The Delhi Charter Township Board met in a regular meeting on Tuesday, September 6, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:35 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Mark Jenks, Dir. of Parks & Recreation
Rick Royston, Fire Chief
Sandra Diorka, POTW Superintendent
Tracy Miller, Dir. of Community Development
Tricia Vander Ploeg, Admin. Sec’y./Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk

MINUTES

MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC SAFETY MEETING – AUGUST 16, 2005

HAYHOE MOVED THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE – PUBLIC SAFETY MEETING OF AUGUST 16, 2005 BE APPROVED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



MINUTES OF REGULAR MEETING - AUGUST 16, 2005

AMMON MOVED THAT THE MINUTES OF THE REGULAR MEETING OF AUGUST 16, 2005 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



MINUTES OF JOINT BOARD / PLANNING COMMISSION MEETING - AUGUST 22, 2005

KETCHUM MOVED THAT THE MINUTES OF THE JOINT BOARD / PLANNING COMMISSION MEETING OF AUGUST 22, 2005 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

CLAIMS

ACCOUNTS PAYABLE – AUGUST 16, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID AUGUST 16, 2005, TOTALING $110,116.50, WHICH INCLUDES A CHECK TO CRAIG’S AUTO BODY, LLC IN THE AMOUNT OF $10,798.98, HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

 Includes the following to be reimbursed from separate bank accounts:

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED


ACCOUNTS PAYABLE – AUGUST 30, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID AUGUST 30, 2005, TOTALING $440,101.17, WHICH INCLUDES A CHECK TO DAVIS CONSTRUCTION IN THE AMOUNT OF $31,236.40 AND TO HBC CONTRACTING IN THE AMOUNT OF $48,401.24, HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

 Includes the following to be reimbursed from separate bank accounts:

 A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED


PAYROLL – AUGUST 25, 2005

HOPE MOVED THAT THE PAYROLL PAID AUGUST 25, 2005 TOTALING $144,942.51 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED

 

PUBLIC COMMENTS

Kari DeRosa, 1366 Eifert Road, Holt – stated she is in the process of organizing a fundraiser to collect clothing and food for the victims of hurricane Katrina.

Supervisor Goodrich stated that Governor Granholm has asked Mayors in communities to assess what resources are available for these survivors.


CERTIFICATE OF RECOGNITION – HOLT HOMETOWN, INC.

Supervisor Goodrich presented a certificate of recognition to Holt Hometown, Inc. for their dedication and hard work in making the Holt Hometown Festival a success. Steven Anderson, Kari DeRosa and Mark Jenks were present to accept the plaque.

Mr. Anderson thanked the Board and the Township for their support.


SKATE PARK DONATION – DELHI TOWNSHIP FIRE DEPARTMENT

Firefighters Jason Buckner and Mike Soltis presented a check in the amount of $300 to the Delhi Township Skate Park. The money was raised during a pancake breakfast held by the Fire Department.

Supervisor Goodrich presented a certificate of appreciation to the Fire Department for their donation.


 

COMMITTEE BUSINESS – PUBLIC ADMINISTRATION

AMENDMENT NO. 2 TO RESOLUTION NO. 2004-081 – FY 2005 PARKS AND RECREATION BUDGET

The Board reviewed a memorandum dated September 2, 2005 from Twp. Mgr. Elsinga (ATTACHMENT I).

KREPPS MOVED TO ADOPT AMENDMENT NO. 2 TO RESOLUTION NO. 2004-081 FOR THE FY 2005 PARKS AND RECREATION BUDGET.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-026 – USE OF A CONSENT AGENDA AT THE DELHI TOWNSHIP BOARD OF TRUSTEES MEETINGS

The Board reviewed a memorandum dated August 31, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2005-026 WHICH ADOPTS THE USE OF A CONSENT AGENDA FOR THE DELHI CHARTER TOWNSHIP BOARD OF TRUSTEES MEETINGS.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED

 

NEW BUSINESS

AMENDMENT NO. 1 TO RESOLUTION NO. 2005-016 – ON-PREMISE CLASS C LIQUOR LICENSE – 2457 N. CEDAR STREET, CHIPS III, INC. (BUFFALO’S SOUTHWEST CAFÉ)

The Board reviewed a memorandum dated August 22, 2005 from Clerk Evan Hope, (ATTACHMENT III).

