DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY JANUARY 3, 2006
The Delhi Charter Township Board of Trustees met in
a regular meeting on Tuesday, January 3, 2006 in the Multipurpose
Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 7:37
p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps,
Roy Sweet
Others Present:
John Elsinga, Twp. Mgr.
Sandra Diorka, POTW Superintendent
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Sec’y./Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
SET/ADJUST AGENDA
HOPE MOVED TO REMOVE AGENDA ITEMS NO. 4 AND 5.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
NEW BUSINESS
PROPOSED TOWNSHIP ORDINANCE NO. 112 – WASTEWATER COLLECTION
AND TREATMENT, SECOND CONSIDERATION
The Board reviewed a memorandum dated December 15, 2005 from Twp.
Mgr. Elsinga (ATTACHMENT I).
SWEET MOVED UPON SECOND CONSIDERATION, TO ADOPT TOWNSHIP ORDINANCE NO. 112 – WASTEWATER COLLECTION AND TREATMENT.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN
DELHI CHARTER TOWNSHIP AND WOLVERINE ENGINEERS & SURVEYORS, INC. –
SECTION 25 SANITARY SEWER INTERCEPTOR
The Board reviewed a memorandum dated December 28, 2005 from Twp.
Mgr. Elsinga (ATTACHMENT II).
HAYHOE MOVED TO APPROVE AMENDMENT NO. 1 TO THE AGREEMENT FOR ENGINEERING SERVICES BETWEEN DELHI CHARTER TOWNSHIP AND WOLVERINE ENGINEERS & SURVEYORS, INC. FOR THE SECTION 25 SANITARY SEWER INTERCEPTOR IN THE AMOUNT OF $4,000.
Supervisor Goodrich stated that the reason this was
coming before the Board for approval was because it was more than
10% of the Engineering Agreement. The new route of the sanitary
sewer is from a 12-inch section of the South Cedar Interceptor sewer
along Cedar Street and westerly and south to Harper Road.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
PROPOSAL FOR TECHNICAL SUPPORT PROGRAM FOR THE PUBLICLY OWNED
TREATMENT WORKS (POTW) – SIEMENS BUILDING TECHNOLOGIES, INC.
The Board reviewed a memorandum dated December 28, 2005 from Twp.
Mgr. Elsinga (ATTACHMENT III).
AMMON MOVED TO APPROVE THE RENEWAL WITH SIEMENS BUILDING TECHNOLOGIES, INC. FOR THE HEATING VENTILATION AND AIR CONDITIONING TECHNICAL SUPPORT PROGRAM FOR A FIVE (5) YEAR TERM BEGINNING FEBRUARY 1, 2006 IN THE AMOUNT OF $18,448 THE FIRST YEAR, $19,000 THE SECOND YEAR AND $19,500 FOR THE THIRD, FOURTH AND FIFTH YEAR.
Sandra Diorka, POTW Superintendent, stated that in
1999, Siemens was contracted to redesign and install the HVAC system
for the laboratory building. Ms. Diorka stated that the system is
very sophisticated in the fact that the lab area must be kept at a
negative pressure, there are different zones, a room is used for
weighing items, there is an office area and a commons area. Since
Siemens designed and installed the system, it was felt that they
should maintain the system. The Township has had a contract with
Siemens since 1999. The Administration Building and all of the
boiler certifications and maintenance have been added to the Siemens
contract. This five-year contract reflects a 3% increase for the
first two years and years three, four and five remain the same.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 05-793 – 4300 BLOCK OF
WILLOUGHBY ROAD – TAX PARCEL NUMBERS 33-25-05-11-376-011
AND 33-25-05-11-354-011 – WOODED VALLEY LLC – RM, MULTIPLE FAMILY
RESIDENTIAL, TO R-1D, ONE AND TWO FAMILY HIGH DENSITY
RESIDENTIAL, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated December 27, 2005 from the
Delhi Charter Township Planning Commission (ATTACHMENT IV).
AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-793, 4300 BLOCK OF WILLOUGHBY ROAD, TAX PARCEL NUMBERS 33-25-05-11-376-011 AND 33-25-05-11-354-011, WOODED VALLEY LLC, FROM RM, MULTIPLE FAMILY, TO R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE FUTURE LAND USE MAP.
Tracy Miller, Director of Community Development,
stated that this property was previously rezoned from R-1D to RM and
the owner has now requested a second rezoning in order to change the
property back to the original zoning classification of R-1D. At the
time that the developer requested the RM zoning, there was a
development proposal that would have constructed condominium units
on this site. Since that time, the owner, Wooded Valley, LLC has
rethought what they believe the highest and best use for this
property to be. The reason being that the type of development that
is accommodated by R-1D will probably be a better fit into what the
existing development patterns are within that immediate area. It
also provides a nice transition between the existing R-1D to the
immediate west of this site to the RM to the east.
