The Delhi Charter Township Board met in a regular meeting on Tuesday, August 16, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, DDA Executive Dir.
Mark Jenks, Dir. of Parks & Recreation
Rick Royston, Fire Chief
Sandra Diorka, POTW Superintendent
Tracy Carney-Miller, Dir. of Community Development
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Sec’y./Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk

MINUTES

MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC ADMINISTRATION MEETING – AUGUST 2, 2005

HAYHOE MOVED TO APPROVE THE PUBLIC ADMINISTRATION MEETING MINUTES OF AUGUST 2, 2005 AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



MINUTES OF REGULAR TOWNSHIP BOARD MEETING – AUGUST 2, 2005

HOPE MOVED THAT THE MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 2, 2005 BE APPROVED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED
 

CLAIMS

ACCOUNTS PAYABLE – AUGUST 2, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID
AUGUST 2, 2005, TOTALING $411,141.96 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED



PAYROLL – AUGUST 11, 2005

HOPE MOVED THAT THE PAYROLL PAID AUGUST 11, 2005, TOTALING $153,808.13 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED



COMMENTS FROM THE PUBLIC

Gerald Hedin, 1524 Holbrook Dr., Holt – spoke about noise he is hearing coming from Stealth Medical Technology.


 

SET/ADJUST THE AGENDA

HOPE MOVED TO ADD AGENDA ITEM NO. 12 – AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DELHI PROFESSIONAL FIREFIGHTERS ASSOCIATION.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



CERTIFICATE OF SUPPORT – L & L FOOD CENTER, HOLT

Supervisor Goodrich, along with Mark Jenks, Dir. of Parks and Recreation, presented Gail Reynolds from L & L Food Center a certificate of support for the contribution of $457.00 made to the Free Style Bike and Skate Park through a fund raiser L & L Food Center recently held.



2004 ANNUAL REPORT – FIRE DEPARTMENT

Fire Chief Royston gave his 2004 Annual Report (ATTACHMENT I).

 

LATE AGENDA ITEM

AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DELHI PROFESSIONAL FIREFIGHTERS ASSOCIATION IAFF LOCAL 4359

The Board reviewed a memorandum dated August 16, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

AMMON MOVED TO APPROVE THE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DELHI PROFESSIONAL FIREFIGHTERS ASSOCIATION IAFF LOCAL 4359, EFFECTIVE JANUARY 1, 2005 TO DECEMBER 31, 2006.

Wendy Thielen, Assistant Twp. Mgr. of Human Resources, reported on the history of the Fire Department, stating that in March of 2003 the Board approved the hiring of twelve (12) full-time firefighter/paramedic positions. In January 2004, the International Association of Fire Fighters filed a petition for the purpose of collective bargaining.

The first meeting for contract negotiations was held on May 20, 2004. After six unsuccessful attempts at negotiations, the Township introduced Interest-Based Bargaining (IBB) in March 2005. With the use of Interest-Based Bargaining, an agreement was reached, with the last meeting held in June 2005. The members of Local 4359 ratified the agreement on August 11, 2005.

The Board members concurred that the outcome will be beneficial to both the Firefighters and the Township.

Jeff Young, Union President, commented that he felt this contract is fair for both parties concerned.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED

 

NEW BUSINESS
 

RESOLUTION NO. 2005-022 – TRANSFER OF LIQUOR LICENSE

The Board reviewed a memorandum dated August 9, 2005 from Clerk Evan Hope (ATTACHMENT III).

HOPE MOVED TO APPROVE RESOLUTION NO. 2005-022 TO TRANSFER OWNERSHIP OF THE CLASS C LIQUOR LICENSE WITH DANCE PERMIT, WHICH IS CURRENTLY IN ESCROW, FROM CAROLE J. SPRAKER, MARK A. COREY AND THE SAID N. COREY ESTATE TO MARK A. COREY AND MICHAEL D. COREY.

Treasurer Ammon commented that he would like to abstain from voting on this motion because the applicants are family members of his.