AMMON MOVED TO APPROVE RESOLUTION NO. 2005-016, AMENDMENT NO. 1 TO INCLUDE RICHARD G. TOSSENDORF, JR. AS STOCK IN CHIPS III, INC. AND TO INCLUDE N. CEDAR IN THE PROPOSED ADDRESS.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps Ammon, Goodrich
Absent: Jenks
MOTION CARRIED



ADVANCED ENGINEERING FEES – LAMOREAUX SUBDIVISION NO. 1 AND 2 WATER DISTRICT

The Board reviewed a memorandum dated August 31, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

KREPPS MOVED TO APPROVE THE EXPENDITURE OF $10,000 TO THE LANSING BOARD OF WATER AND LIGHT FOR THE PREPARATION OF DRAWINGS FOR THE WATER EXTENSION FOR LAMOREAUX SUBDIVISION NO. 1
AND 2.

Clerk Hope stated that he understands a resident in this neighborhood is interested in public water but wondered what the level of support is within the entire neighborhood. Twp. Mgr. Elsinga stated that he would schedule an informational meeting with the residents of this neighborhood. However, without the advanced engineering, it would be difficult for him to supply the residents with a detailed cost estimate for this project. Twp. Mgr. Elsinga stated that the Board of Water & Light gave a preliminary cost of $300,000 but is requesting the advanced engineering funding of $10,000 to prepare the drawings that would give the more detailed cost estimate. Twp. Mgr. Elsinga stated that if the residents are not in agreement with the installation of water at this time, the Township would still have the design, which would continue to be useful in the future.

Clerk Hope stated that as with the road projects, or any projects, people want to know the cost before proceeding with the project.

Trustee Hayhoe asked if the residents would pay for this project whether they hooked up to the water or not. Twp. Mgr. Elsinga stated that a water assessment would be paid over time by all property owners within the special assessment district created to pay for this project. Treasurer Ammon stated that with the addition of public water, new wells could be eliminated.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED

 

PUBLIC HEARING - 8:00 P.M.

RESOLUTION NO. 2005-025 – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

Motion to Open Public Hearing-

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE PROPOSED INDUSTRIAL DEVELOPMENT DISTRICT.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Tracy Miller, Director of Community Development, stated that her office received a request from the property owner, Evergreen Land Enterprises, LLC to establish an industrial development district on this property, which is approximately 11.88 acres in size and is located between Holloway Drive and College Road. This property is primarily zoned industrial and is master planned for industrial. Ms. Miller stated that the owner owns the entire property of which two (2) pieces are currently developed. One (1) of the pieces has a partially occupied building located on it and the other piece has an unoccupied building located on it.

There were no written or verbal comments from the public.

Motion to Close Public Hearing – 8:03 p.m.

HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-029 – SPECIFICATIONS AND STANDARDS FOR PUBLIC SANITARY SEWER CONSTRUCTION

The Board reviewed memorandums dated September 2, 2005 from Twp. Mgr. Elsinga and August 31, 2005 from Sandra Diorka, POTW Superintendent (ATTACHMENT V).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2005-029 WHICH ESTABLISHES BOARD POLICY REGARDING THE SPECIFICATIONS AND STANDARDS FOR PUBLIC SANITARY SEWER CONSTRUCTION WITHIN DELHI CHARTER TOWNSHIP.

Twp. Mgr. Elsinga stated that this resolution will formally adopt the Standards for Public Sanitary Sewer Construction that the Township has used in the past.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED



UTILITY AGREEMENT FOR SANITARY SEWER BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC – ASPEN CENTRE, PHASE 2

The Board reviewed a memorandum dated September 1, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VI).

KREPPS MOVED TO APPROVE THE UTILITY AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC FOR THE ORDERLY EXTENSION AND ADMINISTRATION OF PUBLIC SANITARY SEWERS THROUGH THEIR ASPEN CENTRE, PHASE 2 DEVELOPMENT.

Twp. Mgr. Elsinga stated that Attorney Robinson recommended beginning the process of having utility agreements for sanitary sewers with all development groups. Twp. Mgr. Elsinga stated that this will allow for a clear delineation of responsibility between the developer and the Township as to what is expected of them (the developer) in regards to their deposits, the inspections, the performance bonds and/or any special conditions for oversizing or depth payment.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED



UTILITY AGREEMENT FOR SANITARY SEWER BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC – ASPEN CIRCLE, PHASE 2

The Board reviewed a memorandum dated September 1, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VII).

AMMON MOVED TO APPROVE THE UTILITY AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC FOR THE ORDERLY EXTENSION AND ADMINISTRATION OF PUBLIC SANITARY SEWERS THROUGH THEIR ASPEN CIRCLE, PHASE 2 DEVELOPMENT.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
Absent: Jenks
MOTION CARRIED



UTILITY AGREEMENT FOR SANITARY SEWER BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC – ASPEN GARDENS

The Board reviewed a memorandum dated September 1, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VIII).

