DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY JANUARY 17, 2006
The Delhi Charter Township Board of Trustees met in
a regular meeting on Tuesday, January 17, 2006 in the Multipurpose
Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 7:41
p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps,
Roy Sweet
Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Rick Royston, Fire Chief
Sandra Diorka, POTW Superintendent
Steve Hudson, Assessor
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
RECOGNITION OF STUDENTS
Supervisor Goodrich recognized several students in the audience from
Holt Public Schools.
COMMENTS FROM THE PUBLIC
Steve Dougan, Ingham County Commissioner, District 14, 2455 Pine
Tree Road, Holt introduced Vince Green, candidate for the State
Senate in the Special election of the 23rd
District representing most of Ingham County.
Vince Green introduced himself to the Board, stating that he is
running for the 23rd District seat that was left vacant by Virg
Bernero when he was elected Mayor to the City of Lansing.
SET/ADJUST AGENDA
HOPE MOVED TO ADD LATE AGENDA ITEM NO. 17 AWARD BID FOR THE COMMUNITY SERVICES CENTER (CSC) BUILDING REMODEL PROJECT.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
CERTIFICATE OF RECOGNITION CLARENCE MIKE HAMILTON
Supervisor Goodrich presented a certificate of recognition to
Clarence Mike Hamilton for his thirty years of service on the
Delhi Township Fire Department. Fire Chief Royston presented Mr.
Hamilton with a plaque from the Delhi Township Fire Department for
his years of service to the Fire Department.
NEW BUSINESS
RESOLUTION NO. 2006-001 AMEND THE MINIMUM
INCOME STANDARDS POVERTY GUIDELINES FOR EXEMPTIONS FROM PROPERTY
TAXES
The Board reviewed memorandums dated January 9, 2006 from Twp. Mgr.
Elsinga and January 3, 2006 from Steven Hudson, Assessor (ATTACHMENT
I).
KREPPS MOVED TO ADOPT RESOLUTION NO. 2006-001, WHICH AMENDS THE MINIMUM INCOME STANDARDS POVERTY GUIDELINES FOR EXEMPTIONS FROM PROPERTY TAXES.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
PROPOSAL FOR PROFESSIONAL SERVICES FOR HOUSEHOLD WASTE
RECYCLING DROP-OFF HUBBELL, ROTH & CLARK, INC.
The Board reviewed memorandums dated January 13, 2006 from
Twp. Mgr. Elsinga and January 12, 2006 from Sandra Diorka, POTW
Superintendent (ATTACHMENT II).
SWEET MOVED TO APPROVE THE PROPOSAL FOR PROFESSIONAL SERVICES FOR A HOUSEHOLD WASTE RECYCLING DROP-OFF BY HUBBELL, ROTH & CLARK, INC. IN THE AMOUNT OF $33,861.
Trustee Ketchum stated that he was concerned with
the cost of the design for this project. Sandra Diorka, POTW
Superintendent, stated that this bid is a time and materials bid,
not to exceed $33,861. The bid also includes a 20% contingency.
Trustee Ketchum questioned the use of drainage structures to this
site. Ms. Diorka stated that there are several aspects such as
stormwater, landscaping, cutting into an existing berm, the
installation of a retaining wall, etc. that will need to be dealt
with on this project. Trustee Ketchum stated that he was not aware
of the cutting into the berm, the installation of a retaining wall,
etc.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
PUBLIC HEARING 8:00 P.M.
RESOLUTION NO. 2005-065 ROAD IMPROVEMENT HUNTLEY SQUARE/
BERKLEY SQUARE AREA
HOPE MOVED TO OPEN THE PUBLIC HEARING ON RESOLUTION NO. 2005-065 ROAD IMPROVEMENT HUNTLEY SQUARE / BERKLEY SQUARE AREA.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
Tracy Miller, Director of Community Development, stated that this
public hearing is to determine the need and necessity for road
improvements within the Huntley Square/Berkley Square subdivision.
In 2003, approximately 50% of the roads within this neighborhood
were graded down and re-paved. This road improvement project will
complete the remaining roads in this neighborhood. Twp. Mgr. Elsinga
stated that these are roads that were identified by the Ingham
County Road Commission (ICRC) that are in need of resurfacing. The
ICRC has jurisdiction over these roads and will participate in the
funding of this resurfacing project, in addition to the benefiting
property owners.