In the past, the practice had intermittently been to wait to forward
a rezoning with the Planned Development (PUD) if one were
forthcoming on a property. In this case, the developer has received
conceptual approval for a PUD on this site. This being the case, it
is generally not a good idea to make it appear as though a rezoning
request is predicated on an individual development. Ms. Miller
stated that she does not feel that there is any reason to wait to
take action on an underlining zoning until the PUD can be presented
to the Board at the same time. Ms. Miller stated that there are
several of these zoning requests that the Planning Commission has
recommended approval on that will be forwarded to the Board in the
next couple of months.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
CONSENT AGENDA
A. Approval of Minutes – Committee of the Whole Meeting of December
20, 2005
B. Approval of Minutes – Regular Meeting of December 20, 2005
C. Approval of Claims – December 20, 2005
(ATTACHMENT V).
D. Approval of Payroll – December 29, 2005
(ATTACHMENT VI).
E. Petition Lansing Board of Water and Light for Water District –
Berry Farms Subdivision, Phase I (ATTACHMENT VII).
F. Utility Agreement for Sanitary Sewer between Delhi Charter
Township and G.K. Partnership – Wyndham Hills (ATTACHMENT VIII).
AMMON MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
REPORTS
SUPERVISOR
DDA BROCHURES
Supervisor Goodrich handed out several brochures to the Board
members. Supervisor Goodrich stated that these are a few brochures
that are given out to residents at the DDA offices.
REGIONAL COOPERATION TASK FORCE
Supervisor Goodrich stated that he and Tracy Miller, Director of
Community Development, attended another Regional Cooperation Task
Force meeting today. The reports that come together from these
meetings are being finalized and will be presented to Lansing Mayor
Bernero. When the report is returned, Supervisor Goodrich will give
copies to each of the Board members.
LAPTOP COMPUTERS FOR PAPER BOARD AGENDAS
Supervisor Goodrich stated that at the end of this meeting the
laptop computers would be distributed to the Board members, John
Elsinga, Township Manager; Tricia Vander Ploeg, Administrative
Secretary/Deputy Supervisor and Amy Finch, Assistant Clerk/Deputy
Clerk.
TREASURER
STATE REVENUE SHARING CHECK
Treasurer Ammon reported that the Treasurer's Office received a
revenue sharing
check from the State of Michigan. The distribution for
constitutional sales tax sharing was $261,320 and the combined
statutory sales tax was $52,919 for a total of $314,239.
PROPERTY TAXES
Treasurer Ammon stated that the Treasurer’s Office has collected a
total of $13,438,000 to date, which is just under half of what is on
the roll to be collected.
TOWNSHIP MANAGER
HOLT/GUNN/ONONDAGA SANITARY SEWER UPDATE
Twp. Mgr. Elsinga stated that the interested developer for this
project has communicated to him that he has let his options expire
of approximately a half dozen parcels in this area. Twp. Mgr.
Elsinga continued, stating that he would recommend continuing with
the design phase of the pumping station at this location. The design
will cost approximately $100,000 and the soil borings will cost
approximately $25,000. Twp. Mgr. Elsinga stated that Community
Development has informed him that there is another interested party
looking at this area. Twp. Mgr. Elsinga stated that before money is
spent building the pump station, there would be discussion with the
Board as to what level of commitment they wanted of the property
owners. Twp. Mgr. Elsinga stated that a property owner has contacted
him relative to consideration of a special assessment district in
this area. It is felt that a special assessment district in this
area could be difficult. However, if a select group of property
owners were interested and their commitment was good, it could be
reviewed by bond counsel and financial consultants before presented
to the Board.
SUPERVISOR cont’d
RED TEAM MEETING
The Board reviewed a memorandum dated December 29, 2005 from The RED
Team Board of Directors (ATTACHMENT IX).
Supervisor Goodrich stated that the Regional Economic Development
(RED) Team has scheduled a round table discussion for February 2,
2006 with the Mayors of East Lansing, Portland, Charlotte, Mason,
Williamston and Eaton Rapids. Following the round table discussion,
Supervisor Goodrich stated that he has been invited to participate
in a panel discussion with area Supervisors. Board members are
encouraged to attend.
DISTRIBUTION OF LAPTOP COMPUTERS
The Board reviewed Township Policy No. 110, Internet and e-mail use
(ATTACHMENT X).
Tricia Vander Ploeg, Administrative Secretary/Deputy Supervisor,
passed out and gave instruction on the use of the laptop computers.
It was stated that the computers should not be left in cars as the
LCD screen will freeze and break. Also, items such as pencils, the
mouse, etc. should be removed before the laptop is closed to prevent
damage to the screen. Agenda packets will be saved on a USB Key. The
USB Keys can be picked up on the Friday before the Board meeting and
returned to Ms. Vander Ploeg after the meeting. As these USB Keys
will be interchanged, it was suggested that no personal information
be saved on them.
ADJOURNMENT
Meeting adjourned at 8:31 p.m.
FYI
1. Letter dated December 28, 2005 from The RED Team Board of
Directors re: February 2, 2006 RED Team Meeting.
2. Letter dated December 13, 2005 from Leslie A. Brogan, Comcast
Cable re: changes being made to channel line up.
3. Letter dated December 6, 2005 from Leslie A. Brogan, Comcast
Cable re: changes being made to channel line up.