The Delhi Charter Township Board met in a regular meeting on Tuesday, February 15, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:35 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Trustees John Hayhoe, Jerry Ketchum, Paul Krepps

Members Absent: Clerk Evan Hope, Trustee Terri Jenks
(Due to illnesses)

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, Dir. of Community Development/DDA Exec. Dir.
Robert Scheuerman, P. E., Twp. Engineer
Rick Royston, Fire Chief
Mark Jenks, Dir. of Parks and Recreation
Sandra Diorka, POTW Superintendent
Deputy Joel Siemens, Delhi Div., Ingham County Sheriff’s Office
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Amy Finch, Records Coordinator/Deputy Twp. Clerk
Barbara Prater, Assistant Twp. Clerk

MINUTES

MINUTES OF REGULAR TOWNSHIP BOARD MEETING – JANUARY 18, 2005

AMMON MOVED THAT THE MINUTES OF THE JANUARY 18, 2005
MEETING BE APPROVED AS CORRECTED.

The January 18, 2005 Twp. Board minutes were corrected “prior” to the 1/18 Board meeting and distributed to the Board.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Jenks
MOTION CARRIED



MINUTES OF SPECIAL TOWNSHIP BOARD MEETING – JANUARY 19, 2005

AMMON MOVED THAT THE MINUTES OF THE SPECIAL MEETING
HELD ON JANUARY 19, 2005 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Jenks
MOTION CARRIED

 

CLAIMS

PAYROLL – JANUARY 27, 2005

AMMON MOVED THAT THE PAYROLL PAID, JANUARY 27,
2005 TOTALING $145,675.50 HAVING BEEN REVIEWED,
AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Ketchum, Krepps
Absent: Hope, Jenks
MOTION CARRIED



PAYROLL – FEBRUARY 10, 2005

AMMON MOVED THAT THE PAYROLL PAID, FEBRUARY 10,
2005 TOTALING $144,895.41 HAVING BEEN REVIEWED,
AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Ketchum, Krepps, Ammon
Absent: Hope, Jenks
MOTION CARRIED



ACCOUNTS PAYABLE – JANUARY 18, 2005

AMMON MOVED THAT THE ACCOUNTS PAYABLE PAID
JANUARY 18, 2005, TOTALING $221,553.84 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Ketchum, Krepps, Ammon, Goodrich
Absent: Hope, Jenks
MOTION CARRIED



ACCOUNTS PAYABLE – FEBRUARY 1, 2005

AMMON MOVED THAT THE ACCOUNTS PAYABLE PAID
FEBRUARY 1, 2005, TOTALING $579,958.26 HAVING BEEN
REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY
THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Hope, Jenks
MOTION CARRIED



PUBLIC COMMENTS

Don Randall, 2724 S. Waverly Rd., Lansing – expressed concern that there is an address on Waverly Road in Delhi Township south of Bishop Road with the same exact address as his. This has been a problem for over 20 years. Twp. Mgr. Elsinga commented that he received a telephone call from Mr. Randall several days ago and he asked Pete Stoughton, Assistant Planner, to look into how street numbers could be changed. Mr. Stoughton contacted Delta Twp. and Delta Twp. staff will look at the street numbering problem at a public safety standpoint.




2004 ANNUAL REPORT – ENGINEERING DEPARTMENT

Robert Scheuerman, P. E., Twp. Engineer, gave his 2004 Annual Engineering Department Report (ATTACHMENT I).
 

UNFINISHED BUSINESS

RESOLUTION NO. 2005-001, RESOLUTION TO INCREASE FEES FOR COMMUNITY DEVELOPMENT SERVICES

The Board reviewed memorandums dated February 10, 2005 from Twp. Mgr. Elsinga and November 9, 2004 from Peter Stoughton, Assistant Planner (ATTACHMENT II).

AMMON MOVED TO ADOPT RESOLUTION NO. 2005-001 WHICH WOULD INCREASE THE FEES ASSOCIATED WITH COMMUNITY DEVELOPMENT SERVICES, EFFECTIVE MARCH 15, 2005.

Al McFadyen, Dir. of Community Development, commented that the Holt Community News printed an article relative to the proposed increase in fees associated with Community Development Services. Once the Twp. Board approves these fees, a letter will be sent to licensed builders and contractors, and an article will be put in the local newspaper.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Ketchum
Absent: Hope, Jenks
MOTION CARRIED


 

COMMITTEE BUSINESS – PUBLIC SAFETY
 

AGREEMENT FOR FIRE SERVICES BETWEEN ALAIEDON TOWNSHIP AND DELHI CHARTER TOWNSHIP

The Board reviewed memorandums dated February 8, 2005 from Twp. Mgr. Elsinga and February 7, 2005 from Fire Chief Rick Royston (ATTACHMENT III).

