A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED



ACCOUNTS PAYABLE – FEBRUARY 15, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID
FEBRUARY 15, 2005, TOTALING $278,160.15 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope, Jenks
MOTION CARRIED
 

PUBLIC COMMENTS
 

Mike Hamilton, 4521 Sycamore – requested that the Twp. Board review his grievance relative to a Fire Dept. policy requiring that all fire personnel use a self-contained breathing apparatus (SCBA). The following people spoke in support of Mr. Hamilton:

Jim Pierce Karen & Danielle Gamelin Jerry Nelson
1888 Elm 4149 Watson 1956 Michael

Supervisor Goodrich commented that the Township Board would review Mr. Hamilton’s request.

Jim Pierce, 1888 Elm – expressed his concerns about the Township’s budget, and FOIA Request Forms.

Joe Guenther, 793 Foxview Lane, Mason – commented that he was previously a life-long resident of Delhi Township before moving to Mason, and that at the first of the year 2005 he was chosen to be the newest Ingham County Road Commissioner.

SET/ADJUST AGENDA

AMMON MOVED THAT “ORGANIZATIONAL RESTRUCTURING OF DELHI TOWNSHIP” BE ADDED AS A LATE AGENDA ITEM (Agenda Item No. 15).

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED



CERTIFICATE OF RECOGNITION – JOYCE GOULET

Supervisor Goodrich presented a Certificate of Recognition to Joyce Goulet, Accounts Payable/Elections Coordinator, for 30 years of service with Delhi Township.



2004 ANNUAL REPORT – PUBLICLY OWNED TREATMENT WORKS (POTW)

Sandra Diorka, POTW Superintendent, gave a Power Point presentation of her 2004 POTW Annual Report.


 

COMMITTEE BUSINESS – PUBLIC ADMINISTRATION
 

“PHP PLUS” BENEFIT PLAN RENEWAL

The Board reviewed a memorandum dated February 22, 2005 from Twp. Mgr. Elsinga (ATTACHMENT I).

HOPE MOVED TO APPROVE THE “PHP PLUS” BENEFIT PLAN
RENEWAL FOR THE APRIL 1, 2005 THROUGH MARCH 31, 2006
PLAN YEAR, FOR EMPLOYEE HEALTH CARE, WITH NO CHANGE
IN BENEFIT COVERAGE.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum
MOTION CARRIED



DELTA DENTAL PLAN RENEWAL

The Board reviewed a memorandum dated February 22, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

KREPPS MOVED TO APPROVE THE DELTA DENTAL BENEFIT
PLAN RENEWAL FOR THE APRIL 1, 2005 THROUGH MARCH 31,
2006 PLAN YEAR, FOR EMPLOYEE DENTAL CARE, WITH NO
CHANGE IN BENEFIT COVERAGE.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum, Krepps
MOTION CARRIED



AFLAC FLEXIBLE BENEFITS PLAN/FLEXIBLE SPENDING ACCOUNTS

The Board reviewed a memorandum dated February 23, 2005 from Twp. Mgr. Elsinga (ATTACHMENT III).

HAYHOE MOVED TO AMEND DELHI TOWNSHIP’S FLEXIBLE
BENEFITS PLAN TO INCREASE THE ANNUAL ELECTION FOR
THE UNREIMBURSED MEDICAL FLEXIBLE SPENDING ACCOUNT
FROM $2,000 TO $2,600 AND TO EXPAND THE ELIGIBILITY
REQUIREMENTS TO INCLUDE ALL SALARIED EMPLOYEES OF
THE TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Ammon
Nays: Jenks
MOTION CARRIED



2005 NATIONAL CITIZEN SURVEY

The Board reviewed a memorandum dated February 25, 2005 from Twp. Mgr. Elsinga (ATTACHMENT IV).

KETCHUM MOVED TO AUTHORIZE AN EXPENDITURE NOT TO EXCEED $9,000
TO THE NATIONAL RESEARCH CENTER, INC. TO CONDUCT A NATIONAL CITIZEN
SURVEY OF THE RESIDENTS IN DELHI CHARTER TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Ammon, Goodrich
Nays: Hayhoe, Jenks
MOTION CARRIED

 

COMMITTEE BUSINESS – PUBLIC SAFETY

RESOLUTION NO. 2005-002, 5-YEAR COMMUNITY RECREATION PLAN

The Board reviewed a memorandum dated February 22, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

AMMON MOVED TO ADOPT RESOLUTION NO. 2005-002 WHICH
ADOPTS A FIVE (5) YEAR COMMUNITY RECREATION PLAN FOR
DELHI CHARTER TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Jenks, Ketchum, Krepps, Ammon, Goodrich, Hayhoe
MOTION CARRIED
 

NEW BUSINESS

SPARTAN SPEEDWAY 2005 RACE SCHEDULE

The Board reviewed a memorandum dated February 22, 2005 from Twp. Mgr. Elsinga (ATTACHMENT VI).

