The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, October 4, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Others Present:
ohn Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office
Sandra Diorka, POTW Superintendent
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Sec’y. /Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk



PRESENTATION OF DELHI CHARTER TOWNSHIP MASTER PLAN – DIRECTOR OF COMMUNITY DEVELOPMENT

The Board reviewed the 2002-2020 Comprehensive Development Plan
(ATTACHMENT I).

Tracy Miller, Director of Community Development outlined the recent modifications to the Master Plan. The majority of the text amendments were made to support the changes and modifications of the future land use map. One of the changes was replacing the words Comprehensive Development Plan with Master Plan. Minor amendments were made to the Mission Statement. Ms. Miller stated that there was significant conversation regarding the intent and purpose of the public infrastructure boundary. It was determined that the public infrastructure boundary would remain intact within the document and would be used as a guiding tool to determine where public infrastructure investments would be made. Additionally, the area that was previously referred to as the Future Growth Study Area, which is actually the Cedar Street Corridor, was amended to the Cedar Street Corridor Study Results. Ms. Miller stated that this document would be updated periodically, so the document will be incorporated by reference into the Master Plan.

Ms. Miller reported on the changes made to the Land Use Map. Ms. Miller closed her presentation by listing the amendments of the Future Land Use Map that were necessary in order to bring the Future Land Use Plan into conformance with rezoning that had already occurred.



PUBLIC HEARING – 7:45 P.M.

TRANSFER OF CLUB LIQUOR LICENSE WITH DANCE/ENTERTAINMENT PERMIT – 1111 N. CEDAR STREET – FRATERNAL ORDER OF EAGLES AERIE #3734

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE TRANSFER OF CLUB LIQUOR LICENSE WITH DANCE/ENTERTAINMENT PERMIT – 1111 N. CEDAR STREET – FRATERNAL ORDER OF EAGLES AERIE #3734.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

A representative from the Fraternal Order of Eagles was present for the public hearing. There were no written or verbal comments from the public.

Motion to Close Public Hearing – 7:47 p.m.

HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED



PRESENTATION OF DELHI CHARTER TOWNSHIP MASTER PLAN – DIRECTOR OF COMMUNITY DEVELOPMENT Cont’d.

Mickey Fountain, 4566 Glenberry Dr., Holt questioned how the changes to the Master Plan originated. Ms. Miller stated that the Planning Commission initiated the procedure. The public was invited to attend the meetings and participate in the discussions. A public hearing was held and the public was notified to inform them of the modifications that were being considered. After the public hearing, the Planning Commission took action to approve the modifications. Mr. Fountain asked if the Road Commission is involved in this process. Ms. Miller responded in the affirmative, stating that the Road Commission is supplied with the materials and given an opportunity to give comments and feedback to the Planning Commission.

Ryan Ray, 6295 Pleasant River Dr., Dimondale addressed the Board regarding the amendment to the mission statement of the Master Plan. Mr. Ray questioned the use of the open space.

Ruth Mayercak, 4531 Glenberry Dr., Holt questioned the change of high density to the north west corner of Section 22. Ms. Miller provided Ms. Mayercak with a map to show the six (6) properties that the high density affected.



PUBLIC HEARING – 8:00 P.M.

APPLICATIONS FOR INDUSTRIAL FACILITIES EXEMPTION – MPT LANSING, LLC (FORMERLY KNOWN AS LANSING RSM ASSEMBLY, LLC), STEALTH MEDICAL TECHNOLOGIES, LLC AND QUANTUM GRAPHIX, LLC

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE APPLICATIONS FOR INDUSTRIAL FACILITIES EXEMPTION – MPT LANSING, LLC, (FORMERLY KNOWN AS LANSING RSM ASSEMBLY, LLC), STEALTH MEDICAL TECHNOLOGIES, LLC AND QUANTUM GRAPHIX, LLC

