DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY OCTOBER 18, 2005
The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, October 18, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:34 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps
Others Present:
John Elsinga, Twp. Mgr.
Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office
Sandra Diorka, POTW Superintendent
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Sec’y./Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
RECOGNITION OF STUDENTS
Supervisor Goodrich recognized several students in the audience from Holt Public Schools.
2004 ANNUAL REPORT – INGHAM COUNTY SHERIFF’S DEPARTMENT – DELHI DIVISION
Lt. Jeff Cook gave the 2004 Ingham County Sheriff’s Department, Delhi Division Annual Report (ATTACHMENT I).
NEW BUSINESS
AMENDMENT TO TOWNSHIP ORDINANCE NO. 84 – PAYMENT OF WATER CONNECTION FEES ON AN INSTALLMENT BASIS, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated September 29, 2005 from Twp. Mgr. Elsinga and Steven Hudson, Assessor (ATTACHMENT II).
AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO AMEND TOWNSHIP ORDINANCE NO. 84 TO ALLOW FOR PAYMENT OF WATER CONNECTION FEES ON AN INSTALLMENT BASIS.
Twp. Mgr. Elsinga stated that this amendment to the existing water ordinance allows residents, whose wells have run dry, the ability to finance water connection to the public water supply.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-788 – SECTION 6.9 – SIGNS AND ADVERTISING STRUCTURES, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated October 13, 2005 from the Delhi Charter Township Planning Commission (ATTACHMENT III).
HAYHOE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-788 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.9, REGARDING SIGNS AND ADVERTISING STRUCTURES, FOR THE PURPOSE OF PROVIDING ADDITIONAL DETAIL REGARDING THE IMPLEMENTATION AND REGULATION OF "BUSINESS EVENT SIGNS", AS RECOMMENDED BY THE PLANNING COMMISSION AS AMENDED.
Supervisor Goodrich stated that discussion was held at the Community of the Whole meeting (October 18, 2005) in addition to additional public meetings with the Sign Ordinance Review Committee regarding this amendment.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
AMENDMENT TO ZONING ORDINANCE NO. 39 – CASE NO. 05-789 – SECTION 6.2.4 – FENCES, WALLS AND SCREENS, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated October 13, 2005 from the Delhi Charter Township Planning Commission (ATTACHMENT IV).
KETCHUM MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO ADOPT CASE NO. 05-789 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.2.4, REGARDING FENCES, WALLS AND SCREENS, FOR THE PURPOSE OF PROVIDING ADDITIONAL DETAIL REGARDING THE IMPLEMENTATION AND REGULATION OF "FENCES, WALLS AND SCREENS" WITHIN RESIDENTIAL ZONING DISTRICTS OR ON PROPERTY UTILIZED FOR RESIDENTIAL PURPOSES, AS RECOMMENDED BY THE PLANNING COMMISSION.
Tracy Miller, Director of Community Development, stated that this amendment modifies the existing ordinance that does not permit an opaque fence greater than 3’ in height or a fence, such as a chain link type fence, greater than 4’ in height, to be located within a secondary front yard. Ms. Miller explained a secondary front yard as a front yard that faces a neighborhood street with the back yard facing a primary county road, stating that the secondary front yard is actually the back yard. This amendment will allow for 6’ high opaque fences, provided they set back 10’ from the property line or road right of way, whichever is nearer, and that there is landscaping installed between the fence and the property line.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hope, Ketchum
Nays: Krepps, Hayhoe
MOTION CARRIED
PURCHASE OF LAPTOP COMPUTERS TO FACILITATE PAPERLESS BOARD AGENDA PACKETS
The Board reviewed a memorandum dated October 14, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).
HOPE MOVED TO APPROVE THE PURCHASE OF TEN (10) DELL LAPTOP COMPUTERS IN THE AMOUNT OF $16,690 TO FACILITATE THE TRANSITION TO PAPERLESS BOARD AGENDA PACKETS.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 05-787 – 4617 McCUE ROAD – TAX PARCEL #33-25-05-30-101-004 AND #33-25-05-30-126-006 – A-1, AGRICULTURAL TO R-1B, ONE FAMILY LOW DENSITY RESIDENTIAL, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 582)
The Board reviewed a memorandum dated September 29, 2005 from the Delhi Charter Township Planning Commission (ATTACHMENT VI).
KREPPS MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-787, 4617 McCUE ROAD, TAX PARCEL NUMBERS 33-25-05-30-101-004 AND 33-25-05-30-126-006, MacKENZIE COMPANY, FROM A-1, AGRICULTURAL, TO R-1B, ONE FAMILY LOW DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN (ZONING ORDINANCE NO. 582).
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 05-790 – 6308 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-006 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated October 13, 2005 from the Delhi Charter Township Planning Commission (ATTACHMENT VII).
