DELHI CHARTER TOWNSHIP

BOARD OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY JULY 19, 2005

The Delhi Charter Township Board met in a regular meeting on Tuesday, July 19, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Treasurer Harry Ammon, Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Sandra Diorka, POTW Superintendent
Mark Jenks, Dir. of Parks & Recreation
Tracy Carney-Miller, Dir. of Community Development
Al McFadyen, DDA Exec. Dir.
Lt. Jeff Cook, Delhi Div., Ingham County Sheriff’s Office
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk

MINUTES

MINUTES OF REGULAR TOWNSHIP BOARD MEETING –JULY 5, 2005

HAYHOE MOVED TO ACCEPT THE MINUTES OF THE REGULAR
BOARD MEETING OF JULY 5, 2005 AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Ammon, Jenks
MOTION CARRIED
 

CLAIMS

ACCOUNTS PAYABLE – JULY 5, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID JULY 5, 2005,
TOTALING $345,884.51 HAVING BEEN REVIEWED, AUDITED, AND
APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Goodrich, Hayhoe, Hope
Absent: Ammon, Jenks
MOTION CARRIED



PAYROLL – JULY 14, 2005

HOPE MOVED THAT THE PAYROLL PAID JULY 14, 2005 TOTALING $163,120.76 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Goodrich, Hayhoe, Hope, Ketchum
Absent: Ammon, Jenks
MOTION CARRIED

 

SET/ADJUST AGENDA

ADD DRAIN EASEMENT – COUNTRY CROSSROADS DRAIN DRAINAGE DISTRICT – INGHAM COUNTY DRAIN COMMISSIONER & STATUS OF LIQUOR LICENSES

HOPE MOVED TO ADD LATE AGENDA ITEM NO. 10, DRAIN EASEMENT, COUNTRY CROSSROADS DRAIN DRAINAGE DISTRICT AND ITEM 15 D, STATUS OF LIQUOR LICENSES.

A Voice Poll was recorded as follows: All Ayes
Absent: Ammon, Jenks
MOTION CARRIED


2004 ANNUAL REPORT – COMMUNITY DEVELOPMENT DEPARTMENT

Tracy Carney-Miller gave her 2004 Community Development Department Annual Report (ATTACHMENT I).
 

NEW BUSINESS

APPLICATION FOR PUBLIC FIREWORKS DISPLAY PERMIT – HOLT HOMETOWN, INC.

The Board reviewed memorandums dated July 13, 2005 from Twp. Mgr. Elsinga & Pat Brown, Fire Marshal (ATTACHMENT II).

HOPE MOVED TO APPROVE THE APPLICATION FOR PUBLIC FIREWORKS DISPLAY PERMIT FROM HOLT HOMETOWN, INC. TO BE HELD ON AUGUST 27, 2005 AT THE HOLT HOMETOWN FESTIVAL CONTINGENT UPON THE TOWNSHIP RECEIVING THE CERTIFICATE OF LIABILITY INSURANCE.

Mark Jenks, Director of Parks & Recreation stated that the Township has received the certificate of liability insurance.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps,
Absent: Ammon, Jenks
MOTION CARRIED

 

ZONING AND DEVELOPMENT

FINAL PLAT – COUNTRY CROSSROADS SUBDIVISION

The Board reviewed a memorandum dated July 14, 2005 from Dena Fitzgerald, Secretary, Community Development (ATTACHMENT III).

KETCHUM MOVED TO APPROVE THE FINAL PLAT FOR COUNTRY CROSSROADS SUBDIVISION, A PART OF THE NORTHWEST ¼ OF SECTION 19, TOWN 3 NORTH, RANGE 2 WEST, DELHI TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Goodrich, Hayhoe
Absent: Ammon, Jenks
MOTION CARRIED

 

LATE AGENDA ITEMS

SANITARY SEWER ACCEPTANCE FOR THE GARDENS

The Board reviewed a memorandum dated July 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

HAYHOE MOVED TO ACCEPT THE SANITARY SEWER SYSTEM FOR THE GARDENS INTO DELHI TOWNSHIP’S PUBLICLY OWNED COLLECTION SYSTEM FOR OWNERSHIP AND MAINTENANCE AT A TOTAL COST OF $171,814.51.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Goodrich, Hayhoe, Hope
Absent: Ammon, Jenks
MOTION CARRIED


SANITARY SEWER ACCEPTANCE FOR THE DELLS

The Board reviewed a memorandum dated July 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

KETCHUM MOVED TO ACCEPT THE SANITARY SEWER SYSTEM FOR THE DELLS 3 & 4 INTO DELHI TOWNSHIP’S PUBLICLY OWNED COLLECTION SYSTEM FOR OWNERSHIP AND MAINTENANCE AT A COST OF $132,157.70.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Goodrich, Hayhoe, Hope
Absent: Ammon, Jenks
MOTION CARRIED



PUBLIC HEARING – 8:00 P.M.