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

MPT Lansing, LLC
Supervisor Goodrich stated that MPT Lansing, LLC manufactures interiors for General Motors. Tracy Miller, Director of Community Development stated that MPT Lansing, LLC is a manufacturing company and is planning on investing approximately $8,700,000 in new real and personal property. The company is locating at 3140 Spanish Oak Drive, Lansing, which is a building owned by Dart Development. The company will employ approximately 85 people at this facility. Mr. Pat Armistead, Administration Manager for MPT Lansing, LLC and Ms. Marsha Zimmerman, Property Representative for Dart Development were present. Mr. Armistead stated that MPT Lansing anticipates their first deliveries of equipment and machinery in January 2006. Supervisor Goodrich stated that he would like to see as many Delhi Charter Township residents as possible hired at this company. Mr. Armistead commented that approximately 7-15 people will be transferred to this location and approximately 60-85 more employees will be hired over the course of 2006 allowing for a three shift operation by the first quarter of 2007.

Stealth Medical Technologies, LLC
Ms. Miller stated that Stealth Medical Technologies is an existing Delhi Charter Township business located at 1489 Cedar Street, Holt. The facility is engaged in a large-scale expansion. This tax abatement application is for personal property that will be acquired within the next several months totaling approximately $1,200,000. Ms. Miller stated that she anticipates Stealth will be applying for the real property investment portion of the tax abatement also. As a result of this new investment, approximately 25 new employees will be hired. Ms. Miller stated that the majority of the investments would occur before the end of 2006. Mike Miller, President/CEO of Stealth Medical Technologies, stated that Stealth is a division of Orchid Orthopedic Solutions, LLC. This company provides mainly medical devices; such as hip, shoulder and knee implants. Unique Instruments, a company located in Bridgeport, MI, and two companies in Southfield, MI, Bio-Coat and Bio-Vac, were purchased by Orchid Orthopedic, LLC. They collectively employ approximately 600 employees in Michigan. Mr. Miller stated that they also have facilities in Cincinnati, Tennessee and Mississippi.

Quantum Graphix, LLC
Ms. Miller stated that Quantum Graphix, LLC is locating at 1778 Holloway Drive, Holt. They are investing approximately $770,000 in improvements to their property, including new machinery and equipment. Ms. Miller stated that this is a high tech company, which will produce electronic paper. Dr. William Ray, Quantum Graphix, LLC stated that he currently employees 13 scientist/engineering type people. The facility will be a combination laboratory and prototype-manufacturing facility that will manufacture a product called Q Paper, which is a type of active emissions display. Eventually it will be used for the Motorola screens and most of the display pieces. Dr. Ray stated that he anticipates a 200,000 square foot facility and an employment combination of engineering and production staff in excess of 150 employees. Dr. Ray stated if technology works out right, they will manufacture paper televisions.

There were no written or verbal comments from the public.

Motion to Close Public Hearing - 8:25 p.m.

HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

NEW BUSINESS

PROPOSAL FOR ENGINEERING SERVICES – ONONDAGA/GUNN ROAD PUMP STATION AND DISCHARGE FORCE MAIN – CAPITAL CONSULTANTS DESIGN WORKS A/E

The Board reviewed a memorandum dated September 23, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

AMMON MOVED TO APPROVE THE PROPOSAL FOR ENGINEERING SERVICES FROM CAPITAL CONSULTANTS FOR THE ONONDAGA/GUNN ROAD PUMP STATION STUDY AND DISCHARGE FORCE MAIN IN THE AMOUNT OF $241,000.

Twp. Mgr. Elsinga stated that this is a contract for engineering services from Capital Consultants to proceed with the design of the sewage pump station along Holt Road in the Gunn and Onondaga Roads area. There is currently public water in this area; however, there is a need for sewer. This is the first step of installing a pump station deep enough to serve a relatively large area. Twp. Mgr. Elsinga stated that there are development interests in this area. The contract would enable the engineering design to begin to draw the design of this pump station. The total estimated cost of the pump station and force main is $1,700,000.

