The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, November 1, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:37 p.m.


PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps, Roy Sweet

Others Present: John Elsinga, Twp. Mgr.
Lt. Jeff Cook, Delhi Div., Ing. Cty. Sheriff’s Office
Rick Royston, Fire Chief
Tracy Carney-Miller, Dir. of Community Development
James Lenon, POTW Maintenance Supervisor
Terry Powers, Maintenance Supervisor
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Sec’y./Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk


INTRODUCTIONS

Supervisor Goodrich welcomed Roy Sweet to the Board (Trustee Sweet was appointed to the Trustee position on October 20, 2005 to fulfill the term vacated by the resignation of Terri Jenks).

Supervisor Goodrich introduced Fran Wilcox, staff writer for the Community Newspaper.


CERTIFICATE OF RECOGNITION – LARRY WOODARD

Supervisor Goodrich presented Larry Woodard with a Certificate of Recognition for his over thirty-five (35) years of service with Delhi Charter Township, until his retirement on October 31, 2005.


UNFINISHED BUSINESS

AMENDMENT TO TOWNSHIP ORDINANCE NO. 84 – PAYMENT OF WATER CONNECTION FEES ON AN INSTALLMENT BASIS, SECOND CONSIDERATION (PROPOSED TOWNSHIP ORDINANCE NO. 84.5)

The Board reviewed a memorandum dated October 25, 2005 from Twp. Mgr. Elsinga (ATTACHMENT I).

HAYHOE MOVED UPON SECOND CONSIDERATION, TO AMEND TOWNSHIP ORDINANCE NO. 84 TO ALLOW FOR PAYMENT OF WATER CONNECTION FEES ON AN INSTALLMENT BASIS (TOWNSHIP ORDINANCE NO. 84.5).

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED


AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-788 – SECTION 6.9 – SIGNS AND ADVERTISING STRUCTURES, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 39.113)

The Board reviewed a memorandum dated October 13, 2005 from the Delhi Township Planning Commission (ATTACHMENT II).

KETCHUM MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 05-788 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.9, REGARDING SIGNS AND ADVERTISING STRUCTURES, FOR THE PURPOSE OF PROVIDING ADDITIONAL DETAIL REGARDING THE IMPLEMENTATION AND REGULATION OF “BUSINESS EVENT SIGNS”, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 39.113).

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED


AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-789 – SECTION 6.2.4 – FENCES, WALLS AND SCREENS, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 39.114)

The Board reviewed a memorandum dated October 13, 2005 from the Delhi Township Planning Commission (ATTACHMENT III).

AMMON MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 05-789 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.2.4, REGARDING FENCES, WALLS AND SCREENS, FOR THE PURPOSE OF PROVIDING ADDITIONAL DETAIL REGARDING THE IMPLEMENTATION AND REGULATION OF “FENCES, WALLS AND SCREENS” WITHIN RESIDENTIAL ZONING DISTRICTS OR ON PROPERTY UTILIZED FOR RESIDENTIAL PURPOSES, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 39.114).

Trustee Ketchum questioned if the requirement for building permits is listed in this ordinance. Supervisor Goodrich answered in the affirmative. Clerk Hope stated that the fees would be established by resolution. Twp. Mgr. Elsinga stated that in Section 2, item d, under Fee Required, it states “A fee shall be established by the Township Board of Trustees and shall be paid to the Community Development Department prior to the issuance of any building permit for fencing”. Twp. Mgr. Elsinga stated that previous discussion was held regarding perimeter fencing only. If the Board wished to make changes to the language in the ordinance, it would need to be presented to the Board again for first consideration. It was decided to defeat the motion at this time to clarify the permit requirements and fees.