HAYHOE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-790, 6308 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-006, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL, TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN.
Tracy Miller, Director of Community Development, stated that cases (05-790, 05-791 and 05-792) are properties located on the north side of Bishop Road to the west of M-99. These are in an area that the Future Land Use Plan, within the Master Plan, has designated as commercial, specifically C-3, Highway Service. Ms. Miller stated that there are a few other properties in close proximity that have been recently zoned to C-3. Ms. Miller stated that this is an area that will continue to transition. Trustee Ketchum stated that some of the public concerns at the October 10, 2005 Planning Commission meeting were that of traffic control. Ms. Miller stated that there was discussion regarding traffic. Data was obtained from the Ingham County Road Commission (ICRC), which showed the number and types of accidents in the area. Ms. Miller stated that neither the ICRC nor the Michigan Department of Transportation (MDOT) would act based on anticipated development. As the development of this area occurs and with increased road usage, they will look at the merits of upgrades to the road facilities. Ms. Miller stated that the applicant expressed their willingness to participate with the Township with any activity it may have to help elicit this type of investigation by the agencies.
Attorney Eric L. Walter, 7521 Westshire Dr., Suite 100, Lansing, representative of Bishop Development Company, was present. Mr. Walter stated that the applicant is also concerned about the road and stated that he would work with MDOT as these parcels are developed. Attorney Walter stated that possibly a drive through restaurant would be locating in this area. Supervisor Goodrich asked about a "big box" store locating here. Attorney Walter answered in the negative. Trustee Hayhoe asked if more than one restaurant would locate here. Attorney Walter stated that he was uncertain at this time, stating that it could be a potential strip area, but something that would be consistent to what Delhi Township would appreciate.
Twp. Mgr. Elsinga questioned if the applicant owned any property within the intersection. Attorney Walter answered in the negative, stating that there is a potential that the applicant may purchase a portion of the property owned by the Capitol City Church of God, 6228 Bishop Rd., Lansing, which would be as close as they would get to the intersection. Twp. Mgr. Elsinga stated that there would be land requirements to make improvements to this intersection, Ms. Miller agreed. Twp. Mgr. Elsinga stated that it would be difficult to facilitate road improvements if the applicant did not own any land or was not contiguous. Twp. Mgr. Elsinga stated that the land acquisition could improve the intersection. Attorney Walter agreed with Twp. Mgr. Elsinga.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 05-791 – 6342 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-002 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated October 13, 2005 from the Delhi Charter Township Planning Commission (see ATTACHMENT VII).
AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-791, 6342 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-002, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL, TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 05-792 – 6356 BISHOP ROAD – TAX PARCEL #33-25-05-07-176-001 – A-1, AGRICULTURAL TO C-3, HIGHWAY SERVICE, INTRODUCTION AND FIRST CONSIDERATION
The Board reviewed a memorandum dated October 13, 2005 from the Delhi Charter Township Planning Commission (see ATTACHMENT VII).
KREPPS MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-792, 6356 BISHOP ROAD, TAX PARCEL NUMBER 33-25-05-07-176-001, BISHOP DEVELOPMENT COMPANY, FROM A-1, AGRICULTURAL, TO C-3, HIGHWAY SERVICE, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
CONSENT AGENDA
Approval of Minutes – Budget Workshop Meeting of September 28, 2005
Approval of Minutes – Committee of The Whole Meeting of October 4, 2005
Approval of Minutes – Regular Meeting of October 4, 2005
Approval of Minutes – Special Meeting of October 13, 2005
Approval of Claims – October 11, 2005
(ATTACHMENT VIII)
Approval of Payroll – October 6, 2005
(ATTACHMENT IX)
Year 2006 Holiday Schedule
(ATTACHMENT X)
Year 2006 Township Board Meeting Schedule
(ATTACHMENT XI)
Set Date and Time for Halloween Trick-Or-Treat
(ATTACHMENT XII)
Acceptance of Sanitary Sewer System for Pheasant Hollow Subdivision
(ATTACHMENT XIII)
HAYHOE MOVED TO APPROVE THE CONSENT AGENDA ITEMS AS PRESENTED.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
LATE AGENDA ITEMS
UTILITY AGREEMENT FOR SANITARY SEWER BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES LLC – ASPEN LAKE APARTMENTS, PHASE II
The Board reviewed a memorandum dated October 18, 2005 from Twp. Mgr. Elsinga (ATTACHMENT XIV).
KREPPS MOVED TO APPROVE THE UTILITY AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC FOR THE ORDERLY EXTENSION AND ADMINISTRATION OF PUBLIC SANITARY SEWERS THROUGH THEIR ASPEN LAKES APARTMENTS, PHASE II DEVELOPMENT.
