DELHI CHARTER TOWNSHIP

BOARD OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, JANUARY 18, 2005

The Delhi Charter Township Board met in a regular meeting on Tuesday, January 18, 2005 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Goodrich called the meeting to order at 7:30 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Clerk Evan Hope, Trustees John Hayhoe, Terri Jenks,
Jerry Ketchum

Members Absent: Trustee Paul Krepps

Others Present:
John Elsinga, Twp. Mgr.
Al McFadyen, Dir. of Community Development/DDA Exec. Dir.
Rick Royston, Fire Chief
Mark Jenks, Dir. of Parks & Recreation
Sandra Diorka, POTW Superintendent
Pete Stoughton, Assistant Planner
Lt. Jeff Cook, Delhi Div., Ingham County Sheriff’s Office
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Barbara Prater, Assistant Twp. Clerk
 

MINUTES

MINUTES OF REGULAR TOWNSHIP BOARD MEETING – JANUARY 4, 2005

HOPE MOVED TO APPROVE THE BOARD MINUTES OF THE REGULAR
MEETING HELD ON JANUARY 4, 2005.

A Voice Poll was recorded as follows: All Ayes
Absent: Krepps
MOTION CARRIED

CLAIMS

PAYROLL – JANUARY 13, 2005

HOPE MOVED THAT THE PAYROLL PAID, JANUARY 13, 2005
TOTALING $144.537.79 HAVING BEEN REVIEWED, AUDITED,
AND APPROVED BE ACCEPTED BY THE BOARD.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Ammon, Goodrich, Hayhoe, Hope, Jenks
Absent: Krepps
MOTION CARRIED

ACCOUNTS PAYABLE – JANUARY 4, 2005

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID JANUARY 4, 2005, TOTALING $127,457.42 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Krepps
Absent: Krepps
MOTION CARRIED

INTRODUCTIONS

EATON RAPIDS HIGH SCHOOL GOVERNMENT STUDENT

Supervisor Goodrich recognized an Eaton Rapids High School government student in the audience.

PUBLIC COMMENTS

Jerry Baldwin, 2968 Dean – expressed concern about a skateboard/bicycle ramp that has been constructed in the backyard of the house at 1973 Auburn, which is behind Mr. Baldwin’s house. Mr. Baldwin commented that he approached the Township with his concerns the week of January 10, 2005 and was informed that there is no ordinance to prevent the construction of skateboard/bicycle ramps in residential neighborhoods and backyards and that he should contact the police department. Mr. Baldwin said he contacted the police department because of the noise that is created by the skateboard/bicycle ramp activity. The ramp is about 16’wide x 25’ long and 5’ high. Supervisor Goodrich responded that the Township would check into the matter and he also commented that the Township is working on getting a skate park in the Township.

SET/ADJUST AGENDA

HOPE MOVED TO ADD AGENDA ITEM NO. 14, UPDATE ON MITIGATION FOR 2347 PINE TREE ROAD (NASH PROPERTY).

A Voice Poll was recorded as follows: All Ayes
Absent: Krepps
MOTION CARRIED

2004 ANNUAL REPORT – CLERK’S DEPARTMENT

Clerk Evan Hope gave a Power Point presentation of his 2004 Clerk’s Department Annual Report.

COMMITTEE BUSINESS – PUBLIC SERVICES

REQUEST FOR ADDITIONAL COMPENSATION FOR THE GREASE INTERCEPTOR ASSISTANCE STUDY

The Board reviewed a memorandum dated January 11, 2005 from Twp. Mgr. Elsinga (ATTACHMENT I).

AMMON MOVED TO APPROVE THE ADDITIONAL PAYMENT OF $4,660 TO MALCOLM PIRNIE, INC. FOR ADDITIONAL SERVICES REQUESTED ON THE GREASE INTERCEPTOR ASSISTANCE PROJECT.