HAYHOE MOVED TO APPROVE THE UTILITY AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DTN PROPERTIES, LLC FOR THE ORDERLY EXTENSION AND ADMINISTRATION OF PUBLIC SANITARY SEWERS THROUGH THEIR ASPEN GARDENS DEVELOPMENT.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-027 – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT – EVERGREEN LAND ENTERPRISES, LLC

The Board reviewed a memorandum dated August 31, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IX).

AMMON MOVED TO ADOPT RESOLUTION NO. 2005-027 WHICH ESTABLISHES AN INDUSTRIAL DEVELOPMENT DISTRICT FOR EVERGREEN LAND ENTERPRISES, LLC FOR PROPERTY LOCATED AT HOLLOWAY DRIVE AND COLLEGE ROAD, APPROXIMATELY 11.88 ACRES.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-028 – APPROVAL OF A SPECULATIVE BUILDING FOR AN INDUSTRIAL DEVELOPMENT DISTRICT – EVERGREEN LAND ENTERPRISES, LLC

The Board reviewed a memorandum dated August 31, 2005 from Twp. Mgr. Elsinga (ATTACHMENT X).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-028 WHICH APPROVES A SPECULATIVE BUILDING LOCATED AT 1798 HOLLOWAY DRIVE AS REQUESTED BY EVERGREEN LAND ENTERPRISES, LLC.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED

 

REPORTS

TREASURER AMMON

PROPERTY TAXES

Treasurer Ammon reported that his office is continuing to collect property taxes. Residents have eight (8) more days to pay without penalty or interest.


NEW BANKING SOURCE

Treasurer Ammon reported that they have completed the interviews for Request for Proposal (RFP) for banking services. A decision will be made this week and announced at the next (September 20, 2005) Board meeting.


 

PUBLIC HEARING - 8:15 P.M.

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SMALL CITIES CDBG GRANT APPLICATION

Motion to Open Public Hearing-

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE PROPOSED U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SMALL CITIES CDBG GRANT APPLICATION.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Al McFadyen, DDA Executive Director stated that this public hearing is required because of the source of the funding for the proposed road next to Stealth Engineering. This money emanates from the U.S. Department of Housing and Urban Development (HUD), under the HUD Small Cities Community Development Block Grant Program.

There were no written or verbal comments from the public.

Motion to Close Public Hearing - 8:17 p.m.

AMMON MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED
 

REPORTS Cont’d.

SUPERVISOR GOODRICH

SUE WOOD

Supervisor Goodrich reported that he received a phone call from Sue Wood, 4561 Wilcox Road, whom has a year-round problem with water in the front of her property. Ms. Wood phoned to inquire if the Township could help her with this problem, possibly with the installation of a drain. Ms. Wood thought there was an easement between her house and the house to the west of hers. Supervisor Goodrich reported that he researched this easement and found that it is a sewer easement, with possibly a drain located near the back portion of the easement. Supervisor Goodrich suggested that Ms. Wood contact Paul Pratt at the Drain Commissioner’s office.


DRAGONFLY CAFÉ

Supervisor Goodrich reported that he had received a phone call from Holly Morris, the owner of the Dragonfly Café located at 2546 E. Jolly Road, Lansing. Tracy Miller, Director of Community Development and Supervisor Goodrich met with Ms. Morris at her business to listen to her concerns. Supervisor Goodrich stated that Ms. Morris was unaware that the Delhi Downtown Development Authority could help her with her small business. Supervisor Goodrich stated that Mr. McFadyen, DDA Executive Director, has been in contact with Ms. Morris in regards to signage for her business.


COMMITTEE OF THE WHOLE MEETINGS

Supervisor Goodrich stated that there has been discussion regarding the Committee of the Whole meetings and whether the Committee of the Whole-Public Services meeting, which is held on the second Tuesday of each month, could be eliminated. Supervisor Goodrich stated that the Committee of the Whole meetings could continue to be scheduled at 6:30 p.m. before the regularly scheduled Board meeting. It was suggested that for long agendas, the meeting could be scheduled to begin at 6:00 p.m. Trustee Ketchum stated that when the meeting time is rescheduled for 6:00 p.m., he would appreciate a notice of the change of time. Clerk Hope suggested dropping the titles, Public Services, Public Safety and Public Administration and simply calling the meetings Committee of the Whole meetings. Supervisor Goodrich stated that was his thought also.