HOPE MOVED TO APPROVE THE 2005 RACE SCHEDULE FOR
SPARTAN SPEEDWAY (EXHIBIT A).

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED

Jim Leasure, 815 Ives Rd., Mason – Spartan Speedway spoke about the 2005 Spartan Speedway Race Schedule.


EXHIBIT A
SPARTAN SPEEDWAY 2005 RACE SCHEDULE

PRACTICE SESSIONS

SATURDAY – APRIL 16, 2005 (11:00 a.m. – 3:00 p.m.)
SUNDAY – APRIL 17, 2005 (1:00 p.m. – 5:00 p.m.)

REGULAR RACING EVENTS

FRIDAY EVENTS - SUPER LATE MODELS, MODIFIEDS, STREET STOCKS, AND PONY
STOCKS (EXCEPTION: AUGUST 5TH AND SEPTEMBER 9TH RACES INCLUDE FIGURE 8’s)

FRIDAY - APRIL 22, 2005 FRIDAY - JULY 8, 2005
FRIDAY - APRIL 29, 2005 FRIDAY - JULY 15, 2005
FRIDAY - MAY 6, 2005 FRIDAY - JULY 22, 2005
FRIDAY - MAY 13, 2005 FRIDAY - JULY 29, 2005
FRIDAY - MAY 20, 2005 FRIDAY - AUGUST 5, 2005
FRIDAY - MAY 27, 2005 FRIDAY - AUGUST 12, 2005
FRIDAY - JUNE 3, 2005 FRIDAY - AUGUST 19, 2005
FRIDAY - JUNE 10, 2005 FRIDAY - AUGUST 26, 2005
FRIDAY - JUNE 17, 2005 FRIDAY - SEPTEMBER 2, 2005
FRIDAY - JUNE 24, 2005 FRIDAY - SEPTEMBER 9, 2005
FRIDAY - JULY 1, 2005

SUNDAY EVENTS – FIGURE 8 RACES PLUS 2 OTHER DIVISIONS
SUNDAY - MAY 29, 2005
SUNDAY - JUNE 12, 2005 (*RAIN DATE – SUNDAY - JUNE 26)
SUNDAY - JULY 10, 2005 (*RAIN DATE – SUNDAY - JULY 24)
SUNDAY - AUGUST 7, 2005 (*RAIN DATE – SUNDAY - AUGUST 21)
SUNDAY - SEPTEMBER 4, 2005 (*RAIN DATE – SUNDAY - SEPTEMBER 11)

NOTE: * Only two (2) Friday, Saturday or Sunday rain dates are permitted per racing season.

CLUB EVENTS
A MAXIMUM OF FOUR (4) CLUB EVENTS ARE PERMITTED PER RACING SEASON. CLUB EVENTS SHALL NOT LAST MORE THAN TWO CONSECUTIVE DAYS.



AMENDMENT TO POLICY NO. 117, INVESTMENT POLICY

The Board reviewed a memorandum dated February 24, 2005 from Treasurer Harry Ammon (ATTACHMENT VII).

AMMON MOVED TO ADOPT DELHI TOWNSHIP POLICY NO. 117,
DELHI CHARTER TOWNSHIP INVESTMENT POLICY, AS AMENDED.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope, Jenks
MOTION CARRIED



RESOLUTION NO. 2005-003, APPROVING GRANT AGREEMENT FOR OPTICAL SCAN VOTING EQUIPMENT

The Board reviewed a memorandum dated February 23, 2005 from Clerk Evan Hope (ATTACHMENT VIII).

HOPE MOVED TO ADOPT RESOLUTION NO. 2005-003 APPROVING
THE GRANT AGREEMENT FOR OPTICAL SCAN VOTING EQUIPMENT.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum
MOTION CARRIED



RESOLUTION NO. 2005-004, HOLLEY MEADOWS CONDOMINIUMS WASTEWATER TREATMENT FACILITY

The Board reviewed memorandums dated February 24, 2005 from Twp. Mgr.
Elsinga and February 23, 2005 from Pete Stoughton, Assistant Planner
(ATTACHMENT IX).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2005-004, WHICH
WOULD DECLINE ANY RESPONSIBILITY FOR THE OVERSIGHT, MAINTENANCE,
OR OPERATION OF HOLLEY MEADOWS CONDOMINIUM WASTEWATER
TREATMENT FACILITY.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum, Krepps
MOTION CARRIED



ADDITIONAL PROFESSIONAL SERVICES PROPOSAL – COMPUTER MODEL, TETRA TECH MPS

The Board reviewed memorandums dated February 23, 2005 from Twp. Mgr. Elsinga, February 18, 2005 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 22, 2005 from Jeffrey and Gary Markstrom, P. E. of Tetra Tech MPS (ATTACHMENT X).