Twp. Mgr. Elsinga commented that Township staff requested the services of Malcolm Pirnie, Inc. to perform a study that cost $9,318.72 (The preliminary findings included practices in Honolulu and Denver). When the results of the study came back, Township staff believed the findings to be insufficient in meeting the needs of the Township’s citizenry. Therefore, staff asked Malcolm Pirnie to review the practices of state and local facilities. Twp. Mgr. Elsinga commented that staff understood, in general terms, that the extra study would cost about $5,000. Twp. Mgr. Elsinga further commented that he believes that it would be reasonable to compensate Malcolm Pirnie a 50% increase from the original cost, which would be $4,660.

Trustees Hayhoe and Ketchum expressed their concerns about the additional compensation to Malcolm Pirnie, Inc.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hope, Ammon
Nays: Hayhoe, Jenks, Ketchum
Absent: Krepps
MOTION FAILED

COMMITTEE BUSINESS – PUBLIC SAFETY

DIRECTOR OF COMMUNITY DEVELOPMENT POSITION

The Board reviewed a memorandum dated January 14, 2005 from Twp. Mgr. Elsinga (ATTACHMENT II).

AMMON MOVED TO APPROVE A PAY GRADE 12 ($55,673 - $66,813)
FOR THE POSITION OF DIRECTOR OF COMMUNITY DEVELOPMENT.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Jenks, Ketchum, Ammon, Goodrich
Absent: Krepps
MOTION CARRIED

PURCHASE OF A GENESIS RESCUE SYSTEM – FIRE DEPARTMENT

The Board reviewed memorandums dated January 12, 2005 from Twp. Mgr. Elsinga and January 4, 2005 from Fire Chief Rick Royston (ATTACHMENT III).

HOPE MOVED TO APPROVE THE PURCHASE OF A GENESIS RESCUE SYSTEM FROM HOWELL RESCUE SYSTEMS, INC. IN THE AMOUNT OF $32,961 LESS THE TRADE-IN ALLOWANCE OF $6,900 FOR A TOTAL EXPENSE OF $26,061.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Jenks, Ketchum, Ammon, Goodrich, Hayhoe
Absent: Krepps
MOTION CARRIED

NEW BUSINESS
 

SUPPLEMENTAL AGREEMENT NO. 207, WATER SERVICE AGREEMENT BETWEEN DELHI TOWNSHIP AND THE LANSING BOARD OF WATER AND LIGHT, GREAT LAKES CHRISTIAN HOMES, PHASE III

The Board reviewed memorandums dated January 13, 2005 from Twp. Mgr. Elsinga and from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT IV).

AMMON MOVED TO APPROVE SUPPLEMENTAL AGREEMENT NO. 207 TO THE WATER SERVICE AGREEMENT BETWEEN THE CHARTER TOWNSHIP OF DELHI AND THE LANSING BOARD OF WATER AND LIGHT, WHICH CREATES A WATER DISTRICT TO SERVE GREAT LAKES CHRISTIAN HOMES, PHASE III.

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Ammon, Goodrich, Hayhoe, Hope
Absent: Krepps
MOTION CARRIED

ZONING AND DEVELOPMENT
 

PETITION FOR CHANGE OF ZONE, CASE NO. 04-769, 4300 BLOCK OF WILLOUGHBY ROAD, TAX PARCEL #33-25-05-11-376-011, MITCHELL FANNON, R-1C, ONE-FAMILY MEDIUM DENSITY RESIDENTIAL, TO RM, MULTIPLE FAMILY RESIDENTIAL, SECOND CONSIDERATION, ZONING ORDINANCE NO. 573

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 04-769, 4300 BLOCK OF WILLOUGHBY ROAD, TAX PARCEL #33-25-05-11-376-011 (23.1 ACRES), MITCHELL FANNON, FROM R-1C, ONE FAMILY MEDIUM DENSITY RESIDENTIAL, TO RM, MULTIPLE FAMILY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION BASED ON IT BEING CONSISTENT WITH THE COMPREHENSIVE DEVELOPMENT PLAN. ZONING ORDINANCE NO. 573.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks
Nays: Ketchum
Absent: Krepps
MOTION CARRIED