HOPE MOVED TO CHANGE THE SCHEDULE OF COMMITTEE OF THE WHOLE MEETINGS TO BE THE FIRST AND THIRD TUESDAY OF EACH MONTH, PRIOR TO THE REGULAR BOARD OF TRUSTEES MEETING AND TO DROP THE TITLE OF THE COMMITTEES, TO BE COMMITTEE OF THE WHOLE, EFFECTIVE IMMEDIATELY, WHICH WOULD ELIMINATE THE SECOND TUESDAY OF THE MONTH COMMITTEE MEETING.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED



TREASURER AMMON Cont’d.

TOWNSHIP CREDIT CARDS

Treasurer Ammon reported that by doing the interviews for RFP for banking services, the Township would have credit cards very soon. Treasurer Ammon state that the use of credit cards will save time and money for the Accounting Department. Trustee Hayhoe questioned whether the bank was located in the Township. Treasurer Ammon responded in the affirmative.


TRUSTEES

TRUSTEE KREPPS

SIDEWALK EXTENSION

Trustee Krepps stated that he recently had a discussion with Twp. Mgr. Elsinga regarding a sidewalk extension on the north side of Holt Road. Trustee Krepps stated that a resident had spoken with him about the sidewalk extension. The resident stated that many of the residents in the Wyndham Hills Condominium development would appreciate a sidewalk from the development to the downtown area.

Clerk Hope stated that there are many areas in the Township with missing sidewalks between the old and new developments.

Twp. Mgr. Elsinga stated that with the deficit budget, the Township has not invested in sidewalks this year and he is not certain that it will next year. Twp. Mgr. Elsinga stated that Community Development could look at grants for the Holt Road Corridor and the Township could work with the DDA, as this area is in the DDA district.


TOWNSHIP MANAGER ELSINGA

SALE OF PROPERTY TO THE DOWNTOWN DEVELOPMENT AUTHORITY

The Board reviewed a memorandum dated September 1, 2005 from Al McFadyen, DDA Executive Director (ATTACHMENT XI).

Twp. Mgr. Elsinga stated that the DDA is considering, through action taken at the August 22, 2005 DDA meeting, purchasing the Sam Corey Senior Center. Attorney Robinson is reviewing a draft purchase agreement between the DDA and Delhi Charter Township. Based on the land use zoning, the appraised value of this property is approximately $300,000. The DDA is willing to purchase this property for the appraised value of $300,000 (if the building is still on the property, the DDA would pay $265.000). After Attorney Robinson has reviewed the purchase agreement, and the DDA has reviewed it, the agreement will come before the Township Board for review.


UPDATE ON STEALTH ENGINEERING NOISE COMPLAINT

The Board reviewed a memorandum dated August 22, 2005 from Tracy Miller, Director of Community Development (ATTACHMENT XII).

Twp. Mgr. Elsinga reported on follow-up to a complaint received from Mr. Gerald Hedin, 1524 Holbrook Dr., Holt at the August 16, 2005 Board meeting during Comments from the Public. Twp. Mgr. Elsinga stated that he reviewed a report from Community Development relative to this situation. Twp. Mgr. Elsinga stated that in his estimation, Township staff and Stealth Engineering have done their best to identify and/or abate any noises that may be coming from that location. Twp. Mgr. Elsinga stated that with the upcoming construction, Stealth Engineering will install landscaping berms to deflect any noises that could be coming from their location. Currently, Stealth instructed its employees to keep the doors of their building closed. Twp. Mgr. Elsinga stated that the complaint is respected; however, Township staff has gone as far as they can with this complaint.

 

ENTER INTO EXECUTIVE SESSION – 8:30 p.m.

HOPE MOVED TO ENTER INTO EXECUTIVE SESSION.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting reconvened at 9:07 p.m.


FYI

1. Letter dated July 28, 2005 from Martha Knorek, Ingham County Health Department, re: the end of Ingham County Rural Recycling.
2. Letter dated August 25, 2005 from John L. Hayhoe, Hayhoe Asphalt Paving, re: assistance his company recently received from the Delhi Twp. Maintenance Dept. and the Ingham County Sheriff’s Office.
3. E-mail dated August 9, 2005 from Lt. Jeffrey Cook, Ingham County Sheriff’s Office, Delhi Division, re: a recent inspection of the Sheriff’s Office by Terry Powers, Maintenance Supervisor.
4. Letter dated August 25, 2005 from Carla Davidson, Dept. of Environmental Quality, re: final program approval request for Delhi Twp. Wastewater Treatment Plant.
5. News Advisory dated August 29, 2005 from Ingham County Road Commission re: Pine Tree Road Bridge Replacement.
6. Letter dated August 12, 2005 from Leslie A. Brogan, Comcast, re: program changes.

 

ADJOURNMENT

HOPE MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting adjourned at 9:10 p.m.