The Delhi Charter Township Board met in a regular meeting on Tuesday, July 5, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Tracy Carney-Miller, Dir. of Community Development
Jim Felton, Director of Data Processing
Sandra Diorka, POTW Superintendent
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Amy Finch, Assistant Township Clerk
 

MINUTES

MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC SERVICES MEETING – JUNE 14, 2005

AMMON MOVED THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE – PUBLIC
SERVICES MEETING OF JUNE 14, 2005 BE APPROVED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



MINUTES OF REGULAR TOWNSHIP BOARD MEETING – JUNE 21, 2005

KETCHUM MOVED THAT THE MINUTES OF THE REGULAR BOARD MEETING OF
JUNE 21, 2005 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC SAFETY MEETING – JUNE 21, 2005

HAYHOE MOVED THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE –
PUBLIC SAFETY MEETING OF JUNE 21, 2005 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

 

CLAIMS
 

PAYROLL – JUNE 30, 2005

HOPE MOVED THAT THE PAYROLL PAID, JUNE 30, 2005 TOTALING
$155,123.88 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE
ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED


ACCOUNTS PAYABLE – JUNE 21, 2005

 

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID JUNE 21, 2005,
TOTALING $562,147.91 HAVING BEEN REVIEWED, AUDITED, AND
APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED

 

SET/ADJUST AGENDA

HOPE MOVED TO REMOVE AGENDA ITEM NO. 6, DRAIN EASEMENT – COUNTRY
CROSSROADS DRAIN DRAINAGE DISTRICT – INGHAM COUNTY DRAIN COMMISSIONER.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED


2004 ANNUAL REPORT – DATA PROCESSING DEPARTMENT

Jim Felton, Data Processing Director gave his 2004 Data Processing Annual Report (ATTACHMENT I).

 

NEW BUSINESS

INVESTMENT AND FINANCIAL TRANSACTIONS – MERCANTILE BANK

The Board reviewed a memorandum dated June 30, 2005 from Twp. Treasurer Harry Ammon (ATTACHMENT II).

HOPE MOVED TO AUTHORIZE THE TOWNSHIP TREASURERTO DEPOSIT
AND INVEST FUNDS OF DELHI CHARTERTOWNSHIP WITH MERCANTILE BANK.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED

 

RESOLUTION NO. 2005-017 – STREETLIGHT SPECIAL ASSESSMENT DISTRICT/ROLL – THE DELLS, PHASE 2

The Board reviewed a memorandum dated June 29, 2005 from Twp. Mgr. John Elsinga (ATTACHMENT III).

HAYHOE MOVED TO ADOPT RESOLUTION NO. 2005-017, WHICH CREATES A
STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND SPECIAL ASSESSMENT
ROLL FOR THE DELLS, PHASE 2.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED


RESOLUTION NO. 2005-018 – CONSUMERS ENERGY CHANGE IN STANDARD STREETLIGHTING CONTRACT – REQUEST NO. 02570550 – THE DELLS, PHASE 2

The Board reviewed a memorandum dated June 29, 2005 from Twp. Mgr. John Elsinga (ATTACHMENT IV).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-018, WHICH APPROVES
CONSUMERS ENERGY REQUEST NO. 02570550 FOR A CHANGE IN THE STANDARD
STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS
ENERGY FOR THE INSTALLATION OF NINETEEN (19)STREETLIGHTS FOR THE DELLS, PHASE 2.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED

ZONING AND DEVELOPMENT

PRELIMINARY PLAT EXTENSION – THE DELLS

The Board reviewed a memorandum dated June 13, 2005 from Dena Fitzgerald, Secretary, Community Development (ATTACHMENT V).

AMMON MOVED TO APPROVE AN EXTENSION OF SIX (6)MONTHS FOR THE
PRELIMINARY PLAT FOR THE DELLS.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
Absent: Jenks
MOTION CARRIED
 

REPORTS

TREASURER AMMON

STATE REVENUE SHARING CHECK

Treasurer Ammon reported that on July 1, 2005 the Treasurer’s office received a revenue sharing check in the amount of $257,167.00.

LANSING STATE JOURNAL ARTICLE

Treasurer Ammon spoke about an article that was printed in the July 3, 2005 edition of the Lansing State Journal entitled “It’s In The Mail, Bigger Bills For Summer Taxes”. This article speaks of poverty exemption. Treasurer Ammon commented that the exemption is not a poverty exemption but is a deferment from paying the summer taxes until February 14, 2005 without penalty to qualifying property owners.

 

CLERK HOPE

MICHIGAN ASSOCIATION OF MUNICIPAL CLERKS CONFERENCE

Clerk Hope reported on the success of the Michigan Association of Municipal Clerks Conference that was held on June 20-24, 2005. Clerk Hope served as the Conference Chairperson.



TOWNSHIP MANAGER ELSINGA

SUMMONS AND COMPLAINT – AUTUMN TRAILS

Township Manager Elsinga asked Tracy Carney-Miller, Dir. of Community Development, to give some background information to the Board regarding a Summons and Complaint that was received by Delhi Charter Township.

Ms. Carney-Miller reported that in March 2005, the developer of what was then being called Autumn Trails brought to the Planning Commission a preliminary plan for a site condominium development to be located in the vicinity of Washington and Holt Roads. At that time, the developer was told that the Planning Commission could not look at a site condominium development on a parcel that was already platted (Parcel No. 13 of Supervisors Plat No. 14). The developer was advised to abandon Parcel No. 13 out of the plat. Last week, the Community Development Department received a Summons and Complaint regarding Autumn Trails LLC vs. Delhi Charter Township, which included every property owner within Supervisors Plat No. 14. Ms. Carney-Miller reported that she has received several calls from concerned property owners that have received this summons. One of the concerns of the property owners was that if they did not respond to the Summons and Complaint would they lose the ability to comment on any development that may occur on this property in the future? Ms. Carney-Miller responded that this would not affect their public comment.

The Summons and Complaint has been forwarded to Attorney J. Richard Robinson for his review. Trustee Krepps suggested that after Attorney Robinson finishes reviewing the Summons and Complaint, letters could be sent to the property owners informing them of the Township’s view of this summons. Ms. Carney-Miller commented that she could also meet with these individuals.



FYI ITEMS

1. Check Register and Warrant List dated June 21, 2005.
2. Greater Lansing Regional Committee for Stormwater Management Newsletter dated June 29, 2005.
3. Letter dated June 16, 2005 from Comcast Cable re: service and programming enhancements.
4. Letter dated June 17, 2005 from Comcast Cable re: a change in digital package services and prices.
5. Summer 2005 Consumers Energy Newsletter.
6. June 2005 Board of Water & Light Newsletter.



ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting adjourned at 8:00 p.m.