PETITION FOR CHANGE OF ZONE, CASE NO. 04-774, 2129 AND 2137 AURELIUS ROAD, TAX PARCEL #33-25-05-15-479-005 AND #33-25-05-15-479-006, LAURIE HOLLINGER, R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL AND C-2, GENERAL BUSINESS, TO TC, TOWN CENTER, SECOND CONSIDERATION, ZONING ORDINANCE NO. 574

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 04-774, 2129 AND 2137 AURELIUS ROAD, TAX PARCEL #33-25-05-15-479-005 AND #33-25-05-15-479-006 (0.54 ACRES), LAURIE HOLLINGER, FROM R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL AND C-2, GENERAL BUSINESS, TO TC, TOWN CENTER, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 574.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum
Absent: Krepps
MOTION CARRIED

PETITION FOR CHANGE OF ZONE, CASE NO. 04-775, 2121 PHILLIPS AVENUE, TAX PARCEL #33-25-05-15-434-001, MARK PREMER, RM-1, MULTIPLE FAMILY TO R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL, SECOND CONSIDERATION, ZONING ORDINANCE
NO. 575

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 04-775, 2121 PHILLIPS AVENUE, TAX PARCEL #33-25-05-15-434-001 (0.43 ACRES), MARK PREMER, FROM RM-1, MULITPLE FAMILY, TO R-1D, ONE AND TWO FAMILY HIGH DENSITY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 575.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Jenks, Ketchum, Ammon
Absent: Krepps
MOTION CARRIED

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-770, ADDITION OF ANIMAL DAYCARE TO USES PERMITTED BY SPECIAL USE PERMIT, SECOND CONSIDERATION, ZONING ORDINANCE
NO. 39.106

The Board reviewed the recommendation of the Planning Commission.

MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 04-770 AMENDING ZONING ORDINANCE NO. 39, SECTIONS 5.9.4, 5.10.4, 5.11.5, 5.13.3, 5.15.3, 5.16.3, 5.17.3, 5.18.3, 5.19.3, AND 5.21.4 (USES PERMITTED BY SPECIAL USE PERMIT), FOR THE PURPOSE OF ADDING ANIMAL DAYCARE TO USES PERMITTED BY SPECIAL USE PERMIT, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 39.106.

A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Jenks, Ketchum, Ammon, Goodrich
Absent: Krepps
MOTION CARRIED

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-771, LANDSCAPING REQUIREMENTS FOR RM (MULTIPLE FAMILY RESIDENTIAL) ZONING DISTRICTS GENERAL STANDARDS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 39.107

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE
NO. 04-771 AMENDING ZONING ORDINANCE NO. 39, SECTION 5.7.8
(RM DISTRICT – GENERAL STANDARDS), FOR THE PURPOSE OF REQUIRING A LANDSCAPE BUFFER FOR ALL SIDE AND REAR PROPERTY LINES OF RM DEVELOPMENTS THAT ARE ADJACENT TO
ANY RESIDENTIALLY ZONED PROPERTY, AS RECOMMENDED BY THE PLANNING.

A Roll Call Vote was recorded as follows:
Ayes: Hope, Jenks, Ketchum, Ammon, Goodrich, Hayhoe
Absent: Krepps
MOTION CARRIED

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-772, VARIANCE EXTENSIONS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 39.108

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON SECOND CONSIDERATION, TO ADOPT
CASE NO. 04-772 AMENDING ZONING ORDINANCE NO. 39,
SECTION 4.4.3 (VARIANCES), FOR THE PURPOSE OF GRANTING VARIANCE EXTENSIONS UPON WRITTEN REQUEST, AS RECOMMENDED BY THE PLANNING COMISSION. ZONING ORDINANCE NO. 39.108.

