The Delhi Charter Township Board met in a regular meeting on Tuesday, June 21, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.


PLEDGE OF ALLEGIANCE


ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon, Trustees John Hayhoe, Terri Jenks, Jerry Ketchum

Members Absent: Clerk Evan Hope, Trustee Paul Krepps

Others Present:
John Elsinga, Twp. Mgr.
Tracy Carney-Miller, Dir. of Community Development
Al McFadyen, DDA Exec. Dir.
Jim Lenon, POTW Maintenance Supervisor
Deputy Tim Young, Delhi Division, Ingham County Sheriff’s Office
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Amy Finch, Records Coordinator/Deputy Clerk
Barbara Prater, Assistant Twp. Clerk

MINUTES
 

MINUTES OF SPECIAL TOWNSHIP BOARD MEETING – JUNE 1, 2005

AMMON MOVED THAT THE SPECIAL MEETING OF JUNE 1, 2005 MINUTES
BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED


MINUTES OF REGULAR TOWNSHIP BOARD MEETING – JUNE 7, 2005

HAYHOE MOVED THAT THE REGULAR MEETING (MINUTES) OF JUNE 7, 2005 BE ACCEPTED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED


MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC ADMINISTRATION MEETING – JUNE 7, 2005

KETCHUM MOVED THAT THE COMMITTEE OF THE WHOLE – PUBLIC ADMINISTRATION MEETING OF JUNE 7, 2005 MINUTES BE APPROVED
AS WRITTEN.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED



MINUTES OF SPECIAL TOWNSHIP BOARD MEETING – JUNE 9, 2005

HAYHOE MOVED THAT THE SPECIAL MEETING (MINUTES) OF JUNE 9, 2005.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED



CLAIMS

PAYROLL – JUNE 16, 2005

AMMON MOVED THAT THE PAYROLL PAID, JUNE 16, 2005
TOTALING $149,989.37 HAVING BEEN REVIEWED, AUDITED,
AND APPROVED BE ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Jenks, Ketchum
Absent: Hope, Krepps
MOTION CARRIED



ACCOUNTS PAYABLE – JUNE 7, 2005

AMMON MOVED THAT THE ACCOUNTS PAYABLE PAID
JUNE 7, 2005, TOTALING $486,315.88 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Jenks, Ketchum, Ammon
Absent: Hope, Krepps
MOTION CARRIED




SET/ADJUST AGENDA

AMMON MOVED TO ADD LATE AGENDA ITEM NO. 11, RESOLUTION
NO. 2005-016, APPLICATION FOR NEW ON-PREMISE CLASS C LIQUOR LICENSE, CHIPS III, INC./LINDA KERN.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED



2004 ANNUAL REPORT, CAPITAL AREA DISTRICT LIBRARY, HOLT/DELHI BRANCH

Cheryl Lyons, Head Librarian, Capital Area District Library (CADL), Holt/Delhi Branch, introduced Alma Staton and Paul Goulet members of the CADL Board. Mr. Goulet represents Ingham County and Ms. Staton represents the City of Lansing. Mr. Goulet served on the Delhi Twp. Board as a Trustee for 17 years beginning in 1972.

Ms. Lyons gave the Capital Area District Library 2004 Annual Report (On file in the Clerk’s Office).

Mr. Goulet commented that CADL runs on a budget of about $11,000,000 and employs 200+ employees. The CADL Board has set aside about $100,000 for expansion of the Holt/Delhi Branch Library. Supervisor Goodrich commented that the proposal for the remodeling of the Community Services Center is on tonight’s Board agenda.



LATE AGENDA ITEM

RESOLUTION NO. 2005-016, APPLICATION FOR NEW ON-PREMISE CLASS C LIQUOR LICENSE, 2457 CEDAR STREET, HOLT, CHIPS III, INC./LINDA KERN

The Board reviewed a memorandum dated June 21, 2005 from Twp. Clerk Evan Hope (ATTACHMENT I).

KETCHUM MOVED TO APPROVE RESOLUTION NO. 2005-016,
APPROVING THE APPLICATION FOR CHIPS III, INC./LINDA KERN
FOR A NEW ON-PREMISE CLASS C LIQUOR LICENSE AT 2457 CEDAR STREET, HOLT, DELHI CHARTER TOWNSHIP, INGHAM COUNTY, MI.

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Ammon, Goodrich, Hayhoe
Absent: Hope, Krepps
MOTION CARRIED

Pam Ballman, District Manager for Buffalo’s Southwest Café, commented that Buffalo’s hopes to be open on July 18, 2005.



COMMITTEE BUSINESS – PUBLIC ADMINISTRATION

RESOLUTION NO. 2005-013, FEE STRUCTURE FOR FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

The Board reviewed memorandums dated June 16, 2005 from Twp. Mgr. Elsinga and Twp. Clerk Evan Hope (ATTACHMENT II).