Bruce Smeltzer, 1549 Tuscany Lane spoke in opposition to this road
improvement project.
Trustee Ketchum questioned if this road improvement was a standard,
preventative maintenance project. Supervisor Goodrich answered in
the affirmative.
Trustee Sweet stated that there is a process that citizens can
follow if they did not want a project to proceed. Twp. Mgr. Elsinga
stated that the property owners were notified in January that there
would be a public hearing to determine the need and necessity of the
road improvement project. In the notification was language relative
to objecting by signed petitions of record owners of land consisting
more than 20% of the total frontage on the road within the special
assessment district. Twp. Mgr. Elsinga stated that as of this
evening, no petition was submitted.
Motion to Close Public Hearing 8:09 p.m.
HOPE MOVED TO CLOSE THE PUBLIC HEARING.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
AMENDMENT NO. 2 TO POTW DIGESTER REHABILITATION PROJECT
ENGINEERING SERVICES HUBBELL, ROTH & CLARK, INC.
The Board reviewed memorandums dated January 13, 2006 from Twp. Mgr.
Elsinga and January 12, 2006 from Sandra Diorka, POTW Superintendent
(ATTACHMENT III).
HOPE MOVED TO APPROVE AMENDMENT NO. 2 TO THE PUBLICLY OWNED TREATMENT WORKS (POTW) DIGESTER REHABILITATION PROJECT ADDITIONAL ENGINEERING SERVICES BY HUBBELL, ROTH & CLARK, INC. IN THE AMOUNT OF $543,908.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
RESOLUTION NO. 2006-002 NEED AND NECESSITY TOWNSHIP
INITIATED ROAD IMPROVEMENT SPECIAL ASSESSMENT DISTRICT/ROLL
HUNTLEY SQUARE AND BERKLEY SQUARE AREA
The Board reviewed memorandums dated January 10, 2006 from Twp. Mgr.
Elsinga and January 9, 2006 from Tracy Miller, Director of Community
Development (ATTACHMENT IV).
HAYHOE MOVED TO ADOPT RESOLUTION NO. 2006-002, WHICH IS THE THIRD OF FIVE RESOLUTIONS, WHICH DETERMINES THE NEED AND NECESSITY FOR A SPECIAL ASSESSMENT DISTRICT FOR THE HUNTLEY SQUARE AND BERKLEY SQUARE AREA AND DIRECTS THE SUPERVISOR TO PREPARE THE SPECIAL ASSESSMENT DISTRICT ROLL.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED
RESOLUTION NO. 2006-003 - SET PUBLIC HEARING TOWNSHIP
INITIATED ROAD IMPROVEMENT SPECIAL ASSESSMENT DISTRICT/ROLL
HUNTLEY SQUARE AND BERKLEY SQUARE AREA
The Board reviewed memorandums dated January 10, 2006 from Twp. Mgr.
Elsinga and January 9, 2006 from Tracy Miller, Director of Community
Development (ATTACHMENT V).
HAYHOE MOVED TO ADOPT RESOLUTION NO. 2006-003, WHICH IS THE FOURTH OF FIVE RESOLUTIONS, WHICH CREATES A SPECIAL ASSESSMENT DISTRICT AND ROLL FOR ROAD IMPROVEMENTS FOR THE HUNTLEY SQUARE AND BERKLEY SQUARE AREA AND SETS A PUBLIC HEARING FOR FEBRUARY 21, 2006 AT 8:00 P.M. TO HEAR OBJECTIONS TO THE SAME.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
ZONING AND DEVELOPMENT
PETITION FOR CHANGE OF ZONE CASE NO. 05-793
4300 BLOCK OF WILLOUGHBY ROAD TAX PARCEL NUMBERS
33-25-05-11-376-011 AND 33-25-05-11-354-011 WOODED VALLEY LLC RM,
MULTIPLE FAMILY RESIDENTIAL, TO R-1D, ONE AND TWO FAMILY HIGH
DENSITY RESIDENTIAL, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE
NO. 589)
The Board reviewed a memorandum dated December 27, 2005 from the
Delhi Township Planning Commission (ATTACHMENT VI).
KETCHUM MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-793, 4300 BLOCK OF WILLOUGHBY ROAD, TAX PARCEL NUMBERS 33-25-05-11-376-011 AND 33-25-05-11-354-011, WOODED VALLEY LLC, FROM RM, MULTIPLE FAMILY, TO R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE FUTURE LAND USE MAP (ZONING ORDINANCE NO. 589).
