DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, MARCH 7, 2006
The Delhi Charter Township Board of Trustees met in
a regular meeting on Tuesday, March 7, 2006 in the Multipurpose Room
at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at
7:32 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps,
Roy Sweet
Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Rick Royston, Fire Chief
Sandra Diorka, POTW Superintendent
Pete Stoughton, Planner
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Deputy Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
NEW BUSINESS
APPOINTMENT TO DELHI TOWNSHIP PLANNING COMMISSION – RITA CRAIG
The Board reviewed a memorandum dated March 2, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT I).
AMMON MOVED TO APPOINT RITA CRAIG TO THE DELHI TOWNSHIP PLANNING COMMISSION, EFFECTIVE MARCH 7, 2006, TO FULFILL THE REMAINDER OF THE THREE-YEAR TERM (01/07/2005 – 01/07/2008) VACATED BY MEMBER MICHAEL KEEN.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
Clerk Hope administered the Oath of Office to Rita Craig for the
office of Planning Commission.
RECOMMENDATION FOR THE POSITION OF DIRECTOR OF ACCOUNTING
The Board reviewed a memorandum dated March 1, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT II).
AMMON MOVED TO HIRE MARIAN FRANE FOR THE POSITION OF DIRECTOR OF ACCOUNTING FOR DELHI CHARTER TOWNSHIP AT PAY GRADE 11, STEP 5, $62,316.80 ANNUALLY, EFFECTIVE MARCH 8, 2006.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
SPARTAN SPEEDWAY RACE SCHEDULE
The Board reviewed a memorandum dated February 27, 2006 from Twp.
Mgr. Elsinga (ATTACHMENT III).
HOPE MOVED TO APPROVE THE 2006 RACE SCHEDULE FOR SPARTAN SPEEDWAY (EXHIBIT A).
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
PROPOSAL FOR NON-MOTORIZED TRANSPORTATION STUDY – LANDSCAPE
ARCHITECTS & PLANNERS, INC.
The Board reviewed memorandums dated March 1, 2006 from Twp. Mgr.
Elsinga, Tracy Miller, Director of Community Development and Al
McFadyen, DDA Executive Director (ATTACHMENT IV).
KREPPS MOVED TO APPROVE THE PROPOSAL FOR NON-MOTORIZED TRANSPORTATION SYSTEM STUDY FROM LANDSCAPE ARCHITECTS & PLANNERS, INC. AT AN ESTIMATED FEE OF $58,900 TO BE FUNDED 50% BY THE DOWNTOWN DEVELOPMENT AUTHORITY AND 50% BY THE TOWNSHIP.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
AMENDMENT TO DELHI TOWNSHIP POLICY NO. 117 – TOWNSHIP
INVESTMENTS
The Board reviewed a memorandum dated February 27, 2006 from
Treasurer Harry Ammon (ATTACHMENT V).
AMMON MOVED TO ADOPT DELHI TOWNSHIP POLICY NO. 117, TOWNSHIP INVESTMENTS, AS AMENDED.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
AMENDMENT TO DELHI TOWNSHIP POLICY NO. 110 – TOWNSHIP INTERNET
AND E-MAIL
The Board reviewed a memorandum dated February 15, 2006 from Twp.
Mgr. Elsinga (ATTACHMENT VI).
SWEET MOVED TO ADOPT TOWNSHIP POLICY NO. 110, INTERNET AND E-MAIL USE, AS AMENDED.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED
INCREASE IN STAFFING IN THE PUBLIC SERVICES DEPARTMENT FOR ONE
(1) PART-TIME CUSTODIAN
The Board reviewed a memorandum dated March 1, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VII).
HAYHOE MOVED TO APPROVE ONE (1) REGULAR PART-TIME CUSTODIAN POSITION IN THE DEPARTMENT OF PUBLIC SERVICES.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED
INCREASE IN STAFFING IN THE FIRE DEPARTMENT FOR ONE (1)
PART-TIME SAFETY/TRAINING OFFICER
The Board reviewed a memorandum dated March 1, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VIII).
KREPPS MOVED TO APPROVE ONE (1) REGULAR PART-TIME SAFETY/TRAINING OFFICER IN THE FIRE DEPARTMENT.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
PROPOSAL FOR ENGINEERING SERVICES FOR COLLEGE ROAD INTERCEPTOR
SANITARY SEWER – CAPITAL CONSULTANTS
The Board reviewed memorandums dated March 1, 2006 from Twp. Mgr.
