TOWNSHIP PARK COMMISSION, EFFECTIVE MARCH 22, 2006 AND EXPIRING NOVEMBER 20, 2006 WITH THE NOVEMBER GENERAL ELECTION.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Krepps, Sweet, Goodrich
Absent: Ammon, Ketchum
MOTION CARRIED
Clerk Hope administered the Oath of Office to Phillip Knapman for
the office of Park Commission.
PUBLICLY OWNED TREATMENT WORKS (POTW)
LABORATORY SUPPLY AND EQUIPMENT ORDER
The Board reviewed memorandums dated March 15, 2006 from Twp. Mgr.
Elsinga and Sandra Diorka, POTW Superintendent (ATTACHMENT IV).
HAYHOE MOVED TO APPROVE THE PUBLICLY OWNED TREATMENT WORKS (POTW) EXPENDITURE FOR LABORATORY SUPPLIES FROM FISHER SCIENTIFIC COMPANY IN THE AMOUNT OF $20,306.92.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Krepps, Sweet, Goodrich, Hayhoe
Absent: Ammon, Ketchum
MOTION CARRIED
DISPOSAL OF FIXED ASSETS - AMBULANCE
The Board reviewed memorandums dated March 14, 2006 from Twp. Mgr.
Elsinga and March 13, 2006 from Fire Chief Rick Royston (ATTACHMENT
V)
SWEET MOVED TO SELL THE 1995 FORD NATIONAL AMBULANCE (VIN #1FDKF37F7SNB40759) TO LESLIE FIRE DEPARTMENT IN THE AMOUNT OF $4,000 WITH SAID TRANSACTION OCCURRING AFTER THE RECEIPT OF THE 2006 FORD E-450 SUPERLINER AMBULANCE CURRENTLY ON ORDER.
Pat Brown, Fire Marshal/Safety Officer, stated that
this ambulance would be kept until the order of the new ambulance is
in place.
Trustee Sweet questioned how bids are solicited and wondered if the
bid from Leslie was the only one received. Fire Marshal Pat Brown
stated that the process started out by word of mouth. Lifeline, the
company that the Fire Department is purchasing the new ambulance
from, indicated that they could probably receive approximately
$5,000 for this vehicle; however, it would go to an out-of-state
agency. It was decided to keep the ambulance in the area to help a
neighboring agency which would continue our support of regional
cooperation and mutual aid. Fire Marshal Pat Brown stated that
sometimes the vehicles are taken to the State auction to sell.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Goodrich, Hayhoe, Hope
Absent: Ammon, Ketchum
MOTION CARRIED
PHP PLUS BENEFIT PLAN RENEWAL
The Board reviewed a memorandum dated March 7, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VI).
HAYHOE MOVED TO APPROVE THE “PHP PLUS” BENEFIT PLAN RENEWAL, OPTION 3, FOR THE APRIL 1, 2006 THROUGH MARCH 31, 2007 PLAN YEAR, FOR EMPLOYEE HEALTH CARE, WITH A CHANGE IN PRESCRIPTION DRUG COVERAGE ONLY, WHICH INCLUDES A DEDUCTIBLE.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Goodrich, Hayhoe, Hope, Krepps
Absent: Ammon, Ketchum
MOTION CARRIED
DELTA DENTAL PLAN RENEWAL
The Board reviewed a memorandum dated March 15, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VII).
HOPE MOVED TO APPROVE THE INSURANCE RENEWAL WITH DELTA DENTAL PLAN OF MICHIGAN FOR THE APRIL 1, 2006 THROUGH MARCH 31, 2007 PLAN YEAR, WITH NO CHANGE IN BENEFIT COVERAGE FOR EMPLOYEE DENTAL CARE.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Krepps, Sweet
Absent: Ammon, Ketchum
MOTION CARRIED
AMENDMENT NO. 1 TO RESOLUTION NO. 2005-052 – FY 2006 SEWER
FUND BUDGET
The Board reviewed a memorandum dated March 15, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VIII).
SWEET MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2005-052 – FY 2006 SEWER FUND BUDGET.
Twp. Mgr. Elsinga stated there are five (5) elements
to this budget. The first amendment is for $60,000 for capital
outlay, which will provide for three (3) of the five (5) new
vehicles to be purchased this spring.
The second amendment includes reducing the Solids Handling Upgrade
line item from $4,500,000 to $750,000 for the engineering, financial
and legal components for the two (2) new digesters at the POTW.