Sandra Diorka, POTW Superintendent, stated that this utility agreement is for sanitary sewer construction for Aspen Lakes Apartments, Phase II. The final build out of this Planned Unit Development will have three (3) phases. Ms. Diorka stated that this is a standard utility agreement with no special circumstances.
Jeff Twomley, 4694 Lambeth Way, Holt, questioned how large Aspen Lakes would be. Ms. Diorka stated that Phase II would go to the east of Phase I and would be equal in size to Phase I. Mr. Twomley asked whether this development would butt up to Calypso Lane. Ms. Diorka answered in the negative stating that a separate development would be going in behind those houses.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
REPORTS
SUPERVISOR
REPORT OF MICHIGAN ASSOCIATION OF TOWNSHIP SUPERVISORS (MATS) CONFERENCE
The Board reviewed a document titled "Issues Related to Mobile Home Tax Reform" (ATTACHMENT XV).
Supervisor Goodrich stated that he attended the Michigan Association of Township Supervisors conference and one of the topics discussed was taxation on mobile homes and why this was not such a simple process.
REVENUE FROM CITATIONS
Supervisor Goodrich stated that the Township is not currently collecting revenue from citations. Township Attorney J. Richard Robinson is looking at the possibility of collecting this revenue, which could create approximately $50,000 - $100,000 in revenue for the Township. Supervisor Goodrich stated that an ordinance would have to be adopted to approve this action. Trustee Ketchum questioned if this would hurt the Sheriff’s Department, which could ultimately cause an increase to the Sheriff’s Department Agreement for Law Enforcement with the Township. Supervisor Goodrich answered in the negative.
PURCHASE OF FUTURE COMMUNITY CENTER
Supervisor Goodrich stated that the Holt Public School Board, on Monday, October 10, 2005, agreed to the Township’s purchase agreement for the purchase of the Administrative Building located at 4610 Spahr Ave., Holt. Supervisor Goodrich stated that this building would become a community center for the Township. Supervisor Goodrich stated that he was approached by a senior resident wishing to have the new community center incorporate the Sam Corey name. Supervisor Goodrich recommended to this resident to circulate a petition to present to the Township Board.
UPDATE ON PARK COMMISSION MEETING
Supervisor Goodrich stated that he attended the October 12, 2005 Park Commission meeting in regards to the swimming at Valhalla Park. The Commissioners decided to extend the swimming program at Valhalla Park for at least one year. Phillip Knapman, a resident of Delhi Township, agreed to head up a committee to put together a plan for improvements to the park.
REMINDER OF JOINT BOARD/PARK COMMISSION MEETING – NOVEMBER 9TH AT 6:30 P.M.
Supervisor Goodrich reminded the Board of the Joint Board of Trustees/Park Commission meeting to be held on November 9, 2005 at 6:30 p.m.
TREASURER
SERVPRO OF LANSING
Treasurer Ammon stated that the Administrative Review Committee received a letter from SERVPRO of Lansing, 1868 Holloway Dr., Holt, in regards to two large sanitary sewer bills they received. The new company, in the process of establishing a lawn, ran their sprinklers over a two-month period, which caused these large bills. Treasurer Ammon stated that their sewer bill went from approximately $200-$230 a month to $1,100 one month and $1,800 the next month. The Administrative Review Committee met and decided to reduce the amount back to the $200-$250 range.
MICHIGAN MUNICIPAL TREASURERS ASSOCIATION CONFERENCE
Treasurer Ammon stated that he attended the Michigan Municipal Treasurers Association State Conference. Discussion was held in regards to customer service, in finding better ways to serve and accommodate the customer. Treasurer Ammon stated that there was also a presentation on how to cut health insurance costs.
CLERK
INGHAM COUNTY CHAPTER MEETING – MICHIGAN TOWNSHIPS ASSOCIATION
The Board reviewed a letter dated October 4, 2005 from the Ingham County Chapter, Michigan Townships Association (ATTACHMENT XVI).
Clerk Hope reminded the Board members of the Ingham County Chapter of the Michigan Townships Association pot luck dinner meeting to be held on October 26, 2005.
TOWNSHIP MANAGER
MONTHLY REPORT – SEPTEMBER 2005
The Board reviewed the September 2005 Township Manager’s report (ATTACHMENT XVII).
Twp. Mgr. Elsinga stated that the budget process went very well. At the next Board meeting (November 1, 2005), the Board will set the Public Hearing for the Fiscal Year 2006 Budget. The Public Hearing will be scheduled for November 15, 2005, at which time the Board will explain the Budget to the public and answer any questions they may have.
ADJOURNMENT
KREPPS MOVED TO ADJOURN THE MEETING.
A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED
Meeting adjourned at 8:52 p.m.