The Delhi Charter Township Board met in a regular meeting on Tuesday, April 19, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:35 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, Treasurer
Harry Ammon, Trustees John Hayhoe, Jerry Ketchum,
Paul Krepps

Members Absent: Trustee Terri Jenks

Others Present:
John Elsinga, Twp. Mgr.
Rick Royston, Fire Chief
Al McFadyen, Dir. of Community Development/DDA Exec. Dir.
Pete Stoughton, Assistant Planner
Tom Miller, Delhi Twp. Park Commissioner
Deputy Tim Young, Delhi Div., Ingham County Sheriff’s Office
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Barbara Prater, Assistant Twp. Clerk


 

MINUTES

MINUTES OF REGULAR TOWNSHIP BOARD MEETING – APRIL 5, 2005

AMMON MOVED TO APPROVE THE REGULAR MEETING MINUTES
OF APRIL 5, 2005 AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED




MINUTES OF COMMITTEE OF THE WHOLE – PUBLIC ADMINISTRATION MEETING – APRIL 5, 2005

AMMON MOVED THAT THE MINUTES OF THE COMMITTEE OF
THE WHOLE – PUBLIC ADMINISTRATION MEETING BE APPROVED
AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

 

CLAIMS

PAYROLL – APRIL 7, 2005

HOPE MOVED THAT THE PAYROLL PAID, APRIL 7, 2005
TOTALING $142,654.91 HAVING BEEN REVIEWED, AUDITED,
AND APPROVED BE ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED



ACCOUNTS PAYABLE – APRIL 12 , 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID
APRIL 12, 2005, TOTALING $445,357.44 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED

PRESENTATION

INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS

Supervisor Goodrich presented Twp. Clerk Evan Hope with a plaque from the International Institute of Municipal Clerks, which confers the title of Certified Municipal Clerk (CMC) upon Clerk Hope for a four year period, March 31, 2005 – March 31, 2009 (ATTACHMENT I).

Clerk Hope commented that in order to receive the Certified Municipal Clerk designation, it requires three years of a one-week institute at Michigan State University, Other requirements include holding the position of Clerk for a minimum of four years, successfully completing various college courses, attending courses and seminars sponsored by either the International Institute of Municipal Clerks or state associations, as well as various other requirements. Clerk Hope further commented that he must continue to do this type of course work in order to keep his CMC designation after March 31, 2009.

 

SET/ADJUST AGENDA

HOPE MOVED TO ADD LATE AGENDA ITEM NO. 11., RESOLUTION
NO. 2005-009, DELHI CHARTER TWP. WATER QUALITY AWARENESS WEEK.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED



2004 ANNUAL REPORT – DELHI DOWNTOWN DEVELOPMENT AUTHORITY (DDA)

Al McFadyen, DDA Executive Dir. gave a Power Point presentation of his 2004 DDA Annual Report (ATTACHMENT II).

 

NEW BUSINESS

SUPPLEMENTAL AGREEMENT NO. 208, WATER SERVICE AGREEMENT BETWEEN DELHI TOWNSHIP AND THE LANSING BOARD OF WATER AND LIGHT, DELHI STRATFORD PLACE

The Board reviewed a memorandum dated April 13, 2005 from Twp. Mgr. Elsinga (ATTACHMENT III).

KREPPS MOVED TO APPROVE SUPPLEMENTAL AGREEMENT NO. 208
TO THE WATER SERVICE AGREEMENT BETWEEN THE CHARTER TOWNSHIP OF DELHI AND THE LANSING BOARD OF WATER AND LIGHT, WHICH CREATES A WATER DISTRICT TO SERVE DELHI STRATFORD PLACE.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED



AMENDMENT NO. 1 TO RESOLUTION NO. 2000-044, GREATER LANSING AREA REGIONAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORM WATER PHASE II PERMITTING PROGRAM

The Board reviewed a memorandum dated April 13, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

KETCHUM MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION
NO. 2000-044 WHICH WOULD DESIGNATE SANDRA DIORKA, POTW PLANT SUPERINTENDENT, AS DELHI TOWNSHIP’S OFFICIAL REPRESENTATIVE TO THE GREATER LANSING AREA REGIONAL NPDES PHASE II STORM WATER REGULATIONS COMMITTEE TO FILL THE VACANCY LEFT BY ROBERT SCHEUERMAN.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Ketchum
Absent: Jenks
MOTION CARRIED

PETITION LANSING BOARD OF WATER AND LIGHT FOR WATER DISTRICT, LAMOREAUX SUBDIVISION NO. 1 AND NO. 2

The Board reviewed a memorandum dated April 14, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

AMMON MOVED TO PETITION THE LANSING BOARD OF WATER AND LIGHT TO ESTABLISH A WATER DISTRICT TO SERVE LAMOREAUX SUBDIVISION NO. 1 AND NO. 2.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED

ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE, CASE NO. 05-780, 3564 HOLT ROAD, TAX PARCEL #33-25-05-13-476-005, DAVID COLLINS, A-1, AGRICULTURAL, TO C-1, LOW IMPACT COMMERCIAL, INTRODUCTION AND FIRST CONSIDERATION

The Board reviewed the recommendation of the Planning Commission.