HOPE MOVED TO LET TREASURER AMMON ABSTAIN DUE TO
A CONFLICT OF INTEREST.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Roll Call Vote on the Main Motion
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Goodrich, Hayhoe, Hope
Abstain: Ammon
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-023 – STREETLIGHT SPECIAL ASSESSMENT DISTRICT/ROLL – GRAND MEADOWS, PHASE I

The Board reviewed a memorandum dated August 10, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2005-023, WHICH CREATES A STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND SPECIAL ASSESSMENT ROLL FOR GRAND MEADOWS, PHASE I.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-024 – CONSUMERS ENERGY CHANGE IN STANDARD STREETLIGHTING CONTRACT – REQUEST NO. 02677715 – GRAND MEADOWS, PHASE I

The Board reviewed a memorandum dated August 10, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

KETCHUM MOVED TO ADOPT RESOLUTION NO. 2005-024, WHICH APPROVES CONSUMERS ENERGY REQUEST NO. 02677715 FOR A CHANGE IN THE STANDARD STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS ENERGY FOR THE INSTALLATION OF NINETEEN (19) STREETLIGHTS FOR GRAND MEADOWS, PHASE I.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
Absent: Jenks
MOTION CARRIED



RESOLUTION NO. 2005-025 – SET PUBLIC HEARING – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

The Board reviewed memorandums dated August 9, 2005 from Twp. Mgr. Elsinga and July 20, 2005 from Tracy Carney-Miller, Dir. of Community Development (ATTACHMENT VI).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-025 WHICH SETS A PUBLIC HEARING FOR SEPTEMBER 6, 2005 AT 8:00 P.M. FOR THE PURPOSE OF RECEIVING COMMENTS ON THE PROPOSED ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR PROPERTY KNOWN AS HOLLOWAY DRIVE AND COLLEGE ROAD.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED



SET PUBLIC HEARING – U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SMALL CITIES CDBG GRANT APPLICATION

The Board reviewed memorandums dated August 10, 2005 from Twp. Mgr. Elsinga and August 8, 2005 from Al McFadyen, DDA Executive Director (ATTACHMENT VII).

AMMON MOVED TO SET A PUBLIC HEARING ON SEPTEMBER 6, 2005 AT 8:15 P.M. TO HEAR COMMENTS ON THE PROPOSED U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT SMALL CITIES CDBG GRANT APPLICATION.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED

ZONING AND DEVELOPMENT
 

PETITION FOR CHANGE OF ZONE – CASE NO. 05-786 – 2002 N. CEDAR STREET – TAX PARCEL #33-25-05-14-382-010 – C-2, GENERAL BUSINESS TO TC, TOWN CENTER, SECOND CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 581)

The Board reviewed the Recommendation of the Planning Commission.

HAYHOE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-786, 2002 N. CEDAR STREET, TAX PARCEL NUMBER 33-25-05-14-382-010, RED CEDAR GROUP, LLC, FROM C-2, GENERAL BUSINESS, TO (TC), TOWN CENTER, AS RECOMMENDED BY THE PLANNING COMMISSION (ZONING ORDINANCE NO. 581).

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED



PRELIMINARY CONDOMINIUM SITE PLAN – WESTRIDGE CONDOMINIUMS

The Board reviewed a memorandum dated August 10, 2005 from Dena Fitzgerald, Sec., Community Development (ATTACHMENT VIII).

AMMON MOVED TO APPROVE THE PRELIMINARY CONDOMINIUM SITE PLAN FOR WESTRIDGE CONDOMINIUMS LOCATED AT 3813 HARPER ROAD, TAX PARCEL NO. 33-25-05-25-426-004, AS RECOMMENDED BY THE PLANNING COMMISSION WITH THE FOLLOWING CONDITION:

1.  NO BUILDING PERMITS SHALL BE ISSUED UNTIL THE EXTENSION OF THE SANITARY SEWER TO THE SITE HAS BEEN COMPLETED BY DELHI TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED
 

REPORTS
 

SUPERVISOR GOODRICH

REMINDER OF JOINT PLANNING COMMISSION MEETING – AUGUST 22nd AT 6:30 P.M.

Supervisor Goodrich reminded the Board of the Joint Planning Commission meeting to be held August 22, 2005 at 6:30 p.m.



TREASURER AMMON

COLLECTION OF SUMMER PROPERTY TAXES

Treasurer Ammon reported that the Treasurer’s office is in the process of collecting summer property taxes, along with the monthly sanitary sewer bills.


MICHIGAN TOWNSHIPS ASSOCIATION SUMMER LEGISLATIVE FORUM

Treasurer Ammon reported that Twp. Mgr. Elsinga, Trustee Krepps and himself attended the Michigan Townships Association Summer Legislative Forum and found it to be very informative.



TRUSTEES

TRUSTEE KREPPS

USE OF THE TOWNSHIP LOGO

Trustee Krepps asked the Board their opinion on the use of the Township logo when corresponding with residents or constitutes.

Clerk Hope commented that the use of the logo should not be used for the purpose of campaigning.

Supervisor Goodrich requested that any correspondence mailed on official Township letterhead is copied to the Manager’s office.

Trustee Hayhoe commented that he purchased, with his own money, 250 post cards, printed with the Township logo, to mail out to residents who spoke at Board meetings and would like to know the policy on the use of the logo before he mailed these cards out.