Trustee Ketchum questioned a portion of the proposal that referred to wetland subconsultants, stating that this service is not listed in the bid price. Scott DeVries, P.E., Project Manager, Capital Consultants stated that this service is included in the base engineering fee. Trustee Ketchum also questioned the “additional services” sections of the Standard Contract stating that in prior contracts the breakdown of cost per hour was supplied. Mr. DeVries stated that he did not have the standard sheet that shows the different classifications with him however he could supply that. Lastly, Trustee Ketchum questioned the use of on-sight inspectors to make sure that the construction is done according to the Township’s standards. Mr. DeVries explained the inspection process, stating that the contractor would be responsible.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED


PURCHASE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND THE DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY (DDA) FOR PROPERTY LOCATED AT 4111 HOLT ROAD

The Board reviewed a memorandum dated September 21, 2005 from Twp. Mgr. Elsinga (ATTACHMENT III).

KETCHUM MOVED TO APPROVE THE PURCHASE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND THE DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY FOR THE PURCHASE OF PROPERTY LOCATED AT 4111 HOLT ROAD (SAM COREY SENIOR CENTER) CONTINGENT UPON SATISFACTORY CONCLUSION OF THE TOWNSHIP’S NEGOTIATION TO PURCHASE PROPERTY FROM THE HOLT PUBLIC SCHOOLS TO RE-ESTABLISH A SENIOR CENTER WITHIN A PROPOSED COMMUNITY CENTER.

Supervisor Goodrich stated that the Delhi Downtown Development Authority (DDA) has offered to purchase the Sam Corey Senior Center from the Township contingent upon the Townships purchase of the old Holt Public Schools Administrative Building located on Spahr Ave. (4610 Spahr Ave.) This building (the Administrative Building) would then be turned into a Community Center.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED


DISPOSAL OF FIXED ASSETS - VEHICLES

The Board reviewed a memorandum dated September 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

KETCHUM MOVED TO DISPOSE OF THE 1991 FORD AMBULANCE (VIN #1FDKE30M7MHB27328) AND THE 1986 DODGE PICKUP (VIN #1B7KD36W3FS588046) TO THE HIGHEST BIDDER AT THE TOWNSHIP AUCTION ON OCTOBER 10, 2005.

Supervisor Goodrich stated that these vehicles would be placed in the Township Auction to be held on October 10, 2005.

(Note: the 1986 Dodge Pickup is actually a 1985 Dodge Pickup).

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
MOTION CARRIED
 

ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE – CASE NO. 05-787 – 4617 McCUE ROAD – TAX PARCEL #33-25-05-30-101-004 AND 33-25-05-30-126-006 – A-1, AGRICULTURAL AND R-1B, ONE FAMILY LOW DENSITY RESIDENTIAL, INTRODUCTION AND FIRST CONSIDERATION

The Board reviewed a memorandum dated September 29, 2005 from the Planning Commission (ATTACHMENT V).

AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-787, 4617 McCUE ROAD, TAX PARCEL NUMBERS 33-25-05-30-101-004 AND 33-25-05-30-126-006, MacKENZIE COMPANY, FROM A-1, AGRICULTURAL, TO R-1B, ONE FAMILY LOW DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE MASTER PLAN.

Tracy Miller, Director of Community Development gave an overview of this case.

Ron Clark, E.T. MacKenzie Company, is the developer of the proposed project requesting the Change of Zone. Mr. Clark stated that this parcel is approximately 160 acres, anticipating there will be 105-110 lots. Mr. Clark stated that he understands that sewer is available and water is currently at Holt and Waverly Roads. Mr. Clark stated that these homes would be priced in the $250,000 to $290,000 range. Trustee Ketchum asked if this development would tie into the road coming out of Timberland Estates. Mr. Clark answered in the affirmative. Trustee Ketchum also questioned if the wetlands that are located on this property are regulated. Ms. Miller stated that she was not sure at this point, stating that this step is for the zoning only and is not development specific.

Ryan Ray, 6245 Pleasant River Dr., Dimondale spoke in opposition of this Change of Zone. Mr. Ray stated that when the roads are connected, the safety of their neighborhood would be threatened. Some other concerns Mr. Ray had pertained to the environment, capability of the lift station and the extra traffic on McCue Road as a result of the development.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
MOTION CARRIED


PRELIMINARY FINAL PLAT – BERRY FARMS SUBDIVISION

The Board reviewed a memorandum dated September 30, 2005 from the Planning Commission (ATTACHMENT VI).