RESOLUTION NO. 2005-012 – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

HOPE MOVED TO OPEN THE PUBLIC HEARING ON THE ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT.

A Voice Poll was recorded as follows: All Ayes
Absent: Ammon, Jenks
MOTION CARRIED

Al McFadyen, DDA Executive Director introduced Dawn Baetsen with Crowe Chizek & Company, LLC to the Board. Crowe Chizek & Co. represents Stealth Medical Technologies, LLC.


Motion to Close Public Hearing – 8:05 P.M.

HOPE MOVED TO CLOSE THE PUBLIC HEARING.

A Voice Poll was recorded as follows: All Ayes
Absent: Ammon, Jenks
MOTION CARRIED
 

NEW BUSINESS (cont’d.)
 

RESOLUTION NO. 2005-019 – ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

The Board reviewed a memorandum dated July 12, 2005 from Clerk Hope (ATTACHMENT VI).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-019, WHICH ESTABLISHES AN INDUSTRIAL DEVELOPMENT DISTRICT WITHIN DELHI CHARTER TOWNSHIP COMPRISED OF PROPERTY LOCATED WITHIN BOUNDARIES COMMONLY KNOWN AS CEDAR STREET, EDGAR ROAD AND THE COOK AND THORBURN DRAIN CONSISTING OF APPROXIMATELY 42 ACRES.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Goodrich
Absent: Ammon, Jenks
MOTION CARRIED
 

LATE AGENDA ITEMS (cont’d.)

DRAIN EASEMENT – COUNTRY CROSSROADS DRAIN DRAINAGE DISTRICT – INGHAM COUNTY DRAIN COMMISSIONER

The Board reviewed a memorandum dated July 1, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VII).

KREPPS MOVED TO APPROVE THE DRAIN EASEMENT WITH THE INGHAM COUNTY DRAIN COMMISSIONER, WHICH CONVEYS AND RELEASES TO THE COUNTRY CROSSROADS DRAIN DRAINAGE DISTRICT ACCESS TO THE DRAIN FOR MAINTENANCE AND REPAIR PURPOSES.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Goodrich, Hayhoe, Hope, Ketchum
Absent: Ammon, Jenks
MOTION CARRIED
 

REPORTS
 

SUPERVISOR GOODRICH

JOINT MEETINGS

Supervisor Goodrich stated that he would like to schedule joint Township Board meetings with the Planning Commission, the Parks & Recreation Commission, the Holt Public Schools Board of Education, and the Downtown Development Authority Board before the end of the year. Supervisor Goodrich proposed a joint meeting with the Planning Commission for August 22, 2005 at 6:30 p.m. and October 12, 2005 at 6:30 p.m. with the Parks & Recreation Commission.


COMMUNITY CENTER UPDATE

Supervisor Goodrich reported that he and Twp. Mgr. Elsinga met with the Holt Public Schools Board of Education on July 6, 2005 regarding the purchase of the old Holt Public Schools Administrative Building located on Spahr Ave. (4610 Spahr Ave.) which Delhi Township would use as a Community Center. Supervisor Goodrich stated that the Township will be putting together a proposal to present to the School Board.


KIWANIS FIVE RING CIRCUS

Supervisor Goodrich stated that he and Mark Jenks, Director of Parks & Recreation would be riding elephants into the circus hosted by the Kiwanis Club. Supervisor Goodrich stated that he is hoping the circus is a success so that some of the proceeds can be donated to the Skate Park.


CLERK HOPE

MTA INGHAM COUNTY CHAPTER MEETING – JULY 27TH AT 6:30 P.M.

The Board reviewed a letter dated July 8, 2005 from the Ingham County Chapter, Michigan Townships Association (ATTACHMENT VIII).

Clerk Hope reminded the Board members of the Michigan Townships Association, Ingham County Chapter meeting on July 27, 2005 at 6:30 p.m. to be held at the Vevay Township Hall.


TRUSTEES

KREPPS

Trustee Krepps questioned Resolution No. 2005-012, stating that he and Clerk Hope were listed as a Nay vote, however, neither of them was present at this meeting. Supervisor Goodrich stated that the Resolution would be corrected.


HAYHOE

Trustee Hayhoe stated the he appreciates residents, such as Bob Garchow, who live in the community, have a business in the community and now develop the community, being in attendance at the Board meeting.


TOWNSHIP MANAGER ELSINGA

UPDATE ON INTERSECTION OF DELL AND PINE TREE ROADS

The Board reviewed a letter dated June 29, 2005 from David J. Sonnenberg, P.E., Dir. of Traffic & Safety, Ingham County Road Commission (ATTACHMENT IX).

