The Delhi Charter Township Board of Trustees met in a regular meeting on Tuesday, September 20, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:35 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Exec. Dir.
Tracy Carney-Miller, Dir. Of Community Development
Mark Jenks, Dir. Of Parks & Recreation
Rick Royston, Fire Chief
Sandra Diorka, POTW Superintendent
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
Sandy Gleason, Records Coordinator


PUBLIC COMMENTS

Phillip Knapman, 3830 Kirkland Ridge Drive spoke about ideas for increased usership of Valhalla Park, including keeping the swim beach open.


SET/ADJUST AGENDA

HOPE MOVED TO ADD AGENDA ITEM NO. 7 – SETTING PUBLIC HEARING FOR TRANSFER OF DANCE AND ENTERTAINMENT PERMIT FOR HOLT/MASON EAGLES AND AGENDA ITEM NO. 8 - ACCEPTANCE OF RESIGNATION OF TRUSTEE TERRI JENKS.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED
 

NEW BUSINESS

RESOLUTION NO. 2005-030 – CERTIFICATION OF DECEMBER 1, 2005 TAX LEVY

The Board reviewed memorandums dated September 12, 2005 from Twp. Mgr. Elsinga and Steven Hudson, Assessor (ATTACHMENT I).

HOPE MOVED TO ADOPT RESOLUTION NO. 2005-030, WHICH CERTIFIES THE DECEMBER 1, 2005 TAX LEVY ON TAXABLE PROPERTY WITHIN DELHI CHARTER TOWNSHIP.

Twp. Mgr. Elsinga stated that if the Township submits this tax rate before October 1, 2005, and complies with the Uniform Budgeting Act, the Township would save considerable dollar value on their millage. He further stated that if the Township doesn’t submit it in time, the Township would be penalized .9706 - applied to each millage rate. That amounts to approximately $90,000 from the General Fund and about $10,000 in the Fire Equipment Fund.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED


RESOLUTION NO. 2005-033 – SET PUBLIC HEARING – APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – LANSING RSM ASSEMBLY, LLC

The Board reviewed a memorandum dated September 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

KETCHUM MOVED TO ADOPT RESOLUTION NO. 2005-033 WHICH SETS A PUBLIC HEARING ON THE APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE BY LANSING RSM ASSEMBLY LLC, FOR OCTOBER 4, 2005 AT 8:00 P.M.

Tracy Miller, Dir. of Community Development, commented on the application for tax abatement received on September 13, 2005 from Lansing RSM Assembly for their new location at 3140 Spanish Oak Drive (Dart Development Building). They are an assembler and a sequencer of automated power train and suspension components for passenger vehicles.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED


RESOLUTION NO. 2005-034 – SET PUBLIC HEARING – APPLICATION FOR INDUSTRIAL DEVELOPMENT DISTRICT – STEALTH MEDICAL TECHNOLOGIES, LLC

The Board reviewed a memorandum dated September 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT III).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-034 WHICH SETS A PUBLIC HEARING ON THE APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE BY STEALTH MEDICAL TECHNOLOGIES, LLC, FOR OCTOBER 4, 2005 AT 8:00 P.M.

Tracy Miller, Dir. of Community Development, commented on the tax abatement application for Stealth Medical Technologies, located at 1489 Cedar Street. This application is only for half of their anticipated improvements, in order to meet the deadline of October 31, 2005 for tax abatements requested for the upcoming tax year.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
Absent: Jenks
MOTION CARRIED


RESOLUTION NO. 2005-036 – SET PUBLIC HEARING – APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION – QUANTUM GRAPHIXS

The Board reviewed a memorandum dated September 20, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

AMMON MOVED TO ADOPT RESOLUTION NO. 2005-036 WHICH SETS A PUBLIC HEARING ON THE APPLICATION FOR INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE BY QUANTUM GRAPHIX, LLC, FOR OCTOBER 4, 2005 AT 8:00 P.M.