AMMON MOVED TO APPROVE THE PRELIMINARY PLAT FOR BERRY FARMS SUBDIVISION, A PART OF THE SOUTHEAST ¼ OF SECTION 22 AND PART OF THE NORTHEAST ¼ OF SECTION 27, T3N, R2W, DELHI TOWNSHIP WITH THE FOLLOWING CONDITIONS:

1. DURING THE CONSTRUCTION OF PHASE I THE DEVELOPER SHALL CONSTRUCT A HAUL ROAD FROM DAVLIND DRIVE TO THIMBLEBERRY LANE RUNNING BETWEEN LOTS 54 AND 55 OF THE PLAT.
2. THE 30th BUILDING PERMIT SHALL NOT BE ISSUED UNTIL A HAUL ROAD IS COMPLETE. BEGINNING WITH THE 31st BUILDING PERMIT, ALL CONSTRUCTION TRAFFIC SHALL USE THE HAUL ROAD OR THE PERMANENT COUNTY ROAD ONCE IT’S CONSTRUCTED.
3. THE HAUL ROAD SHALL BE CONVERTED TO A PERMANENT COUNTY ROAD BEFORE ISSUANCE OF THE 70th BUILDING PERMIT.

Ms. Miller stated that this development, Berry Farms Subdivision, is approximately 67.3 acres and is currently zoned R-1C, which permits a little under three (3) units per acre. There are 157 lots currently being proposed with a total of seven (7) phases. This is the preliminary plat stage, which if granted, permits the developer to begin infrastructure improvements in addition to the construction of the haul road in anticipation of construction of homes after the final plat of each phase is approved. Ms. Miller stated that at the September 26, 2005 Planning Commission meeting there was public comment regarding the 1999 approved number of lots included in phase one (1) versus how many lots are included now in 2005. In 1999, this development was forwarded to the Board, but the developer encountered problems with the Department of Environmental Quality (DEQ) in regards to the flood plain. DEQ has since reviewed the project and they have reached an agreement. Now the development is ready to go forward, however because of the time that had elapsed, the process had to be started over. Ms. Miller stated that the recommended motion was an attempt by the Planning Commission to be consistent with the number of homes that were anticipated to be constructed prior to the haul road being in place, therefore having to use Glenberry for construction traffic. The number in the original 1999 plan was for twenty lots however; it was originally worded as the first phase. So, when the recommendation came forward, the first phase of the 2005 phase has 30 lots in it.

Clerk Hope stated that he remembered when this item came before the Board in 1999. The stipulations were added to the recommended motion because of the residents that came before the Board in 1999. Clerk Hope stated that normally if you were to move into one of the first built homes in a new subdivision you could expect more building to occur, but when you have lived in a subdivision for ten years you would expect the construction to be complete. Clerk Hope stated that the residents he has spoken to voiced their concern regarding the construction traffic these extra houses could cause. Because of this, Clerk Hope offered the following amendment to condition two (2) of the motion:

Amended Motion

HOPE MOVED TO AMEND THE MOTION TO MAKE THE SECOND CONDITION READ:

2. THE 21st BUILDING PERMIT SHALL NOT BE ISSUED UNTIL A HAUL ROAD IS COMPLETE. BEGINNING WITH THE 21st BUILDING PERMIT, ALL CONSTRUCTION TRAFFIC SHALL USE THE HAUL ROAD OR THE PERMANENT COUNTY ROAD ONCE IT IS CONSTRUCTED.

Trustee Hayhoe stated that he attended the September 26, 2005 Planning Commission meeting and he felt that the residents accept the construction of the subdivision, but were dissatisfied with the delay of the construction of the haul road. Trustee Hayhoe stated that he supports the amended motion to condition two (2) offered by Clerk Hope.

Ruth Mayercak, 4531 Glenberry Dr., Holt commented that at the September 7, 1999 Board meeting it was approved that both Glenberry and Davlind Drives would be used prior to the haul road being built. Ms. Mayercak spoke in opposition to the number of building permits issued before a haul road is required, instead requesting a time limit be placed on the amount of time the construction traffic could use Glenberry Drive as opposed to the number of homes built. Ms. Mayercak stated that Richard Berry, Berry Construction, informed her when she purchased her house that Davlind Drive would be the main entry to the subdivision to the west, not Glenberry. Ms. Mayercak stated that according to the 1999 Board of Trustee Minutes (September 7, 1999) Doncaster was always designed to continue, as part of Phase I of Berry Farms Subdivision. Ms. Mayercak requested that the Board uphold the decision made at the September 7, 1999 Board meeting or send it back to the Planning Commission for further consideration.