HOPE MOVED TO APPROVE THE PROFESSIONAL SERVICE PROPOSAL
FROM TETRA TECH MPS FOR ADDITIONAL COMPUTER MODEL SERVICES
IN THE AMOUNT OF $14,000 (THE TOWNSHIP’S SHARE BEING $7,000).

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Jenks, Ketchum, Krepps, Ammon
MOTION CARRIED



ACCEPTANCE OF SANITARY SEWER SYSTEM, ASPEN CIRCLE CONDOMINIUMS

The Board reviewed memorandums dated February 22, 2005 from Twp. Mgr.
Elsinga and February 15, 2005 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XI).

HAYHOE MOVED TO ACCEPT THE SANITARY SEWER SYSTEM FOR
ASPEN CIRCLE CONDOMINIUMS INTO DELHI TOWNSHIP’S PUBLICLY
OWNED COLLECTION SYSTEM FOR OWNERSHIP AND MAINTENANCE
AT A TOTAL COST OF $33,997.84.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Jenks, Ketchum, Krepps, Ammon, Goodrich
MOTION CARRIED

 

ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE, CASE NO. 05-778, 2500 BLOCK OF MIRIAM STREET, TAX PARCEL #33-25-05-11-354-011, MITCHELL FANNON, R-1D, ONE AND TWO FAMILY RESIDENTIAL, TO RM, MULTIPLE FAMILY, INTRODUCTION AND FIRST CONSIDERATION                                                                                                                                                                                           

The Board reviewed the recommendation of the Planning Commission.

KREPPS MOVED UPON INTRODUCTION AND FIRST CONSIDERATION,
TO APPROVE THE REZONING OF CASE NO. 05-778, 2500 BLOCK OF MIRIAM STREET, TAX PARCEL #33-25-05-11-354-011, MITCH FANNON, FROM R1-D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL, TO RM, MULTIPLE FAMILY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE FUTURE LAND USE MAP.

Treasurer Ammon commented that this rezoning request would add about 2½ acres (2.84 acres) to the west side of the 23 acres that the Twp. Board previously approved the rezoning for (1/18/05 Bd. Mtg.) to RM on the north side of Willoughby Rd.

Trustee Ketchum commented that he didn’t support the rezoning of the 23 acres and that he wouldn’t support the rezoning of this piece of property (2.84 acres).

A Roll Call Vote was recorded as follows:
Ayes: Hope, Jenks, Krepps, Ammon, Goodrich, Hayhoe
Nay: Ketchum
MOTION CARRIED



FINAL PRELIMINARY PLAT – WASHINGTON WOODS SUBDIVISION

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED TO APPROVE THE FINAL PRELIMINARY PLAT FOR
WASHINGTON WOODS SUBDIVISION, A PART OF THE NORTHEAST
¼ OF SECTION 17, T3N, R2W, DELHI TOWNSHIP.

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Krepps, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED



RECOGNITION OF STUDENT

Supervisor Goodrich recognized a middle school student, Brian Goulet, in the audience, whom is working toward his Boy Scout Communication Merit Badge.

Boy Scout Brian Goulet commented that he attends St. Casimir Middle School and that he has been in Boy Scouts for nearly two years and was in Cub Scouts as well.


 

LATE AGENDA ITEMS

ORGANIZATIONAL RESTRUCTURING OF DELHI CHARTER TOWNSHIP – ELIMINATION OF ENGINEERING DEPARTMENT

The Board reviewed a memorandum dated March 1, 2005 from Twp. Mgr. Elsinga (ATTACHMENT XII).

AMMON MOVED TO PROVIDE THE ORGANIZATIONAL RESTRUCTURING OF DELHI CHARTER TOWNSHIP THROUGH THE ELIMINATION OF THE ENGINEERING DEPARTMENT AND TO LAYOFF THE LAST REMAINING EMPLOYEE, ROBERT SCHEUERMAN, EFFECTIVE MAY 1, 2005, IN ORDER TO PROVIDE MR. SCHEUERMAN THE OPPORTUNITY TO FIND OTHER EMPLOYMENT, HE SHALL NOT BE REQUIRED TO PERFORM ANY FURTHER DUTIES AS TOWNSHIP ENGINEER. THE TOWNSHIP MANAGER IS HEREBY DELEGATED AND AUTHORIZED TO TAKE ANY ACTION HE DEEMS APPROPRIATE REGARDING MR. SCHEUERMAN’S SEPARATION FROM EMPLOYMENT PROVIDED THAT MR. SCHEUERMAN’S SALARY AND BENEFITS CONTINUE THROUGH MAY 1, 2005.