Tracy Miller, Dir. of Community Development, commented on the tax abatement application received from Quantum Graphix, LLC, on September 19, 2005 for their new facility located at 1778 Holloway Drive, which is located in the Evergreen Land Enterprises, LLC Building. Quantum Graphix qualifies for tax abatement because they are considered a high tech company under some relatively recent amendments to Act 198. This company is developing a unique process for electronic paper and some specialized software.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED


RESOLUTION NO. 2005-035 – CHARITABLE GAMING LICENSE – CHILD & FAMILY SERVICES CAPITAL AREA

The Board reviewed a memorandum dated September 16, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2005-035 RECOGNIZING CHILD & FAMILY SERVICES CAPITAL AREA AS A NON-PROFIT ORGANIZATION OPERATING IN DELHI CHARTER TOWNSHIP FOR THE PURPOSE OF OBTAINING A CHARITABLE GAMING LICENSE FROM THE STATE OF MICHIGAN BUREAU OF STATE LOTTERY CHARITABLE GAMING DIVISION RELATIVE TO THEIR LAS VEGAS NIGHT TO BE HELD ON OCTOBER 23, 2005.

James Paparella, Exec. Dir. of Child & Family Services, Capital Area, talked about their purpose for wanting to obtain a gaming license for a casino night at Two-Feathers Roadhouse; with the proceeds being donated to their Angel House project in Mason. This project will provide emergency shelter services to abused and neglected children in Ingham County.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED


CONSENT AGENDA

A.     APPROVAL OF MINUTES – COMMITTEE OF THE WHOLE PUBLIC ADMINISTRATION MEETING OF SEPTEMBER 6, 2005

B.     APPROVAL OF MINUTES – REGULAR MEETING OF SEPTEMBER 6, 2005

C.     APPROVAL OF MINUTES – BUDGET WORKSHOP MEETING OF SEPTEMBER 7, 2005

D.     APPROVAL OF CLAIMS – SEPTEMBER 13, 2005
        (ATTACHMENT VI)

E.     APPROVAL OF PAYROLL – SEPTEMBER 18, 2005
        (ATTACHMENT VII)

F.     RESOLUTION NO. 2005-031 – APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
        (ATTACHMENT VIII)

G.     RESOLUTION NO. 2005-032 – DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
        (ATTACHMENT IX)

H.     THE LANSING BOARD OF WATER AND LIGHT FOR WATER DISTRICT – ASPEN CENTRE, PHASE 2 PETITION LANSING         BOARD OF WATER
        (ATTACHMENT X)

KREPPS MOVED TO APPROVE THE CONSENT AGENDA THAT INCLUDES THE APPROVAL OF MINUTES, APPROVAL OF CLAIMS, APPROVAL OF PAYROLL, RESOLUTION 2005-031, RESOLUTION 2005-032 AND A PETITION FOR THE LANSING BOARD OF WATER & LIGHT FOR A WATER DISTRICT.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED
 

LATE AGENDA ITEMS

SET PUBLIC HEARING – FRATERNAL ORDER OF EAGLES AERIE #3734-TRANSFER LOCATION OF 2005 CLUB LICENSED BUSINESS WITH DANCE/ENTERTAINMENT PERMIT

The Board reviewed a memorandum dated September 20, 2005 from Evan Hope, Twp. Clerk (ATTACHMENT XI).

KREPPS MOVED TO SET A PUBLIC HEARING OF THE TRANSFER OF THE DANCE/ENTERTAINMENT PERMIT FROM 2495 N CEDAR STREET (CEDAR PARK SHOPPING PLAZA) SUITE 5A, HOLT, MI TO 1111 N CEDAR STREET, MASON, MI FOR THE FRATERNAL ORDER OF EAGLES AERIE #3734 FOR OCTOBER 4, 2005 FOR 7:45 PM TO PROVIDE OPPORTUNITY TO BE HEARD FOR ANY PERSONS HAVING COMMENTS TO SUCH TRANSFER.

Clerk Hope stated that this public hearing is being set to transfer the Fraternal Order of Eagles liquor license from their temporary location to their permanent facility.

Twp. Mgr. Elsinga stated that it is his understanding that the Eagles still have a temporary occupancy permit and that a final permit cannot be issued until they have final inspections, according to the Township Ordinance. He further stated that the Liquor Control Commission does not recognize any approval with contingencies. He stated that it is very important that the applicant a) receives a public hearing, and b) that they have an occupancy permit erasing any contingencies. These are the two issues, by ordinance, that are required.

Amended Motion

KREPPS MOVED TO SET A PUBLIC HEARING ON THE TRANSFER OF A CLUB LIQUOR LICENSE WITH A DANCE/ENTERTAINMENT PERMIT FROM 2495 N CEDAR STREET (CEDAR PARK SHOPPING PLAZA) SUITE 5A, HOLT, MI TO 1111 N CEDAR STREET, MASON, MI FOR THE FRATERNAL ORDER OF EAGLES AERIE #3734 FOR OCTOBER 4, 2005 FOR 7:45 PM TO PROVIDE OPPORTUNITY TO BE HEARD FOR ANY PERSONS HAVING COMMENTS TO SUCH TRANSFER.