A Roll Call Vote was recorded as follows:
Nays: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION DEFEATED


NEW BUSINESS

FY 2006 BUDGET – SET PUBLIC HEARING – GENERAL FUND AND SPECIAL REVENUE FUND

The Board reviewed a memorandum dated October 24, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

SWEET MOVED TO SET A PUBLIC HEARING ON THE PROPOSED TOWNSHIP BUDGETS FOR THE GENERAL FUND AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2006 ON TUESDAY, NOVEMBER 15, 2005 AT 8:00 P.M.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


AMENDMENT NO. 1 TO RESOLUTION NO. 2005-001 – BUSINESS EVENT SIGN PERMIT FEE AND FENCE PERMIT FEE

The Board reviewed memorandums dated October 27, 2005 from Twp. Mgr. Elsinga and October 25, 2005 from Tracy Miller, Dir. of Community Development (ATTACHMENT V).

HOPE MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2005-001 WHICH INCORPORATES INTO THE “FEES FOR COMMUNITY DEVELOPMENT SERVICES” A PERMIT FEE OF $25 FOR BUSINESS EVENT SIGNS AND A PERMIT FEE OF $50 FOR THE CONSTRUCTION AND INSTALLATION OF PERIMETER FENCES.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Sweet
Nay: Krepps
MOTION CARRIED


ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE – CASE NO. 05-790 – 6308 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-006 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 583)

The Board reviewed a memorandum dated October 13, 2005 from the Delhi Township Planning Commission (ATTACHMENT VI).

HAYHOE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-790, 6308 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-006, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN (ZONING ORDINANCE NO. 583).

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED


PETITION FOR CHANGE OF ZONE – CASE NO. 05-791 – 6342 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-002 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 584)

The Board reviewed a memorandum dated October 13, 2005 from the Delhi Township Planning Commission (see ATTACHMENT VI).

KETCHUM MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-791, 6342 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-002, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN (ZONING ORDINANCE NO. 584).

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED


PETITION FOR CHANGE OF ZONE – CASE NO. 05-792 – 6356 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-001 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 585)

The Board reviewed a memorandum dated October 13, 2005 from the Delhi Township Planning Commission (see ATTACHMENT VI).

KREPPS MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-792, 6356 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-001, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN (ZONING ORDINANCE NO. 585).

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED


FINAL PLAT – CENTENNIAL ESTATES, PHASE I

The Board reviewed a memorandum dated October 26, 2005 from Dena Fitzgerald, Sec., Community Development (ATTACHMENT VII).

HAYHOE MOVED TO APPROVE THE FINAL PLAT FROM CENTENNIAL ESTATES SUBDIVISION, PHASE I, A PART OF THE NORTHWEST ¼ OF SECTION 26, T3N, R2W, DELHI TOWNSHIP.

Tracy Miller, Director of Community Development, stated that all of the requirements have been received for final plat approval. Supervisor Goodrich questioned if this development would eventually come off from Harper Road. Jerry Kisil, developer of Centennial Estates, stated that there would be a stub street going out towards Harper Road in a future phase.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED


PRELIMINARY PLAT – CEDAR RIDGE SUBDIVISION NO. 2

The Board reviewed a memorandum dated October 26, 2005 from the Delhi Township Planning Commission (ATTACHMENT VIII).

SWEET MOVED TO APPROVE THE PRELIMINARY PLAT FOR CEDAR RIDGE SUBDIVISION, NO. 2, A PART OF THE SOUTHEAST ¼ OF SECTION 23, T3N, R2W, DELHI TOWNSHIP.

Tracy Miller, Director of Community Development, stated that this plat was originally submitted in 1994 under the name Holbrook Hills. It was re-submitted in 2003. It is now ready for preliminary plat approval.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED


CONSENT AGENDA

A. Approval of Minutes – Committee of the Whole Meeting of October 18, 2005

B. Approval of Minutes – Regular Meeting of October 18, 2005

C. Approval of Minutes – Special Meeting of October 17, 2005

D. Approval of Minutes – Special Meeting of October 20, 2005

E. Approval of Claims – October 25, 2005 (ATTACHMENT IX)

F. Approval of Payroll – October 20, 2005 (ATTACHMENT X)

G. Resolution No. 2005-041 – Streetlight Special Assessment District/Roll – The Gardens, Phase I (ATTACHMENT XI)

H. Resolution No. 2005-042 – Consumers Energy Change in Standard Streetlighting Contract – Request No. 02572963 – The Gardens, Phase I (ATTACHMENT XII)