Twp. Mgr. Elsinga reported on a letter dated June 29, 2005 from the Ingham County Road Commission (ICRC) in regards to the Intersection of Dell Road and Pine Tree Road. (Twp. Mgr. Elsinga requested that a traffic study be conducted at this intersection to determine if there were warrants to justify changing the existing 2-way stop to a 4-way stop control). Twp. Mgr. Elsinga stated the ICRC findings did not warrant a 4-way stop at this intersection at this time.

Twp. Mgr. Elsinga also requested a reduced speed limit from 50 miles per hour to 40 miles per hour on Dell Road between Aurelius Road and Pine Tree Road. The ICRC responded that a speed study was conducted on Dell Road between Aurelius Road and College Road approximately 18 months ago and the results showed that the prevailing speeds on Dell Road were consistent with the posted speed limit and the speed limit could not be reduced.

SPEED LIMIT CHANGE ON KAHRES ROAD

The Board reviewed Incident No. 01-833-04 from the Michigan State Police dated May 18, 2005 (ATTACHMENT X).

Twp. Mgr. Elsinga reported to the Board that the speed limit on Kahres Road near the Holt High School (from Krantz Road to Holt Road) is now 35 miles per hour and signs have been erected to reflect this change.


FY 2005 BUDGET TRANSFER – DEPARTMENT OF COMMUNITY DEVELOPMENT

The Board reviewed a Request for 2005 Budget Transfer, Community Development Fund dated May 5, 2005 (ATTACHMENT XI).

Twp. Mgr. Elsinga reported on a budget transfer from one account (Education & Training) to another (Misc.) because of unexpected advertisement costs for the Director of Community Development position charged to the miscellaneous account.


STATUS OF LIQUOR LICENSES

The Board reviewed a memorandum dated July 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT XII).

Twp. Mgr. Elsinga stated that at the June 21, 2005 Board Meeting, under Trustee Report, Trustee Jenks presented to the Board concerns she had regarding liquor license requirements of two establishments located in the Township. Twp. Mgr. Elsinga stated that he had discussion with legal council regarding Trustee Jenks’ concerns. Twp. Mgr. Elsinga drafted a memorandum dated July 15, 2005 (ATTACHMENT VIII) in response to Trustee Jenks’ concerns stating that Coach’s All American Grill does not fall under the 50% rule (Ordinance No. 87.2, Section C. 3) as this was a transfer from one owner to another at the same location. Two Feather’s Roadhouse does fall under the 50% rule. However, the Township did receive correspondence from Two Feather’s accountant stating that they were in compliance with Ordinance No. 87.2. Township Attorney J. Richard Robinson did recommend that next year the Township should look at primary data that would be kept confidential to verify the 50% food/alcohol rule.

Supervisor Goodrich stated that he felt the Board should revisit Ordinance No. 87, stating that it is very difficult to establish any business in one year. Ordinance No. 87.2 currently states the business should be in compliance within the first year of business.

Trustee Ketchum questioned the time involved for the businesses to compile these figures. Supervisor Goodrich felt that the records probably are computerized and should be readily available.

Trustee Hayhoe complimented Twp. Mgr. Elsinga on the work he did on this topic and stated that he felt Trustee Jenks used her position as Trustee to promote this topic. Supervisor Goodrich concurred with Trustee Hayhoe’s comments. Supervisor Goodrich concurred with Trustee Hayhoe.

Trustee Krepps questioned revisiting the ordinance as to how the proportionate of food to liquor could change from one year to five years? Supervisor Goodrich stated that any new business needs time to develop stating that one-year would be difficult for any business to become established. Twp. Mgr. Elsinga stated that the Township meets with these establishments on an annual basis and by working with them, the Township can make sure the establishment is satisfactory to the community.



LIMITED COMMENTS

Bob Garchow, 4050 Bonny View Drive, Lansing - commented that he has seen many accidents at the intersection of Pine Tree Road and Dell Road along with the intersection of Willoughby Road and Aurelius Road. Mr. Garchow stated that when heading south on Pine Tree Road crossing Dell Road in a small vehicle the sight is very limited. Supervisor Goodrich stated that he agrees. However, the Ingham County Road Commission has jurisdiction over the roads.

Tracy Carney-Miller, Director of Community Development - reported back to the Board regarding the proposed Autumn Trail development. It was initially reported to the Board on July 5, 2005 that property owners within Supervisors Plat No. 14 received a Summons and Complaint regarding Parcel No. 13 of Supervisors Plat No. 14. After discussion with Attorney J. Richard Robinson, it was decided that the Township should ask the developers of this project to address this issue with the residents, which the developers did within a couple of days.


FYI ITEMS

1. Letter dated July 6, 2005 from Groundwater Management Board re: Annual funding for the Groundwater Management Board.
2. Check Register and Invoice Distribution Report dated July 5, 2005.



ADJOURNMENT

KETCHUM MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Ammon, Jenks
MOTION CARRIED

Meeting adjourned at 8:41 p.m.