The third capital improvement amendment is $250,000 for the design
and construction of the recycling center at the POTW.
The fourth amendment is $241,000 for engineering services for the
design of the Onondaga/Gunn Road sewage lift station and discharge
force main.
The fifth amendment is $115,000 for engineering services for the
design of 2,200 feet of gravity sewer along College Road, south of
Holt Road.
The total change in the Sewer Fund Expense Budget is a $3,084,000
reduction in expenses representing an increase of $660,000 in new
projects and a decrease of $3,750,000 for the rescheduled
construction project.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Krepps, Sweet, Goodrich
Absent: Ammon, Ketchum
MOTION CARRIED
PURCHASE OF TOWNSHIP VEHICLES FROM BERGER CHEVROLET
The Board reviewed memorandums dated March 15, 2006 from Twp. Mgr.
Elsinga and Sandra Diorka, POTW Superintendent/Terry Powers,
Maintenance Supervisor (ATTACHMENT IX).
HAYHOE MOVED TO APPROVE THE PURCHASE OF THREE (3) 2006 CHEVY SILVERADO 4 X 4 ľ TON PICKUP TRUCKS FROM BERGER CHEVROLET IN THE AMOUNT OF $19,169 EACH FOR A TOTAL AMOUNT OF $57,507.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Krepps, Sweet, Goodrich, Hayhoe
Absent: Ammon, Ketchum
MOTION CARRIED
PURCHASE OF TOWNSHIP VEHICLE FROM SNETHKAMP DODGE
The Board reviewed a memorandum dated March 15, 2006 from Twp. Mgr.
Elsinga and Sandra Diorka, POTW Superintendent/Terry Powers,
Maintenance Supervisor (ATTACHMENT X).
HOPE MOVED TO APPROVE THE PURCHASE OF A 2006 DODGE DAKOTA
4 X 4 CREW CAB PICKUP TRUCK FROM SNETHKAMP DODGE IN THE AMOUNT OF $19,200.01.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Goodrich, Hayhoe, Hope
Absent: Ammon, Ketchum
MOTION CARRIED
PURCHASE OF TOWNSHIP VEHICLE FROM GORNOR FORD
The Board reviewed a memorandum dated March 15, 2006 from Twp. Mgr.
Elsinga and Sandra Diorka, POTW Superintendent/Terry Powers,
Maintenance Supervisor (ATTACHMENT XI).
SWEET MOVED TO APPROVE THE PURCHASE OF A 2006 FORD RANGER 4 X 4 PICKUP TRUCK FROM GORNOR FORD IN THE AMOUNT OF $15,401.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Goodrich, Hayhoe, Hope, Krepps
Absent: Ammon, Ketchum
MOTION CARRIED
CONSENT AGENDA
A. Approval of Minutes – Committee of the Whole Meeting of March 7,
2006
B. Approval of Minutes – Regular Meeting of March 7, 2006
C. Approval of Claims – March 14, 2006 (ATTACHMENT XII)
D. Approval of Payroll – March 9, 2006 (ATTACHMENT XIII)
E. Authorization to Balance Water District #70 2006 Debt Service
Budget (ATTACHMENT XIV)
F. Authorization to Balance Water District #71 2006 Debt Service
Budget (ATTACHMENT XV)
G. Authorization to Balance Water District #72 2006 Debt Service
Budget
(ATTACHMENT XVI)
H. Authorization to Balance Section 2 Sewer Special Assessment
District
(ATTACHMENT XVII)
HAYHOE MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Krepps, Sweet
Absent: Ammon, Ketchum
MOTION CARRIED
LATE AGENDA ITEMS
21ST CENTURY FUND/MICHIGAN JOBS INITIATIVE GRANT
The Board reviewed a memorandum dated March 20, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT XVIII).
HOPE MOVED TO AUTHORIZE THE TOWNSHIP MANAGER TO DEVELOP AND SIGN A LETTER OF SUPPORT ON BEHALF OF DELHI CHARTER TOWNSHIP TO APPLY FOR THE STATE OF MICHIGAN 21ST CENTURY FUND/MICHIGAN JOBS INITIATIVE GRANT.
Twp. Mgr. Elsinga stated that the Township produces
approximately 30,000 cubic feet of methane a day, which is flared
off. With the increase in energy costs, Hubbell, Roth and Clark (HRC)
were asked if any energy grants were available to give consideration
to buying a generator based on an energy recovery system.