KETCHUM MOVED TO ADOPT RESOLUTION NO. 2005-013 APPROVING THE GUIDELINES AND FEE SCHEDULE ASSOCIATED WITH FREEDOM OF INFORMATION ACT (FOIA) REQUESTS, EFFECTIVE IMMEDIATELY.

Twp. Mgr. Elsinga referred to previous discussion on the FOIA fee structure (proposed Resolution 2005-013) at the June 7, 2005 Committee of the Whole – Public Administration meeting and Trustee Krepps’ question about the first ten pages of a FOIA request being free of charge and the possibility that multiple parts could be broken into several requests in an attempt to stay under the ten-page maximum per request to avoid fees. A suggestion was made that the ten free pages may be limited to a 30-day period. Since then it has been determined to wait and see whether or not the fee structure with the ten free pages will be abused. The Township could make the ten free page limited to a period of time. However, the Township wants the FOIA process to be as user friendly as possible; therefore, the Township would rather not place a restriction on the ten free pages.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Ammon, Goodrich, Hayhoe, Jenks
Absent: Hope, Krepps
MOTION CARRIED



COMMITTEE BUSINESS – PUBLIC SERVICES

PROPOSAL FOR ARCHITECTURAL, ENGINEERING AND INTERIOR DESIGN SERVICES – KEYSTONE DESIGN GROUP

The Board reviewed a memorandum dated June 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT III).

HAYHOE MOVED TO APPROVE THE PROPOSAL FOR ARCHITECTURAL, ENGINEERING AND INTERIOR DESIGN SERVICES FROM KEYSTONE DESIGN GROUP AT AN ESTIMATED COST OF $12,615 FOR THE DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENTS FOR THE COMMUNITY SERVICES CENTER REMODEL PROJECT.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Jenks, Ketchum
Absent: Hope, Krepps
MOTION CARRIED



UTILITY CONSTRUCTION AND PAYBACK AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DALBY CORPORATION

The Board reviewed a memorandum dated June 10, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

KETCHUM MOVED TO APPROVE THE UTILITY CONSTRUCTION AND PAYBACK AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DALBY CORPORATION FOR THE ORDERLY EXTENSION AND ADMINISTRATION OF PUBLIC SANITARY SEWERS FOR THEIR WESTRIDGE ESTATES DEVELOPMENT.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Jenks, Ketchum, Ammon
Absent: Hope, Krepps
MOTION CARRIED



NEW BUSINESS

AGREEMENT FOR ENGINEERING SERVICES FOR SECTION 25 SANITARY SEWER INTERCEPTOR – WOLVERINE ENGINEERS AND SURVEYORS, INC.

The Board reviewed a memorandum dated June 15, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

HAYHOE MOVED TO APPROVE THE AGREEMENT FOR ENGINEERING SERVICES FOR THE SECTION 25 SANITARY SEWER INTERCEPTOR FROM WOLVERINE ENGINEERS AND SURVEYORS, INC. AT AN ESTIMATED COST OF $32,500.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Jenks, Ketchum, Ammon, Goodrich
Absent: Hope, Krepps
MOTION CARRIED



AMENDMENT TO SUPPLEMENTAL WATER AGREEMENT NO. 209, WATER SERVICE AGREEMENT BETWEEN DELHI TOWNSHIP AND THE LANSING BOARD OF WATER AND LIGHT – MEADOW RIDGE SUBDIVISION, PHASES 5 & 6

The Board reviewed a memorandum dated June 13, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VI).

KETCHUM MOVED TO APPROVE SUPPLEMENTAL AGREEMENT NO. 209 TO THE WATER SERVICE AGREEMENT BETWEEN THE CHARTER TOWNSHIP OF DELHI AND THE LANSING BOARD OF WATER AND LIGHT, WHICH CREATES A WATER DISTRICT TO SERVE MEADOW RIDGE SUBDIVISION, PHASES 5 AND 6.

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Ammon, Goodrich, Hayhoe
Absent: Hope, Krepps
MOTION CARRIED



RESOLUTION NO. 2005-012, SET PUBLIC HEARING, ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT

The Board reviewed a memorandum dated June 16, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VII).

HAYHOE MOVED TO APPROVE RESOLUTION NO. 2005-012 TO SET A PUBLIC HEARING FOR JULY 19, 2005 AT 8:00 P.M. FOR THE PURPOSE OF PROVIDING ANY PERSON WANTING TO APPEAR AND BE HEARD ON THE PROPOSED ESTABLISHMENT OF AN INDUSTRIAL DEVELOPMENT DISTRICT FOR PROPERTY LOCATED WITHIN BOUNDARIES COMMONLY KNOWN AS CEDAR STREET, EDGAR ROAD AND THE COOK & THORBURN DRAIN.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Ammon, Goodrich, Hayhoe, Jenks
Absent: Hope, Krepps
MOTION CARRIED



RESOLUTION NO. 2005-015, STREETLIGHT SPECIAL ASSESSMENT DISTRICT/ROLL – COUNTRY CROSSROADS, PHASE I

The Board reviewed a memorandum dated June 16, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VIII).