Mickey Fountain, 4566 Glenberry Dr., Holt stated that in 1999 he attendED the Board meeting and did not object to the rezoning or building in this area. Mr. Fountain requested that the haul road be constructed before the 21st building permit is issued. Mr. Fountain stated that the road (Glenberry Drive) is deteriorated primarily due to the construction on Doncaster and he is concerned with the condition of the road with the new construction.

Dean Fischer, 4624 Glenberry Dr., Holt spoke in opposition to the approval of the preliminary final plat of Berry Farms.

Sandy Montgomery, 4617 Glenberry Dr., Holt, spoke in opposition to the haul road and extra traffic that she feels will be generated by the approval of this subdivision.

John Brauer 4558 Glenberry Dr., Holt, questioned why Doncaster could not be used as a second access during the preliminary phase of this construction.

Due to concerns of several of the residents regarding wetlands, Ms. Miller stated that these are not regulated wetlands. The wetlands are on the top of where the drainage ditch was drudged. The soils were piled along the edge to create the lip of the ditch and the reason these were designated as wetlands are because of the vegetation that is growing. Ms. Miller stated that through investigation by the Township, there is an easement on a piece of property that butts up to Doncaster, however, it appears that the Ingham County Road Commission will not permit the connection of Doncaster to this development at this time.

Richard Berry, Berry Construction was present and spoke to the Board regarding the various concerns of the residents. Supervisor Goodrich stated that the residents are not against the subdivision being built, but rather when the haul road would be constructed.

Mr. Fountain stated that the plat did not show the haul road extending to Aurelius Road and questioned if there was a wetland issue on that property. Ms. Miller responded in the negative further stating that by state law, property that is not officially part of a plat (such as the extension of the haul road) can not be included on the plat map.

Trustee Ketchum suggested revisiting this item at the next (October 18, 2005) Board meeting.

Roll Call Vote on the Amended Motion
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
MOTION CARRIED

Roll Call Vote on the Main Motion
A Roll Call Vote was recorded as follows:
Ayes: Hope, Krepps, Ammon, Goodrich, Hayhoe
Nay: Ketchum
MOTION CARRIED

Amended Motion now reads

AMMON MOVED TO APPROVE THE PRELIMINARY PLAT FOR BERRY FARMS SUBDIVISION, A PART OF THE SOUTHEAST ¼ OF SECTION 22 AND PART OF THE NORTHEAST ¼ OF SECTION 27, T3N, R2W, DELHI TOWNSHIP WITH THE FOLLOWING CONDITIONS:

1. DURING THE CONSTRUCTION OF PHASE I THE DEVELOPER SHALL CONSTRUCT A HAUL ROAD FROM DAVLIND DRIVE TO THIMBLEBERRY LANE RUNNING BETWEEN LOTS 54 AND 55 OF THE PLAT.
2. THE 21st BUILDING PERMIT SHALL NOT BE ISSUED UNTIL A HAUL ROAD IS COMPLETE. BEGINNING WITH THE 21st BUILDING PERMIT, ALL CONSTRUCTION TRAFFIC SHALL USE THE HAUL ROAD OR THE PERMANENT COUNTY ROAD ONCE IT IS CONSTRUCTED.
3. THE HAUL ROAD SHALL BE CONVERTED TO A PERMANENT COUNTY ROAD BEFORE ISSUANCE OF THE 70th BUILDING PERMIT.

CONSENT AGENDA

A. Approval of Minutes – Committee of the Whole Meeting of September 20, 2005

B. Approval of Minutes – Regular Meeting of September 20, 2005

C. Approval of Minutes – Budget Workshop Meeting of September 14, 2005

D. Approval of Minutes – Budget Workshop Meeting of September 21, 2005

E. Approval of Claims – September 27, 2005
(ATTACHMENT VII).

F. Approval of Payroll – September 22, 2005
(ATTACHMENT VIII).

G. Agreement between Delhi Township and the County of Ingham for Assignment of Items Purchased with State of Michigan 2004 Homeland Security Grant Program Funds
(ATTACHMENT IX).