KREPPS MOVED TO APPROVE THE AGREEMENT FOR FIRE
SERVICES BETWEEN DELHI CHARTER TOWNSHIP AND ALAIEDON TOWNSHIP, EFFECTIVE JANUARY 1, 2005 THROUGH DECEMBER 31,
2005.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Ketchum, Krepps
Absent: Hope, Jenks
MOTION CARRIED

NEW BUSINESS

MUTUAL FIRE AID AGREEMENT BETWEEN STOCKBRIDGE TOWNSHIP AND DELHI CHARTER TOWNSHIP

The Board reviewed memorandums dated February 8, 2005 from Twp. Mgr. Elsinga and February 4, 2005 from Fire Chief Rick Royston (ATTACHMENT VI).

AMMON MOVED TO APPROVE THE MUTUAL AID FIRE PROTECTION AGREEMENT BETWEEN STOCKBRIDGE TOWNSHIP AND DELHI CHARTER TOWNSHIP TO PROVIDE RECIPROCAL FIRE AID.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Ketchum, Krepps, Ammon
Absent: Hope, Jenks
MOTION CARRIED

 

INVESTMENT AND FINANCIAL TRANSACTIONS – FLAGSTAR BANK

The Board reviewed a memorandum dated February 8, 2005 from Treasurer Harry Ammon (ATTACHMENT V).

HAYHOE MOVED TO AUTHORIZE THE TOWNSHIP TREASURER TO DEPOSIT AND INVEST FUNDS OF DELHI CHARTER TOWNSHIP WITH FLAGSTAR BANK.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Ketchum, Krepps, Ammon, Goodrich
Absent: Hope, Jenks
MOTION CARRIED




INVESTMENT AND FINANCIAL TRANSACTIONS – SSB BANK

The Board reviewed a memorandum dated February 8, 2005 from Treasurer Harry Ammon (ATTACHMENT VI).

KREPPS MOVED TO AUTHORIZE THE TOWNSHIP TREASURER TO DEPOSIT AND INVEST FUNDS OF DELHI CHARTER TOWNSHIP WITH
SSB BANK.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Hope, Jenks
MOTION CARRIED




AUTHORIZATION TO BALANCE SOUTH WASHINGTON/HIGGINS 2005 DEBT SERVICE BUDGET

The Board reviewed memorandums dated February 9, 2005 from Treasurer
Harry Ammon and February 2, 2005 from Jason Coker, Dir. of Accounting (ATTACHMENT VII).

KETCHUM MOVED TO TRANSFER $33,235 FROM THE SEWER SURPLUS FUND TO THE 1990 SANITARY SEWER SPECIAL ASSESSMENT SERIAL BONDS (SOUTH WASHINGTON/HIGGINS) 2005 DEBT SERVICE FUND.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Ketchum
Absent: Hope, Jenks
MOTION CARRIED




AUTHORIZATION TO BALANCE WATER DISTRICT #63 (LAMOREAUX NO. 3) 2005 DEBT SERVICE BUDGET

The Board reviewed memorandums dated February 9, 2005 from Treasurer
Harry Ammon and February 2, 2005 from Jason Coker, Dir. of Accounting (ATTACHMENT VIII).

HAYHOE MOVED TO TRANSFER $8,810 FROM THE WATER IMPROVEMENT FUND TO THE 1990 WATER IMPROVEMENT DISTRICT #63 SERIAL BONDS (LAMOREAUX NO. 3) 2005 DEBT
SERVICE FUND.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Ketchum, Krepps
Absent: Hope, Jenks
MOTION CARRIED




AUTHORIZATION TO BALANCE WATER DISTRICT #66 (DELL/LAMOREAUX/COLLEGE/WILLOUGHBY) 2005 DEBT SERVICE BUDGET

The Board reviewed memorandums dated February 10, 2005 from Treasurer
Harry Ammon and February 2, 2005 from Jason Coker, Dir. of Accounting (ATTACHMENT IX).

KREPPS MOVED TO TRANSFER $2,410 FROM THE WATER IMPROVEMENT FUND TO THE 1990 WATER IMPROVEMENT DISTRICT #66 SERIAL BOND (DELL/LAMOREAUX/COLLEGE/WILLOUGHBY) 2005 DEBT SERVICE FUND.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Ketchum, Krepps, Ammon
Absent: Hope, Jenks
MOTION CARRIED




AUTHORIZATION TO BALANCE WATER DISTRICT #70 SERIAL BONDS (PINETREE ACRES) 2005 DEBT SERVICE BUDGET

The Board reviewed memorandums dated February 9, 2005 from Treasurer
Harry Ammon and February 2, 2005 from Jason Coker, Dir. of Accounting (ATTACHMENT X).