I. Resolution No. 2005-043 – Streetlight Special Assessment District/Roll – Centennial Estates, Phase I (ATTACHMENT XIII)

J. Resolution No. 2005-044 – Consumers Energy Change in Standard Streetlighting Contract – Request No. 02694351 – Centennial Estates, Phase I (ATTACHMENT XIV)

K. Resolution No. 2005-045 – Support of Amtrak State Funding (ATTACHMENT XV)

L. Acceptance of Sanitary Sewer System – Centennial Estates, Phase I (ATTACHMENT XVI)

M. Acceptance of Sanitary Sewer System – Delhi Stratford Place Apartments (ATTACHMENT XVII)

N. Petition Lansing Board of Water and Light for Water District – Glenmoor Manor No. 6 (ATTACHMENT XVIII)

O. Petition Lansing Board of Water and Light for Water District – Bailey Park of Holt Condominiums (ATTACHMENT XIX)

P. Indemnity Agreement between Delhi Charter Township and the Delhi Charter Township Downtown Development Authority (ATTACHMENT XX)

AMMON MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.

A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED



REPORTS

SUPERVISOR

REMINDER OF JOINT BOARD/PARK COMMISSION MEETING – NOVEMBER 9TH AT 6:30 P.M.

Supervisor Goodrich reminded the Board of the Joint Board of Trustees/Park Commission meeting to be held on November 9, 2005 at 6:30 p.m.


HOLIDAY CLOSING – VETERAN’S DAY

Supervisor Goodrich reminded the Board that the Township offices will be closed on November 11, 2005 in observance of Veteran’s Day.


SKATE PARK UPDATE

Supervisor Goodrich stated that the concrete will be poured for the Skate Park before the end of this year.


TREASURER

3RD QUARTER 2005 INVESTMENT REPORT

Treasurer Ammon gave his 3rd quarter investment report (ATTACHMENT XXI).


STATE OF MICHIGAN REVENUE SHARING

Treasurer Ammon stated that the State of Michigan revenue sharing check was received. The amount was broken down as, $270,800 for constitutional sales tax and $58,374 for combined statutory sales tax.


SUPERVISOR cont.’d

NEW BUSINESS IN DELHI TOWNSHIP

Supervisor Goodrich stated that he reviewed the Business Weekly publication and was pleased to see that there were ten (10) new businesses in Delhi Township. Supervisor Goodrich stated that it is unfortunate that Golden Oaks Furniture (1795 Cedar Street) is closing its business.


TRUSTEES

KETCHUM

CITIZEN SURVEY MEETING

Trustee Ketchum questioned the meeting date of the Citizen Survey results. Supervisor Goodrich stated that he met with Lynn Harvey. Dr. Harvey will review the survey results and will provide possible meeting dates. Supervisor Goodrich stated that he would like to have all Township Boards, Commissions and Committees in attendance at this meeting.


TRUSTEE HAYHOE

LION CLUB PANCAKE BREAKFAST

Trustee Hayhoe reported that the Lions Club Pancake Breakfast would be held Saturday, November 12, 2005 from 7:00 a.m. - 11:00 a.m. at the Holt United Methodist Church.


TOWNSHIP MANAGER

FAY/TOLLAND SANITARY & STORM SEWER PROJECT

Twp. Mgr. Elsinga reported that he is working on leftover bills from the Fay/Tolland Sanitary & Storm Sewer Project. One bill is approximately $150,000 from the Lansing Board of Water and Light relocation and another is for approximately $300,000 for final reconciliation with the Ingham County Drain Commission. These bills will be put through claims within the next couple months.


ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

Meeting adjourned at 8:14 p.m.