HAYHOE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 05-780, 3564 HOLT ROAD, TAX PARCEL NO. 33-25-05-13-476-005, DAVID COLLINS, FROM A-1, AGRICULTURAL, TO C-1, LOW IMPACT COMMERCIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE FUTURE LAND USE MAP.

Treasurer Ammon spoke about this petition for change of zone. The property is located on the north side of Holt Road between College Road and Holloway Drive, and the parcel currently contains a residential structure and a steel pole building. The pole barn has been used for a commercial business for a long time. The uses in this area are basically commercial uses.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Absent: Jenks
MOTION CARRIED



AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 05-781, ALLOWANCE OF FUNERAL HOMES IN A-1, AGRICULTURAL, R-1A, ONE-FAMILY RURAL RESIDENTIAL, TC, TOWN CENTER DISTRICT AND C-1, LOW IMPACT COMMERCIAL, INTRODUCTION AND FIRST CONSIDERATION

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION,
TO ADOPT CASE NO. 05-781 AMENDING ZONING ORDINANCE NO. 39, SECTIONS 5.2.3, 5.9.3, 5.13.4, 5.21.3, AND 10.2 FOR THE PURPOSE OF ADDING FUNERAL HOMES TO USES PERMITTED BY SPECIAL CONDITIONS IN AREAS ZONED A-1, AGRICULTURAL, R-1A, ONE-FAMILY RURAL RESIDENTIAL, TC, TOWN CENTER DISTRICT, AND C-1, LOW IMPACT COMMERCIAL, AS RECOMMENDED BY THE PLANNING COMMISSION.

Pete Stoughton, Assistant Planner, commented that this proposed ordinance amendment is the result of a request for a funeral home in an area where it wasn’t permitted. Mr. Stoughton further commented that about 90% of the funeral homes that he is familiar with are either within residentially zoned districts or on the fringes of residentially zoned districts, so he took this up with the Planning Commission. Mr. Stoughton also commented that Uses Permitted by Special Conditions in areas zoned R-1A, One-family Rural Residential, actually carry down to R-1B, R-1C, and R-1D unless they are specifically exempted; therefore, this zoning request actually includes all residential districts. Mr. Stoughton commented that the special conditions for this proposed zoning ordinance are the same special conditions that are required for institutional uses.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Ammon, Goodrich
Absent: Jenks
MOTION CARRIED



AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 05-784, SIGNS AND ADVERTISING STRUCTURES, INTRODUCTION AND FIRST CONSIDERATION

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON INTRODUCTION AND FIRST CONSIDERATION,
TO ADOPT CASE NO. 05-784 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.9, REGARDING SIGNS AND ADVERTISING STRUCTURES, AS RECOMMENDED BY THE PLANNING COMMISSION.

Pete Stoughton, Assistant Planner, commented that this proposed Zoning Ordinance No. 39 amendment regarding signs and advertising structures was very well received by the Township’s Planning Commission. Mr. Stoughton further commented that a Sign Ordinance Review Committee was created and a consultant was hired (Steve Langworthy of LSL Planning). In addition to meetings with the consultant and committee, Township staff facilitated two public workshops.

Mr. Stoughton spoke about the two most significant regulation changes within the proposed ordinance amendment, which includes the addition of Business Event Signs and an alteration to the wall sign provisions of the ordinance.

Mr. Stoughton answered various questions regarding lighted signs & times of operation, monument signs, clapboard/sandwich style signs, special event signs, and the possibility of a dark sky ordinance that addresses lighting levels, pole lights, parking lot lighting, and lights illuminating the face of buildings.

Mr. Stoughton commented that the proposed effective date of the sign ordinance would be August 1, 2005.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Jenks
MOTION CARRIED

 

LATE AGENDA ITEMS

RESOLUTION NO. 2005-009, WATER QUALITY AWARENESS WEEK

The Board reviewed a memorandum dated April 18, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VI).

HOPE MOVED TO ADOPT RESOLUTION NO. 2005-009, RECOGNIZING MAY 1ST THROUGH MAY 8TH, 2005 AS DELHI CHARTER TOWNSHIP WATER QUALITY AWARENESS WEEK.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
Absent: Jenks
MOTION CARRIED

 

REPORTS

SUPERVISOR GOODRICH

DISCUSSION ON CHANGING TIME OF COMMITTEE OF THE WHOLE – PUBLIC SERVICES MEETINGS, SECOND TUESDAY OF EACH MONTH FROM 7:30 A.M. TO 6:00 P.M.

Supervisor Goodrich spoke about the difficulty for some of the Township Board members to attend the Committee of the Whole – Public Services meeting on the second Tuesday of each month at 7:30 a.m. Following discussion, the Board concurred to change the Committee of the Whole - Public Services Meetings to 6:00 p.m. on the second Tuesday of each month; therefore, the next committee meeting will be held on Tuesday, May 10, 2005 at 6:00 p.m.