Twp. Mgr. Elsinga commented that the intended use of the Township logo is for official Township business. When correspondence is sent to residents, as stated by Supervisor Goodrich, it should be shepherded through the Manager’s office as to avoid giving mixed signals to residents who may currently be working with Township staff on a concern they may have.

Trustee Ketchum stated that enclosing your business card in a letter, printed on your own letterhead, would represent yourself and not the Board as a whole. Trustee Krepps stated that he did not see the difference in sending correspondence on Township letterhead or enclosing a business card with your correspondence. Twp. Mgr. Elsinga stated that the letterhead is official, whereas the business card represents the person as an individual.

Trustee Hayhoe felt there should be a policy on this issue. Trustee Ketchum stated that if a policy were drafted, he would like it reviewed by an attorney before it is presented to the Board.

Twp. Mgr. Elsinga stated that the topic will be reviewed and put on the October 4, 2005 Public Administration meeting agenda.



TRUSTEE KETCHUM

STEALTH MEDICAL TECHNOLOGY

Trustee Ketchum questioned comments made by Gerald Hedin, under Public Comments of this meeting, regarding Stealth Medical Technology running a third shift. Tracy Carney-Miller, Dir. of Community Development stated that she is unaware of anything in existence that places stipulations on the operating hours of the business. Al McFadyen, DDA Executive Dir. stated that Stealth Medical Technology has been in contact with the Hedin family regarding the noise they are hearing and have also reviewed the upcoming Stealth expansion plan with them. They (Stealth Medical Technology) have hired an acoustical engineer and are considering the addition of berms. Mr. McFadyen stated that the company has a decibel meter; however, they are unable to find sounds that exceed the number of decibels allowed in the evening hours. Sandra Diorka, POTW Superintendent, stated that Stealth Medical Technology was possibly drop forging, stating that she is unaware if they have since changed their process. Ms. Diorka stated that possibly their drop forge process has been moved to Stealth’s temporary location on D.J. Goff’s property, as that is the area where she heard the noise.



TOWNSHIP MANAGER ELSINGA

AMENDMENT TO POTW DIGESTER REHABILITATION PROJECT

The Board reviewed the POTW Digester Rehabilitation Project - Amendment No. 1, Additional Engineering Services for Task I, dated August 9, 2005 from Hubbell, Roth and Clark, Inc. (ATTACHMENT IX).

Twp. Mgr. Elsinga stated that when the Township reviewed the draft Basis of Design plan submitted by Hubbell, Roth and Clark, Inc. they tried to save two (2) north and two (2) south digesters. The consultants, Hubbell, Roth and Clark, Inc., felt that the 1960 digesters were not worth saving; however, they could rehabilitate two (2) of the digesters and add one (1) new digester. Twp. Mgr. Elsinga stated that the location for the digesters still belonged as far away from Grovenburg Road and McCue Road as possible, making the new digester an orphan. Twp. Mgr. Elsinga stated that when working in wastewater, everything is a duplicate, making the operational process very difficult with the two (2) rehabilitated and one (1) new digester at different locations and different sizes. Therefore, the Township is asking the consultant to look at purchasing two (2) new digesters which would be the most cost effective.


MONTHLY REPORT – JULY 2005

The Board reviewed the Township Manager's July 2005 Report (ATTACHMENT X).


CEDAR LAKE

Twp. Mgr. Elsinga stated that he had a meeting with the Downtown Development Authority (DDA) regarding help for funding the re-routing of the Cook & Thorburn drain. At this time, the DDA is not interested in participating.

A tentative Department of Environmental Quality (DEQ) meeting was scheduled for August 16, 2005 in regards to the Cedar Lake issue. Twp. Mgr. Elsinga stated that Ingham County Drain Commissioner, Pat Lindemann was unable to attend this meeting due to a prior commitment, and preferred that the Township not attend this meeting without him. Mr. Lindemann stated that the challenge is not between Delhi Township and the DEQ, but between the Drain Commissioner and the DEQ.
LIMITED COMMENTS

Steve Dougan, Ingham County Commissioner, District 14, 2455 Pine Tree Rd., Holt – spoke about the progress on the Pine Tree Road Bridge removal/construction.

Commissioner Dougan also spoke about a special meeting of the County Board Law Enforcement Committee on August 25, 2005, regarding the future of rural road patrol in Ingham County.

FYI

1. Letter dated August 2, 2005 from Comcast Cable re: toll-free customer service telephone number.
2. Letter dated August 2, 2005 from Comcast Cable re: letter of June 17, 2005 corrections.
 

ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting adjourned at 9:19 p.m.