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
PETITION FOR CHANGE OF ZONE CASE NO. 04-768 2700 BLOCK OF
GROVENBURG ROAD TAX PARCEL NUMBER 33-25-05-08-152-007 SPENCE
BATTEN A-1, AGRICULTURAL, TO R-1C, ONE-FAMILY MEDIUM DENSITY
RESIDENTIAL, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 10, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT VII).
KREPPS MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NUMBER 04-768, 2700 BLOCK OF GROVENBURG ROAD, TAX PARCEL NUMBER 33-25-05-08-152-007 (6.45 ACRES), SPENCE BATTEN, FROM A-1, AGRICULTURAL TO R-1C, (ONE-FAMILY) MEDIUM DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION, BASED ON IT BEING CONSISTENT WITH THE FUTURE LAND USE MAP.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
PETITION FOR CHANGE OF ZONE CASE NO. 05-785 2754
GROVENBURG ROAD TAX PARCEL NUMBER 33-25-05-08-152-008 SPENCE
BATTEN A-1, AGRICULTURAL, TO R-1C, ONE-FAMILY MEDIUM DENSITY
RESIDENTIAL, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 10, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT VIII).
SWEET MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-785, 2754 GROVENBURG ROAD, TAX PARCEL NUMBER 33-25-05-08-152-008 (2.05 ACRES), SPENCE BATTEN, FROM A-1, AGRICULTURAL, TO R-1C, ONE-FAMILY MEDIUM DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE COMPREHENSIVE DEVELOPMENT PLAN.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 CASE NO. 05-782
CONDITIONAL ZONING, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 11, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT IX).
AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-782 AMENDING ZONING ORDINANCE NO. 39, SECTION 9.3.1, PETITION TO TOWNSHIP BOARD, WITH REGARDS TO CONDITIONAL ZONING AND THE CORRECTION OF THE TITLE OF THE DIRECTOR OF COMMUNITY DEVELOPMENT, IF NECESSARY, AS RECOMMENDED BY THE PLANNING COMMISSION.
Trustee Ketchum questioned the correction of the
title of the Director of Community Development. Tracy Miller,
Director of Community Development stated that throughout the
Ordinance No. 39, the title of the person who has been delegated
responsible for administration of the ordinance is not consistent.
Within Section No. 1 of the proposed amendment, Director of
Community Development is the actual title.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 CASE NO. 05-797 USES
PERMITTED BY SPECIAL USE PERMIT IN C-3, HIGHWAY SERVICES DISTRICT,
INTRODUCTION AND FIRST CONSIDERATION.
The Board reviewed a memorandum dated January 12, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT X).
HAYHOE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-797 AMENDING ZONING ORDINANCE NO. 39, SECTION 5.11.5 FOR THE PURPOSE OF ADDING OUTDOOR STORAGE OF MATERIALS, EQUIPMENT, MACHINERY AND OTHER SIMILAR USES TO USES PERMITTED BY SPECIAL USE PERMIT IN AREAS ZONED C-3, HIGHWAY SERVICES, AS RECOMMENDED BY THE PLANNING COMMISSION.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 CASE NO. 05-798
LANDSCAPE REQUIREMENTS, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 12, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XI).
HAYHOE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-798 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.10.1.7, OFF-STREET PARKING AREAS FOR THE PURPOSE OF PROVIDING ALTERNATIVE PARKING LOT LANDSCAPING WHEN PAVING TECHNIQUES ARE PROPOSED THAT PROVIDE FOR STORMWATER STORAGE OR DRAINAGE, AS RECOMMENDED BY THE PLANNING COMMISSION.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 CASE NO. 05-799
PRIVATE ROADS, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 12, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XII).
KREPPS MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-799 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.13, PRIVATE ROADS, FOR THE PURPOSE OF ALLOWING PRIVATE ROADS ONLY WHEN THEY SERVE CONDOMINIUMS, AS RECOMMENDED BY THE PLANNING COMMISSION.
Trustee Sweet questioned the language in Section No.
11 regarding the Delhi Township Engineer and who would perform those
duties. Tracy Miller, Director of Community Development, stated that
the Township Engineer is whoever is designated to perform those
duties. In the past, it was Township staff; currently it is
Wolverine Engineering.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 CASE NO. 05-800 SIDE
YARD SETBACKS, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated January 12, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XIII).
AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-800 AMENDING ZONING ORDINANCE NO. 39, SECTIONS 5.21.5, 5.3.4, 5.4.3 AND 5.5.3 PERTAINING TO SIDE YARD SETBACKS WITHIN A-1, AGRICULTURAL, R-1B, ONE-FAMILY LOW DENSITY RESIDENTIAL, R-1C, ONE-FAMILY MEDIUM DENSITY RESIDENTIAL AND R-1D, ONE AND TWO-FAMILY HIGH DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
SPECIAL USE PERMIT NO. 05-243 2363 CEDAR STREET TAX PARCEL
NO. 33-25-05-15-201-010 DELHI FOUR SEASONS PERMIT DENSITY OF 91
UNITS
The Board reviewed a memorandum dated January 11, 2006 from Tracy
Miller, Director of Community Development (ATTACHMENT XIV).
HAYHOE MOVED TO APPROVE SPECIAL USE PERMIT NO. 05-243, 2363 CEDAR STREET, TAX PARCEL NO. 33-25-05-15-201-010, DELHI FOUR SEASONS, TO PERMIT A DENSITY OF 91 UNITS, AS RECOMMENDED BY THE PLANNING COMMISSION, WITH THE FOLLOWING CONDITIONS:
1. THAT THE EXISTING TREES ON THE WESTERN PART OF THE PROPERTY AND ALONG THE NORTHERN PROPERTY LINE, AS SHOWN IN THE AERIAL PHOTOGRAPH DATED 10/21/05 AND THE REVISED CONCEPT SITE PLAN DATED 1/4/06 BE PRESERVED THROUGHOUT THE DEVELOPMENT, EXCEPT THAT THE CONNECTING DRIVE LOCATED TO THE NORTH MAY REQUIRE THE RELOCATION OR ELIMINATION OF THE TREES IN THAT IMMEDIATE AREA.
2. THAT THERE BE NO ACCESS FROM MAIN STREET DIRECTLY INTO THE PROPOSED DEVELOPMENT FROM THE WEST END OF THE PROPERTY.
3. THAT THE DEVELOPER PROVIDE A LEGAL EASEMENT TO THE TWO PROPERTY OWNERS ON KRENTAL AVENUE THAT CURRENTLY USE THE EMERGENCY FIRE/POLICE EGRESS DRIVE FOR ACCESS TO THEIR HOMES.
4. THAT THE DEVELOPER ENTER INTO A STANDARD SIDEWALK EXTENSION AGREEMENT WITH THE TOWNSHIP, PRIOR TO ISSUANCE OF ANY FUTURE BUILDING PERMITS, THAT WOULD PROVIDE FUNDING FOR THE INSTALLATION OF SIDEWALKS ALONG THE MAIN STREET RIGHT-OF-WAY ON THE WESTERN EDGE OF THE PROPERTY SHOULD SIDEWALK EXTENSIONS BE MADE IN THAT AREA AT SOME FUTURE TIME.
5. THAT THE FOLLOWING ITEMS ALSO BE INCLUDED IN ANY FUTURE SITE PLAN FOR THIS PROJECT:
a. THAT THE PROPOSED LOCATION OF ALL FENCING BE SHOWN AND THAT A SCHEMATIC DRAWING OF SUCH FENCING BE SUPPLIED.
b. THAT THE REQUIRED BUFFER STRIP/GREENBELTS BE SHOWN ON ALL PROPERTY LINES, INCLUDING THE NORTHERN PROPERTY LINE, AS STIPULATED BY THE ZONING ORDINANCE.
c. THAT NO INTERIOR SIDEWALKS (NOT THOSE INTENDED FOR GENERAL CIRCULATION TO AND FROM THE SITE), BUILDINGS, PARKING AREAS, ETC. SHALL ENCROACH INTO THE REQUIRED BUFFER STRIP/GREENBELT AREAS.
d. THAT ANY FUTURE SITE PLAN, AS REQUIRED BY SECTION 3.3 OF THE ZONING ORDINANCE, CLEARLY SHOWS ALL REQUIRED OPEN AND RECREATIONAL/COMMUNITY SPACE.