NEXT REGULAR MEETING OF THE DELHI CHARTER TOWNSHIP BOARD

The May 3, 2005 Delhi Township Board meeting and the Committee of the Whole – Public Administration meeting has been rescheduled to Wednesday, May 4, 2005 due to the Holt Public Schools/LCC Election.

Treasurer Ammon commented that he wouldn’t be at the May 4th Board meeting because he would be attending a Treasurer’s Institute.



TREASURER AMMON

1ST QUARTER 2005 INVESTMENT REPORT

The Board reviewed a memorandum dated April 13, 2005 from Treasurer Harry Ammon (ATTACHMENT VII).

Treasurer Ammon commented that it appears that interest rates are going up over the balance of 2005; therefore, the Township may be looking for some improved short-term investments to take advantage of rising rates. Treasurer Ammon further commented that long term rates are not attractive yet, and that he would monitor the long-term rates and begin investing in them when they become effective.

CLERK HOPE

DELHI TOWNSHIP ELECTION COMMISSION MEETING, APRIL 19, 2005- PUBLIC ACCURACY TEST

Clerk Evan Hope reported on the April 19, 2005 Election Commission meeting relating to the new optical scan voting equipment. The new election device was tested and the Commission (Trustees Paul Krepps, John Hayhoe & Clerk Hope) determined that the device is working properly. The Public Accuracy Test is conducted to determine that the program and the computer being used to tabulate results of the election counts the votes in the manner prescribed by law. The meeting notice was published in the April 17, 2005 edition of the Holt and Mason Community Newspaper; however, no one from the public was present.


PUBLIC MEETINGS TO LEARN HOW TO VOTE ON NEW VOTING EQUIPMENT

Clerk Hope commented that he has scheduled public meetings for citizens to get accustomed to the new voting devices before they go to the polls on May 3rd for the Holt Public Schools and LCC Election. The public will actually be able to vote by using a demonstration ballot. The public meetings will be held on Thursday, April 28th between
7:30 p.m. – 9:00 p.m. at the Community Services Center in the Multipurpose Room and Saturday, April 30th from 8:00 a.m. – 2:00 p.m. in the Clerk’s Office. Citizens may also visit the Clerk’s Office any time during regular business hours Monday – Friday from 8:00 a.m. – 5:00 p.m. to use the voting device. Clerk Hope further commented that the Absentee Ballots were mailed out today, April 19th.



TOWNSHIP MANAGER ELSINGA

MARCH 2005 REPORT

The Board reviewed the Township Manager’s March 2005 Report (ATTACHMENT VIII).

Twp. Mgr. Elsinga commented that his monthly report includes Spartan Speedway’s request to hold a special event called the Ultimate Tailgate Extravaganza, sponsored by Q-106, to be held on August 27, 2005 from 10:00 a.m. – 4:00 p.m., which is the same day as the Holt Hometown Festival.


SPECIAL DELHI TOWNSHIP BOARD MEETING RE: GRIEVANCE

Supervisor Goodrich reported that he would be calling a special Township Board meeting sometime in the immediate future, possibly May 5, 2005, relative to a grievance that has been filed with the Township.

 

EXECUTIVE SESSION

The Board entered into Executive Session at 8:48 p.m.

HOPE MOVED TO ENTER INTO EXECUTIVE SESSION FOR THE
PURPOSE OF DISCUSSING LAND ACQUISITION AND AN ATTORNEY’S LETTER DATED MARCH 31, 2005.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Regular meeting reconvened at 9:47 p.m.



PARTIAL SETTLEMENT AGREEMENT AND RELEASE BETWEEN DELHI CHARTER TOWNSHIP AND LOUIS J. EYDE LIMITED FAMILY PARTNERSHIP AND GEORGE F. EYDE LIMITED FAMILY PARTNERSHIP – REZONING OF PARCEL B & C, 2300 BLOCK OF WAVERLY ROAD

AMMON MOVED TO APPROVE THE PARTIAL SETTLEMENT AGREEMENT AND RELEASE BETWEEN DELHI CHARTER TOWNSHIP AND LOUIS J. EYDE LIMITED FAMILY PARTNERSHIP AND GEORGE F. EYDE LIMITED FAMILY PARTNERSHIP IN REGARDS TO THE REZONING OF PARCEL B AND PARCEL C OF THE 2300 BLOCK OF WAVERLY ROAD AND TO AUTHORIZE LEGAL COUNSEL TO EXECUTE THE APPROPRIATE STIPULATION.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
Absent: Jenks
MOTION CARRIED

 

FYI ITEMS

1. Minutes of March 28, 2005 Delhi Twp. Planning Commission mtg.
2. April 12, 2005 Accounts Payables & check register and warrant list.


 

ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Jenks
MOTION CARRIED

Meeting adjourned at 9:48 p.m.