Elsinga and Al McFadyen, DDA Executive Director (ATTACHMENT IX).
AMMON MOVED TO APPROVE THE PROPOSAL FOR ENGINEERING SERVICES FROM CAPITAL CONSULTANTS FOR THE COLLEGE ROAD INTERCEPTOR SANITARY SEWER IN THE AMOUNT OF $115,000.
Twp. Mgr. Elsinga stated that this proposal is for
the design of a gravity sewer along College Road which would provide
sanitary sewer service to that area and the areas north of Holt
Road, which will eventually flow into the existing pump station.
Al McFadyen, DDA Executive Director, stated that the DDA Board is
conceptually comfortable splitting the cost 50/50 with the Township;
however, they would like to see the final cost of the project before
making a final commitment. Mr. McFadyen stated that this is an
important project for the development district as well as the
Township.
Trustee Ketchum questioned if the developer interest mentioned at
the February 7, 2006 Committee of the Whole meeting was still
interested in this area. Twp. Mgr. Elsinga stated that the interests
were still there and after this evening’s meeting he could give the
developers some direction that the Township is interested in moving
forward with this.
Trustee Sweet stated that the engineering plan for this sewer
project dovetails nicely with the non-motorized transportation
system. Twp. Mgr. Elsinga stated that the Township is focusing on
the sewer tonight. However, the Township will need access to the
interceptors, which could possibly be with a gravel road or a paved
non-motorized pathway. Twp. Mgr. Elsinga stated that there is time
to examine the non-motorized transportation system study to identify
options.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
ZONING AND DEVELOPMENT
AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-802 –
REVIEW AND PROCESS OF CONDOMINIUM DEVELOPMENTS, SECOND CONSIDERATION
(PROPOSED ZONING ORDINANCE NO. 39.122)
The Board reviewed a memorandum dated February 15, 2006 from
Tracy Miller, Director of Community Development (ATTACHMENT X).
HOPE MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 05-802 AMENDING ZONING ORDINANCE NO. 39, SECTION 5.14 (CONDOMINIUM REGULATIONS), WHICH MAKES MODIFICATIONS TO THE PROCESS BY WHICH CONDOMINIUM DEVELOPMENTS ARE REVIEWED AND PROCESSED BY THE TOWNSHIP TO MAKE IT MORE SIMILAR TO THE PLAT PROCESS, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 39.122).
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-804 –
DRIVEWAY STANDARDS, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE
NO. 39.123)
The Board reviewed a memorandum dated February 16, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XI).
HAYHOE MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 05-804 AMENDING ZONING ORDINANCE NO. 39, SECTIONS 5.21.6 AND 6.1.2.2, WHICH PROVIDES ADDITIONAL REGULATION OF DRIVEWAYS WITHIN THE TOWNSHIP TO PROMOTE MORE EFFECTIVE PROVISIONS OF EMERGENCY SERVICES, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 39.123).
Trustee Krepps stated that he appreciates the fact
that the Board decided to make this amendment a recommendation from
the Fire Chief as opposed to making it a requirement.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-805 –
FENCING REGULATIONS, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE
NO. 39.124)
The Board reviewed a memorandum dated February 16, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XII).
SWEET MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 05-805 AMENDING ZONING ORDINANCE NO. 39, SECTIONS 5.7.8, 5.9.6, 5.10.5, 5.11.4, 5.13.6, 5.15.7, 5.19.7 AND 5.22.4, WHICH CLARIFIES EXISTING FENCING REGULATIONS AND ADDS FENCING REGULATIONS TO THE NON-RESIDENTIAL ZONING DISTRICTS WHERE NONE PREVIOUSLY EXISTED, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 39.124).
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
CONSENT AGENDA
A. Approval of Minutes – Committee of the Whole Meeting of February
22, 2006
B. Approval of Minutes – Regular Meeting of February 22, 2006
C. Approval of Claims – February 28, 2006 (ATTACHMENT XIII)
D. Approval of Payroll – February 23, 2006 (ATTACHMENT XIV)
HAYHOE MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED
REPORTS
SUPERVISOR
JOINT BOARD OF TRUSTEES / SCHOOL BOARD MEETING
Supervisor Goodrich reminded the Board members of the Joint Board of
Trustees/School Board meeting on March 13, 2006 at 6:00 p.m. at the
Holt High School, 9th Grade Campus, 5780 W. Holt Road in the
Boardroom of the Administration Building.