AMMON MOVED TO ADOPT RESOLUTION NO. 2005-015, WHICH
CREATES A STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND SPECIAL ASSESSMENT ROLL FOR COUNTRY CROSSROADS, PHASE I.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Jenks, Ketchum
Absent: Hope, Krepps
MOTION CARRIED



RESOLUTION NO. 2005-014, CONSUMERS ENERGY CHANGE IN STANDARD STREETLIGHTING CONTRACT, REQUEST NO. 02474629, COUNTRY CROSSROADS, PHASE I

The Board reviewed a memorandum dated June 16, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IX).

KETCHUM MOVED TO ADOPT RESOLUTION NO. 2005-014, WHICH APPROVES CONSUMERS ENERGY REQUEST NO. 02474629 FOR A CHANGE IN THE STANDARD STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS ENERGY FOR THE INSTALLATION OF TWENTY-NINE (29) STREETLIGHTS FOR COUNTRY CROSSROADS, PHASE I.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Jenks, Ketchum, Ammon
Absent: Hope, Krepps
MOTION CARRIED



ACCEPTANCE OF SANITARY SEWER SYSTEM FOR GRAND MEADOWS

The Board reviewed a memorandum dated June 16, 2005 from Twp. Mgr. Elsinga and Larry Woodard, Superintendent of Maintenance (ATTACHMENT X).

HAYHOE MOVED TO ACCEPT THE SANITARY SEWER SYSTEM FOR GRAND MEADOWS INTO DELHI TOWNSHIP’S PUBLICLY OWNED COLLECTION SYSTEM FOR OWNERSHIP AND MAINTENANCE AT A TOTAL COST OF $239,663.95.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Jenks, Ketchum, Ammon, Goodrich
Absent: Hope, Krepps
MOTION CARRIED

REPORTS

SUPERVISOR GOODRICH


JULY 5, 2005 TOWNSHIP BOARD MEETING

The July 5, 2005 Township Board meeting will be held as scheduled. If it is determined later that there is a lack of agenda items, then the meeting may be cancelled and the notice posted within the 18-hour posting time frame.


RETIREMENT - ASSISTANT TOWNSHIP CLERK

The Board wished Barbara Prater, Assistant Twp. Clerk, well on her retirement, effective June 30, 2005.



TREASURER AMMON

JULY 5, 2005 TOWNSHIP BOARD MEETING

Treasurer Ammon will not be available for the July 5, 2005 Twp. Board meeting.


SUMMER TAX BILLS

Summer Tax bills will be mailed out on July 1, 2005. This year the Township is collecting one-third of the county operating millage.



CLERK

MICHIGAN ASSOCIATION OF MUNICIPAL CLERKS (MAMC) CONFERENCE

Clerk Hope is attending the annual MAMC conference this week in Frankenmuth. Clerk Hope is Chairman of this year’s conference.


TRUSTEES

JENKS

TOWNSHIP ORDINANCE NO. 87, 87.1 AND 87.2 PERTAINING TO THE ESTABLISHMENT OF STANDARDS RE: LIQUOR LICENSES

Trustee Jenks spoke about a packet of information that she delivered to the Board prior to this Board meeting relative to concerns that were brought to her attention by a business owner regarding two establishments that may be in non-compliance with the Township’s Liquor License Ordinance No.’s 87, 87.1 & 87.2 relative to the Township’s 50% sale of food and 50% sale of alcoholic beverages requirement.

Various questions were asked and comments made relative to this matter.

Twp. Mgr. Elsinga commented that this item would go before the Board on July 19, 2005 for further consideration.



KETCHUM

CATA BUSES – SPEED LIMIT

Trustee Ketchum expressed concern about the excessive speed of some of the CATA buses that are traveling along Holt Rd., and he asked that the Township Manager or Supervisor send a letter to CATA asking them to reduce the speed of their buses.



TOWNSHIP MANAGER ELSINGA

MAY 2005 MONTHLY REPORT

The Board reviewed the Township Manager’s May 2005 Monthly Report (ATTACHMENT XI), which includes: Tracy Carney-Miller hired as Dir. of Community Development; Labor Negotiations with the International Association of Firefighters; POTW Outfall Line Abandonment Project; Recycling; Citizens Survey will be mailed out the weeks of June 20th and 27th to 1,200 household within the Twp.; status of Cedar Lake; Proposed Holt/College Sanitary Sewer District and the Proposed Holt/Onondaga Sanitary Sewer District.


FYI ITEMS

1. Check Register and Warrant List dated June 7, 2005.



ADJOURNMENT

KETCHUM MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Krepps
MOTION CARRIED

Meeting adjourned at 8:26 p.m.