John Brennan, 4565 Don Street, addressed the Board on behalf of the Fraternal Order of Eagles AERIE #3734 regarding the possibility of getting into their new building without the public hearing or the final occupancy permit.

A Roll Call Vote on the Amended Motion was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED

A Roll Call Vote on the Main Motion was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED


RESIGNATION OF TRUSTEE TERRI JENKS

HOPE MOVED TO ACCEPT THE RESIGNATION OF TRUSTEE TERRI JENKS, EFFECTIVE SEPTEMBER 21, 2005.

Supervisor Goodrich commented that a letter was received from Ms. Jenks on Monday, September 19, 2005 asking for the Board to accept her resignation, effective September 21, 2005.

Clerk Hope explained that when a vacancy occurs, the Board has 45 days to fill that vacancy. If the position is not filled by that time, the County Clerk notifies the Governor and a Special Election is called to fill that vacancy. Clerk Hope stated that it is up to the Board as to how they want to fill the vacancy.

It was the consensus of the Board to use an application and interview process to appoint a new Trustee.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED


VACANT POSITION FOR TRUSTEE

AMMON MOVED THAT THE BOARD ADVERTISE FOR APPLICATIONS FOR THE VACANT POSITION OF TRUSTEE TO BE SUBMITTED PRIOR TO 5:00 P.M. ON FRIDAY, OCTOBER 7, 2005.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Hayhoe, Hope, Krepps
Nays: Goodrich, Ketchum
Absent: Jenks
MOTION CARRIED

Applications can be obtained from the Manager’s Office or from the Township Website.
All applications are to be submitted to the Manager’s Office.
 

REPORTS

SUPERVISOR GOODRICH

THE NATIONAL CITIZENS SURVEY

Supervisor Goodrich reported that The National Citizens Surveys have been returned to the Township. Alternatives were discussed as how to proceed with the survey results.
It was the consensus of the Board to have a special meeting to examine survey results.

HOLT MANOR MOBILE HOME PARK INFORMATIONAL MEETING

Supervisor Goodrich gave a brief report on the September 19, 2005 meeting at the Township with Jackson McDaniel, Developer of Delhi Stratford Place and the residents of Holt Manor Mobile Home Park.


TREASURER AMMON

SUMMER 2005 TAX COLLECTION

Treasurer Ammon reported that the Summer 2005 tax collection, without interest, is done. The Township collected 90% of the taxes due.

Treasurer Ammon reported that the Township has selected LaSalle Bank as the Township’s new source for banking. The Township will be moving their Accounts from National City to LaSalle Bank. The reason for moving the accounts is the pricing -
there will be no fees. The Township will sign a three-year contract with the bank.



TOWNSHIP MANAGER

MONTHLY REPORT – AUGUST 2005


The Board received the Township Manager’s August 2005 report (ATTACHMENT XII).


UPDATE ON ONONDAGA/GUNN/HOLT SANITARY SEWER PROJECT
(ATTACHMENT XIII)

The Board reviewed information/maps distributed by Twp. Mgr. Elsinga prior to his presentation regarding this project.

Twp. Mgr. Elsinga stated that the Township received a report from Capital Consultants, in August, regarding the Gunn/Onondaga/Holt Sanitary Sewer District and the costs associated therewith.

The Board asked Twp. Mgr. Elsinga to come back with a contract to begin the process. Twp. Mgr. Elsinga reviewed it with legal council and they suggested that the wetlands be revisited. The review was done with staff, the Assessing Dept., Ms. Miller, and Capital Consultants. They concluded that the Wetland Study was a good study.

Twp. Mgr. Elsinga stated there is already public water in this area.
The Delhi Township Master Plan recommends medium density development in this area.

Twp. Mgr. Elsinga reported that the remaining issue is to address public sewer in the area. A stand-by power pump station is needed with chemical addition. The projected cost of the pump station is 1.73 million, to be located on the corner of Onondaga and Holt Rds.

The Capital Consultants contract will be presented to the Board at the October 4, 2005 Board of Trustees Meeting.



ADJOURNMENT
 

KETCHUM MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting adjourned at 9:25p.m.