GOVERNOR’S NEWS CONFERENCE
Supervisor Goodrich stated that on March 3rd he attended a
Governor’s News Conference where the Tri-County Regional Planning
Commission was presented a $25,000 grant from the State of Michigan
along with six other groups throughout the State of Michigan. These
grants were awarded for regional planning.
TREASURER
WINTER TAX COLLECTION
Treasurer Ammon stated that February 28, 2006 was the last date to
collect summer and winter taxes. The final collection total was
$28,550,000, which is 97% of the taxes that were billed for the
year. The Treasurer’s Office collected $36,000 in penalties and
interest from non-payers that were re-billed.
REVENUE SHARING FUNDS
Treasurer Ammon stated that on February 28th he received the revenue
sharing funds, which were sent by ACH (Automated Clearing House) to
the Treasurer’s Office for the first time. The Treasurer’s Office
received $252,380 for the constitutional sales tax portion of the
revenue sharing and $48,462 for the statutory sales tax portion.
CLERK
SPECIAL GENERAL ELECTION
Clerk Hope stated that his office is getting ready for the Special
General Election on March 14th. The ballots were received by the
Clerk’s Office late Monday, March 6th. The ballots were processed
and in the mail on Tuesday, March 7th.
TRUSTEES
TRUSTEE KETCHUM
YARD SIGNS
Trustee Ketchum commented that over the weekend he saw four or five
furniture auction signs in the Township. Supervisor Goodrich stated
that he spoke with Dennis Larner, Code Enforcement Officer,
regarding these signs. Mr. Larner stated that he has spoken with the
company once and would be contacting them again.
TRUSTEE HAYHOE
HOLT EDUCATION FOUNDATION COMMUNITY RECOGNITION DINNER
Trustee Hayhoe stated that the Holt Education Foundation Community
Recognition Dinner will be held on March 27, 2006. Trustee Hayhoe
suggested to the Board members that they attend this dinner to
recognize those people who make Holt the community that it is.
TOWNSHIP MANAGER
MONTHLY REPORT – FEBRUARY
Twp. Mgr. Elsinga gave the February 2006 Manager’s report
(ATTACHMENT XV).
INTER-DEPARTMENT COOPERATION
The Board reviewed a memorandum dated February 24, 2006 from Fire
Chief Rick Royston (ATTACHMENT XVI).
Twp. Mgr. Elsinga stated that he received a memorandum from Fire
Chief Royston regarding inter-cooperation between Delhi Township
departments. Twp. Mgr. Elsinga stated that this is a typical example
of departments asking for each others help, which is more typical
than not. Chief Royston stated that the Fire Department received a
phone call from the Ingham County Sheriff’s Office regarding a
missing Alzheimer’s patient. The Sheriff’s Office asked if the Fire
Department had any personnel that could help locate this individual.
Chief Royston stated that the Fire Department, Community Development
and the Public Services/Maintenance Department sent personnel out to
help locate this individual. Chief Royston stated that it is
uplifting to know that when a department is in need of help, another
department is willing to assist.
MARCH BOARD OF REVIEW
The Board reviewed a memorandum dated March 1, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT XVII).
Twp. Mgr. Elsinga stated that December to March are very difficult
months for the Assessing Department. During the latter part of
February, Community Development Department staff, as well as Jim
Felton, Director of Information Technology assisted the Assessing
department.
At this time, appointments are being scheduled for the March Board
of Review. Twp. Mgr. Elsinga stated that Steve Hudson, Assessor,
said that there are many appointments still available, which is a
positive sign.
BUDGET
Twp. Mgr. Elsinga stated that 2005 turned out to be a better year
than what was budgeted for. There were additions to the revenue
stream of approximately $140,000, which primarily came from the
State Revenue Sharing ($77,000). The Township obtained $28,000
interest on deposits, due to the increase in interest rates and over
$250,000 was saved in the area of personnel and projects (streets
and sidewalks). The Fund Balance is just under $3.5 million. Due to
the Community Services Center remodel project, this year’s budget
may not look as good as last year’s.
ADJOURNMENT
Meeting adjourned at 8:30 p.m.