Twp. Mgr. Elsinga commented that this is a very difficult recommendation for the Twp. Manager to provide to the Township Board; however, it is the Manager’s responsibility for the Township’s budget and all personnel. Twp. Mgr. Elsinga further commented that he previously discussed with the Township Board the need to consider a millage to replace reductions in revenue sharing to continue the support of the Township’s public safety services, which includes fire and police. The recent vacancy of the part-time secretary in the Engineering Department, (now working in the Maintenance Dept.) required the Twp. Manager to evaluate that position along with the one remaining full-time position of Twp. Engineer. There are no major infrastructure projects scheduled in the foreseeable future that need to be managed by the Engineering Department. The Township has qualified staff in other departments (Community Development, Maintenance/Safety, Parks & Recreation, POTW, Assessing, Manager’s Office) who can effectively manage the routine activities along with the major projects that may come up periodically. As in the past, the Township uses engineering firms to design and administer major projects. The elimination of the Engineering Department could save the Township a minimum of $150,000 per year.

Trustee Ketchum commented that this is difficult for him to do since he is a statewide union president who fights to keep jobs. However, he realizes the Township budget has to be addressed for the betterment of the whole community, even though at times it may affect an individual or two.

Trustee Krepps commented that, based on the information that he has seen, he believes that the recommendation is the right move in terms of recognizing the foreseeable needs of the Township. The Township Board has an obligation to taxpayers to make the local government as lean and efficient as possible. The good news is that one of the employees (part-time Engineering Dept. secretary) has found another position within the organization. Our great regret is that the elimination of the Engineering Department eliminates the position of Twp. Engineer. Trustee Krepps further commented that he has known Mr. Scheuerman for almost five years and he has been very impressed with Mr. Scheuerman’s knowledge, professionalism and service to the people of Delhi Township during that time. Trustee Krepps also commented that it is his hope that Mr. Scheuerman will be able to find an employer who will be able to take advantage of his talents in the very near future and he wishes Mr. Scheuerman well. Supervisor Goodrich commented that he believes the entire Board concurs with these comments.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum, Krepps
MOTION CARRIED

 

REPORTS

SUPERVISOR GOODRICH

MICHIGAN TOWNSHIPS ASSOCIATION (MTA) CAPITOL CONFERENCE

Supervisor Goodrich and Trustees John Hayhoe and Paul Krepps are attending the MTA Capitol Conference on Wednesday, March 2, 2005 at the Radisson Hotel in Lansing.



TREASURER AMMON

STATE REVENUE SHARING CHECK

Treasurer Ammon reported that the Treasurer’s Office received a revenue sharing check from the State of Michigan for the last two months. The distribution for constitutional sales tax sharing was $269,180 and the combined statutory sales tax was $57,618.


DELHI TOWNSHIP PLANNING COMMISSION TRAINING SESSION

The Delhi Township Planning Commission is hosting a training session on Thursday, March 10, 2005 at 6:00 p.m.




CLERK HOPE

FREEDOM OF INFORMATION ACT (FOIA) PROCESS

Clerk Hope corrected some comments that were made during the Public Comments portion of this Board meeting relative to the Township’s FOIA process.
 

TRUSTEES

HAYHOE

SIGN ORDINANCE REVIEW COMMITTEE

The Township’s Sign Ordinance Review Committee is meeting on Thursday, March 3, 2005 at 6:00 p.m. in the Multipurpose Room at the Community Services Center.


FREEDOM OF INFORMATION ACT (FOIA) FEES

Trustee Hayhoe commented that being fiscally responsible with the Township’s money, he would like to see the Township charge for FOIA requests.




KETCHUM

FIRE DEPARTMENT FIRE FIGHTERS EMPLOYEE POLICY

Trustee Ketchum requested a copy of the Fire Department’s Fire Fighters Employee Policy. Twp. Mgr. Elsinga responded that Fire Chief Royston and Human Resources
would put together all the information and provide that information to the Township Board. Supervisor Goodrich commented that the information would be included in the Board packet for the March 8, 2005 Public Services Committee meeting. Supervisor Goodrich requested that the Township research what the surrounding communities are doing relative to this matter.
 

FYI ITEMS

1. Accounts Payable dated February 15, 2005.


 

ADJOURNMENT

GOODRICH MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
MOTION CARRIED

Meeting adjourned at 9:07 p.m.