HRC discovered that Michigan State University, in co-operation with
HESCO Sustainable Energy and Coffman Electrical, is applying for a
grant under the 21st Century Fund, also called the Michigan Jobs
Initiative. This grant would provide the Township with the requested
equipment, which will include an upgrade to a digester to produce
Class A sludge (the current proposal is for a digester to produce
Class B sludge). A digester that produces Class A sludge will
produce more gas, which will produce more energy to the generators.
Heat will be produced to offset the heat requirements to the
generators. This will utilize energy in a more cost-effective manner
by using the methane. Waste heat will be used to heat the digesters
and sludge will be produced that can be used commercially or
residentially, along with the current agricultural market.
Sandra Diorka, POTW Superintendent, stated that she has been looking
at this for approximately five (5) years. In her opinion, the
current practice of flaring the methane gas is wasting a resource.
Through the current digester, enough gas is generated to produce
approximately 15% of the electricity used at the Waste Water
Treatment Plant.
Curt Christeson of Hubbell, Roth & Clark, stated that this is a
benefit to the community. The reason these companies are interested
in working with the Township is because the Waste Water Treatment
Plant has the reputation of being in the forefront of treatment and
doing a good job at it.
Trustee Krepps questioned if this falls under the Commercialization
component of the 21st Century Jobs Fund. Ms. Diorka stated that she
believed that it did.
Trustee Sweet questioned if this would eliminate the sludge hauling.
Twp. Mgr. Elsinga stated that the hauling could be reduced with less
product made.
Ms. Diorka stated that through this coalition and in conjunction
with this grant, which is worth approximately $300,000, the Township
may be able to qualify for 0% interest financing on the rest of the
project through Federal Renewable Energy funds.
Trustee Sweet questioned the timeline of the grant process. Trustee
Krepps stated that they are planning to make award announcements in
early July.
Twp. Mgr. Elsinga stated that they would continue with the State
Revolving Fund program in addition to applying for this grant.
Trustee Krepps stated that as an employee of the Michigan Economic
Development Corporation, which is responsible for administrating the
21st Century Jobs Fund, and for partially making recommendations to
the Commercialization Board, he would abstain from voting on this
motion.
HOPE MOVED THAT WE (THE TOWNSHIP BOARD) ALLOW TRUSTEE KREPPS TO ABSTAIN ON VOTING ON THIS ISSUE DUE TO A POTENTIAL CONFLICT OF INTEREST.
A Voice Poll Vote was recorded as follows: All Ayes
Absent: Ammon, Ketchum
MOTION CARRIED
Roll Call Vote on the Main Motion:
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Sweet, Goodrich
Abstained: Krepps
Absent: Ammon, Ketchum
MOTION CARRIED
REPORTS
SUPERVISOR
INGHAM COUNTY ROAD COMMISSION 2006 LOCAL ROAD IMPROVEMENT
PROGRAM
The Board reviewed a letter dated March 8, 2006 from John W. Midgley
P.E., Managing Director, Ingham County Road Commission (ATTACHMENT
XIX).
SCHEDULE JOINT TOWNSHIP BOARD/DDA BOARD MEETING
Supervisor Goodrich stated that a joint meeting with the DDA Board
and the Board of Trustees needs to be scheduled at a time other than
the regularly scheduled Board of Trustees or DDA Board’s regularly
scheduled meeting dates. The Board decided on either April 17th or
April 20th, 2006. The DDA will discuss these possible dates at their
next meeting.
TREASURER
WINTER TAXES
Karin Tebeau, Assistant Treasurer, stated that their office is
finishing the final distributions for tax pay outs for this year.
Their office will soon be getting ready for the Summer Tax
collection.
CLERK
SPECIAL GENERAL ELECTION – MARCH 14, 2006
Clerk Hope stated that another election was held since the March 7,
2006 Board of Trustees meeting. The election results were posted on
the Township website and sent to the Ingham County Clerk’s Office by
9:15 p.m.
TRUSTEES
TRUSTEE SWEET
MARCH BOARD OF REVIEW
Trustee Sweet questioned if the Board of Review is completed. Twp.
Mgr. Elsinga stated that he has spoken with Steve Hudson, Assessor.
The Board of Review has some consideration of the appeals and some
relief was provided, which will make the roll a little less than
what the initial roll was. Twp. Mgr. Elsinga stated that there were
approximately 240-250 appeals submitted, which includes commercial
as well as residential properties.
ADJOURNMENT
Meeting Adjourned at 8:45 p.m.