HAYHOE MOVED TO TRANSFER $3,050 FROM THE WATER IMPROVEMENT FUND TO THE 1991 WATER IMPROVEMENT DISTRICT #70 SERIAL BONDS (PINETREE ACRES) 2005 DEBT
SERVICE FUND.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Ketchum, Krepps, Ammon, Goodrich
Absent: Hope, Jenks
MOTION CARRIED

ZONING AND DEVELOPMENT

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-773, SIGNS IN RESIDENTIAL DISTRICTS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 39.110

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON SECOND CONSIDERATION, TO ADOPT
CASE NO. 04-773 AMENDING ZONING ORDINANCE NO. 39,
SECTION 6.9.5 (SIGNS IN RESIDENTIAL DISTRICTS), FOR THE
PURPOSE OF PERMITTING ONE SIGN AT EACH SUBDIVISION
ENTRANCE, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 39.110.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Ammon, Goodrich, Hayhoe
Absent: Hope, Jenks
MOTION CARRIED




APPROVE DISTRIBUTION OF REVISED COMPREHENSIVE DEVELOPMENT PLAN AND FUTURE LAND USE MAP FOR COMMENTS FROM SURROUNDING COMMUNITIES

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED TO APPROVE THE DISTRIBUTION OF THE
REVISED COMPREHENSIVE DEVELOPMENT PLAN AND FUTURE
LAND USE MAP TO SURROUNDING COMMUNITIES FOR THE
PURPOSE OF SEEKING COMMENTS ON THE SAME.

Al McFadyen, Dir. of Community Development, commented that for the past several months the Delhi Twp. Planning Commission has systematically been going through the Comprehensive Development Plan (CDP) and Future Land Use Map. Mr. McFadyen further commented that the changes to the proposed revised CDP and Future Land Use Map are basically housekeeping changes, and he spoke about some of the changes.

Mr. McFadyen commented that once the Twp. Board approves the distribution of the revised CDP/Future Land Use Map, there is a 75-day approval process and ultimately the Planning Commission adopts the revised CDP/Land Use Map.

A Roll Call Vote was recorded as follows:
Ayes: Krepps, Ammon, Goodrich, Hayhoe, Ketchum
Absent: Hope, Jenks
MOTION CARRIED

 

REPORTS

SUPERVISOR GOODRICH

MICHIGAN TOWNSHIPS ASSOCIATION (MTA) CAPITOL CONFERENCE – MARCH 2, 2005

Supervisor Goodrich reported that he would be attending the MTA Capitol Conference on March 2, 2005.




TREASURER AMMON

4TH QUARTER 2004 INVESTMENT REPORT

Treasurer Ammon gave his 4th Quarter 2004 Investment Report (ATTACHMENT XI).


PROPERTY TAXES

Treasurer Ammon reported that February 14, 2005 was the last day to pay property taxes without penalty and interest. As of February 14th the Township collected 92.5% of its property taxes.



TOWNSHIP MANAGER ELSINGA

JANUARY MONTHLY REPORT

The Board reviewed Twp. Mgr. Elsinga’s January Monthly Report (ATTACHMENT XII).

The report includes updates on Cedar Lake, Ingham County Road Commission re: no additional match monies for Delhi Township’s Road Improvement Program for FY 2001, 2002 and 2003, Publicly Owned Treatment Works (POTW), Dir. of Community Development Position, Community Services Center Building office utilization, Geographic Information Systems (GIS), and the 2005 Michigan Local Government Manager’s Association (MLGMA) Winter Institute held January 25-28 in Grand Rapids.


 

TRUSTEES

HAYHOE

SIGN ORDINANCE

Trustee Hayhoe reported on a public meeting that he recently attended on the proposed revisions to the Township’s sign ordinance. There was good feedback from some of the citizens attending this meeting.


KIWANIS PAPER DRIVE

Trustee Hayhoe commented that since Dimondale no longer recycles paper, several citizens from Dimondale brought their papers to the last Kiwanis paper drive.


 

EXECUTIVE SESSION

REAL ESTATE LEASE CONSIDERATION

Enter into Executive Session - 8:28 p.m.

AMMON MOVED TO ENTER INTO EXECUTIVE SESSION FOR
THE PURPOSE OF DISCUSSING A REAL ESTATE LEASE CONSIDERATION.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Jenks
MOTION CARRIED

Regular meeting reconvened at 8:57 p.m.


 

FYI ITEMS

1. Consumers Energy’s Winter 2004-2005 Newsletter, Touching Base.
2. Accounts Payables dated January 18 and February 1, 2005.



 

ADJOURNMENT

AMMON MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Hope, Jenks
MOTION CARRIED

Meeting adjourned at 8:59 p.m.