6. THAT A MINIMUM OF 35% OPEN SPACE, AS REQUIRED BY SECTION 5.7.8 (7) OF THE ZONING ORDINANCE IS REQUIRED FOR THE DEVELOPMENT, THE EXACT LOCATION AND DIMENSIONS OF WHICH SHALL BE DETERMINED AS A NORMAL PART OF THE SITE PLAN REVIEW PROCESS.
7. THAT THE DEVELOPMENT COMPLY WITH, AT A MINIMUM, THE REQUIRED AMOUNT OF RECREATIONAL AND COMMUNITY SPACE REQUIRED BY SECTION 5.7.8 (8) OF THE ZONING ORDINANCE, WHICH BASED ON THE CURRENTLY PROPOSED CONCEPT SITE PLAN WOULD REQUIRE 22,400 SQUARE FEET OF RECREATIONAL/COMMUNITY SPACE BASED ON THERE BEING 224 BEDROOMS, BUT WHICH MAY CHANGE DURING THE SITE PLAN REVIEW PROCESS IF THE NUMBER OF BEDROOMS CHANGES (NOT TO EXCEED THE MAXIMUM DENSITY PERMITTED BY THIS SUP).
Treasurer Ammon stated that many of the conditions
listed in this Special Use Permit (SUP) are part of the Township
Ordinance and questioned why they were specified as conditions in
this SUP. Tracy Miller, Director of Community Development, stated
that it is not necessary to include all of the specifications;
however, it made some members of the public and Planning Commission
more comfortable. Ms. Miller stated that this project is located on
the old Holt Manor Mobile Home site. At the December 20, 2005 Board
meeting, this site was rezoned from RM-1 to RM. The rezoning was
necessary to permit any new development on this site. A developer
has an option to purchase this property and is seeking the SUP in
order to proceed with a family apartment complex that contains up to
91 units on 7.64 acres. The SUP is required to address the density (RM
zoning requires a SUP for anything over six units).
Trustee Krepps questioned if some of the units would be used for
Section 8 Subsidized Housing. Jackson McDaniel, President of
Diversified Financial Reality Services, is proposing to develop this
property. Mr. McDaniel stated that the Section 8 process has changed
at the Federal level. Today, a portable voucher is issued. Mr.
McDaniel stated that in this proposed type of complex, of which he
has built several in the past few years, the percentage of voucher
tenants is very low. A two-parent family makes sufficient money to
pay the established rent without having to be issued a voucher. Mr.
McDaniel stated that these kinds of projects have relieved the
pressure of having to take available voucher funds away from the
senior housing complexes. With this proposed project, it is expected
to rent to people who make 40-60% of the median income and would not
qualify for a voucher. Mr. McDaniel stated that Michigan State
Housing Development Authority vouchers will be accepted on an
individual basis if someone brings one in and are otherwise
qualified to rent within the complex based on credit worthiness,
rental references, etc. that are required of the complex. The
voucher is incidental to the approval process. Rental standards do
not have to be lowered to accept these vouchers.
Trustee Hayhoe stated that he appreciated Mr. McDaniel coming into
Delhi Township.
Trustee Krepps stated that he would like to clarify his action on
this item because he recently voted no on the rezoning of this
property. Trustee Krepps stated that he felt that the rezoning
should not have been a Township initiated action. However, since the
property has been rezoned, Trustee Krepps stated that he feels that
this is an excellent proposal for the property as it is currently
zoned.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Krepps
Nays: Ketchum
MOTION CARRIED
CONSENT AGENDA
A. Approval of Minutes Committee of the Whole Meeting of January
3, 2006
B. Approval of Minutes Regular Meeting of January 3, 2006
C. Approval of Claims January 3, 2006 (ATTACHMENT XV)
D. Approval of Payroll January 12, 2006 (ATTACHMENT XVI)
E. Petition Lansing Board of Water and Light for Water District
Cedar Ridge No. 2 (ATTACHMENT XVII)
F. Petition Lansing Board of Water and Light for Water District
Evergreen Village, Phase I (ATTACHMENT XVIII)
G. Mutual Aid Fire Protection and Indemnity Agreement - Eaton Rapids
Township (ATTACHMENT XIX)
AMMON MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
AWARD BID FOR THE COMMUNITY SERVICES CENTER (CSC) BUILDING
REMODEL PROJECT
The Board reviewed a memorandum dated January 17, 2006 from Twp.