H. Supplemental Water Agreement No. 211 – Water Service Agreement between Delhi Township and the Lansing Board of Water and Light – Aspen Estates, Phase 2
(ATTACHMENT X).

I. Supplemental Water Agreement No. 212 – Water Service Agreement between Delhi Township and the Lansing Board of Water and Light – Aspen Centre,
Phase I
(ATTACHMENT XI).

J. Resolution No. 2005-037 – Transfer Location of Club Liquor License with Dance/Entertainment Permit – Fraternal Order of Eagles Aerie #3734
(ATTACHMENT XII).

K. Resolution No. 2005-038 – Application for Industrial Facilities Exemption Certificate – MPT Lansing, LLC (formerly known as Lansing RSM Assembly, LLC)
(ATTACHMENT XIII).

L. Resolution No. 2005-039 – Application for Industrial Facilities Exemption Certificate – Stealth Medical Technologies, LLC
(ATTACHMENT XIV).

M. Resolution No. 2005-040 – Application for Industrial Facilities Exemption Certificate – Quantum Graphix, LLC
(ATTACHMENT XV).

HOPE MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
 

REPORTS

SUPERVISOR

RESCHEDULE JOINT BOARD/PARK COMMISSION MEETING

Supervisor Goodrich stated that the Joint Board/Park Commission meeting that was scheduled for October 12, 2005 will be rescheduled to November 9, 2005 at 6:30 p.m.

MTA ANNUAL CONFERENCE

Supervisor Goodrich stated that the MTA Annual Conference is in Grand Rapids this year. The registration forms will need to be returned to Tricia Vander Ploeg by the end of next week (October 14, 2005) for anyone interested in attending this conference.


TOWNSHIP MANAGER

LAPTOP COMPUTERS FOR PAPERLESS BOARD AGENDA PACKETS

Twp. Mgr. Elsinga stated that Jim Felton, Director of Data Processing priced Dell laptop computers to be used for Board Agenda packets. Laptops with 17” monitors and a four-year warranty will cost approximately $1,700 each. Without warranties, the cost would be approximately $1,300 per unit. Twp. Mgr. Elsinga stated that a proposal would be brought before the Board to be considered for approval at their next meeting (October 18, 2005).


SUPERVISOR Cont’d

DISCUSSION OF TRUSTEE VACANCY PROCEDURE

Supervisor Goodrich stated that currently the Manager’s office has received nine (9) applications for the vacant Trustee position. The deadline for application submittal is Friday, October 7, 2005 at 5:00 p.m. In the past, the interview process consisted of eleven (11) questions. Board members would be given these questions in advance to review and if any member has concerns or questions they are asked to contact Tricia Vander Ploeg. In addition to these eleven (11) questions, any member will be allowed to ask additional questions if they so desire. There was discussion as to how many candidates would be given the opportunity for an interview. It was the consensus of the Board that four (4) candidates would be chosen to interview. Supervisor Goodrich also stated that, if the Board agrees, a list containing the names of all the candidates along with the applications and resumes would be given to each Board member. After reviewing the applications/resumes, each Board member would place a check mark next to four (4) candidates they feel should receive an interview. These sheets will be tallied and the top four (4) candidates would receive an interview. It was the consensus of the Board to follow this procedure. A Special meeting will be held on October 13, 2005 at 6:00 p.m. for discussion and October 17, 2005 at 6:00 p.m. for interviews.



LIMITED COMMENTS

John Drolett, 2386 Anchor Ct., Holt stated that three (3) times this summer his neighborhood has been vandalized. Mr. Drolett asked the Board to do what they could to have the curfew ordinance (Ordinance No. 71.2-71.6) enforced.

Mickey Fountain, 4566 Glenberry Dr., Holt wished to thank the Board for their interest in the concerns of the residents regarding the preliminary final plat approval of Berry Farms.


ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED


Meeting adjourned at 10:00 p.m.