Mgr. Elsinga (ATTACHMENT XX).
HOPE MOVED TO AWARD THE BID FOR THE COMMUNITY SERVICES CENTER (CSC) REMODEL PROJECT TO LAUX CONSTRUCTION IN THE AMOUNT OF $260,000.
Tricia Vander Ploeg, Administrative Assistant,
stated that bids were received from seven qualified contractors.
Discussion was held with Keystone Design Group regarding the bids.
Ms. Vander Ploeg stated that it was the recommendation of Keystone
Design to recommend the lowest bidder (Laux Construction) to the
Board. The $260,000 bid amount is slightly higher than the amount of
$248,000 that was discussed last year due to significant changes
such as carpet to the library and a new entrance sign. Upon Board
approval, the contractor will draw up a contract that will be
reviewed by Attorney J. Richard Robinson. After the Board approves
the contract, the contractor is able to begin construction.
Trustee Ketchum questioned why Moore Trosper, a local company, whose
bid was only $5,000 higher than the lowest bid was not selected.
Trustee Hayhoe stated that he would like to see a local company
given the contract.
Treasurer Ammon stated that Delhi Township does not have a policy
stating that credit would be given to local companies.
Trustee Krepps stated that he would also like to see a local company
be awarded this bid.
Twp. Mgr. Elsinga requested to state his point of view, stating that
Delhi Township does not often contract with local companies. The
Townships purchasing is on behalf of the citizens at large. Thus,
it is his opinion, if all things are equal, the lowest qualified
bidder should be selected which is in the best interest of the
marketplace and the citizens of Delhi Township.
Trustee Ketchum stated that Moore Trosper is a local company with a
good reputation and for less than a 2% difference, he feels that the
Board should award this bid to Moore Trosper.
David Laux, owner of Lauxs Construction, stated that some recent
projects completed by his company include the State of Michigan,
Hall of Justice renovations; City of Brighton; State of Michigan,
Department of Transportation Maintenance Facility and Oneida
Township Hall. Mr. Laux stated that he believed that the Request for
Proposal (RFP) stated that the lowest qualified bidder would be
awarded the bid. Ms. Vander Ploeg retrieved the RFP, which stated in
the instructions to the bidders that the owner reserves the right to
reject or accept any and all bids or to enter into negotiations with
any bidder.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Hope
Nays: Goodrich, Hayhoe, Ketchum, Krepps, Sweet
MOTION DEFEATED
KETCHUM MOVED TO AWARD THE BID FOR THE COMMUNITY SERVICES CENTER (CSC) REMODEL PROJECT TO MOORE TROSPER IN THE AMOUNT OF $265,000.
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
Nays: Ammon
MOTION CARRIED
REPORTS
SUPERVISOR
INVITE TO HONOR FORMER MAYOR TONY BENAVIDES
Supervisor Goodrich stated that he received an invitation for a
Thank You Reception for Tony Benavides on January 24, 2006 from
5:00-7:00 p.m. All are invited.
REGIONAL COOPERATION TASK FORCE UPDATE
Supervisor Goodrich stated that the report for the Regional
Cooperation Task Force recommendations has been completed
(ATTACHMENT XXI).
INVITATION TO EMERGENCY MANAGEMENT PROGRAM
Supervisor Goodrich stated that he has received an invitation to an
Emergency Management Program conducted by the Ingham County
Sheriffs Office on February 1, 2006. Fire Chief Royston and
Supervisor Goodrich will attend this program.
TRUSTEES
TRUSTEE SWEET
SEARCH FOR ACCOUNTANT
Trustee Sweet questioned how the search for an Accountant was going.
Twp. Mgr. Elsinga stated that applicants would be reviewed this
week.
TOWNSHIP MANAGER
HOLT/GUNN/ONONDAGA ROAD SANITARY SEWER
Twp. Mgr. Elsinga stated that progress is being made on the design
of the Holt/Gunn/Onondaga Road Pump Station. As was reported at the
January 3, 2006 Board meeting, an interested developer for this
project had let his options expire of approximately a half dozen
parcels in this area. Recently, another developer approached Twp.
Mgr. Elsinga who is interested in the project.
ADJOURNMENT
Meeting adjourned at 9:36 p.m.
FYI
1. Letter dated December 29, 2005 from Leslie A. Brogan, Comcast
Cable Company re: changes being made to the channel lineup.