A Roll Call Vote was recorded as follows:
Ayes: Jenks, Ketchum, Ammon, Goodrich, Hayhoe, Hope
Absent: Krepps
MOTION CARRIED

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-776, PARKING SPACE RATIOS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 39.109

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 04-776 AMENDING ZONING ORDINANCE NO. 39, SECTION 7.1.9 (REQUIRED PARKING SPACE RATIOS), FOR THE PURPOSE OF ADDING ANIMAL DAYCARE PARKING REQUIREMENTS, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 39.109.

A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Ammon, Goodrich, Hayhoe, Hope, Jenks
Absent: Krepps
MOTION CARRIED

AMENDMENT TO ZONING ORDINANCE NO. 39, CASE NO. 04-773, SIGNS IN RESIDENTIAL DISTRICTS, FIRST CONSIDERATION

The Board reviewed the recommendation of the Planning Commission.

AMMON MOVED UPON FIRST CONSIDERATION, TO ADOPT CASE
NO. 04-773 AMENDING ZONING ORDINANCE NO. 39, SECTION 6.9.5 (SIGNS IN RESIDENTIAL DISTRICTS), FOR THE PURPOSE OF PERMITTING ONE SIGN AT EACH SUBDIVISION ENTRANCE, AS RECOMMENDED BY THE PLANNING COMMISSION.

Pete Stoughton, Assistant Planner, commented that the Township Board sent this zoning request back to the Planning Commission (1/4/2005 Twp. Bd. Mtg.) because there was a concern that allowing a sign at each subdivision entrance could create clutter. Mr. Stoughton further commented that he checked with the Ingham County Road Commission and they require 660 ft. of separation between subdivision access roads. Therefore, the Planning Commission felt that the 600 ft. separation would not create clutter, and therefore, they requested that their original recommendation be sent back to the Township Board.

Trustee Ketchum asked if the 600 ft. requirement applies to private roads, and Mr. Stoughton responded in the affirmative. Clerk Hope commented that these signs are temporary and that they would eventually be taken down. Mr. Stoughton commented that these signs notify the citizens that a subdivision is being developed and properties are for sale. The sign ordinance requires the signs to be removed when 90% of the subdivision lots are sold.

A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Jenks, Ketchum
Absent: Krepps
MOTION CARRIED

LATE AGENDA ITEMS

UPDATE ON MITIGATION FOR 2347 PINE TREE ROAD (NASH PROPERTY)

The Board reviewed a memorandum dated January 18, 2005 from Twp. Mgr. Elsinga (ATTACHMENT V).

KETCHUM MOVED TO APPROVE THE ADDITIONAL EXPENDITURE
OF $5,300 TO FITZGERALD HENNE FOR THE MITIGATION OF 2347
PINE TREE ROAD (NASH PROPERTY).

Twp. Mgr. Elsinga gave a brief synopsis on the mitigation for the Nash Property located at 2347 Pine Tree Rd. Prior to the Township’s acquisition of the property, the Township engaged the services of Fitzgerald Henne & Associates to perform an environmental study (Phases I & II) of the property. Fibertec Industrial Hygiene Services estimated that it would cost about $5,000 to remove the asbestos from the home. However, during the asbestos survey, it was discovered that the drywall joint compound used throughout the entire house contained asbestos. The abatement of the asbestos would be necessary before the house could be demolished and removed. The estimated cost of abatement could reach $50,000. Subsequently, Fitzgerald Henne obtained a revised cost for mitigation necessary to meet the requirements of the Michigan Department of Environmental Quality (MDEQ) for demolishing the house. The revised project total is about a $5,300 increase from the original cost of $26,288.

Twp. Mgr. Elsinga answered various questions relative to the Mitigation of the Nash property.

A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Jenks, Ketchum, Ammon
Absent: Krepps
MOTION CARRIED

REPORTS

SUPERVISOR GOODRICH

DELHI CHARTER TOWNSHIP PLANNING COMMISSION PUBLIC WORKSHOP ON SIGN ORDINANCE, FEBRUARY 2, 2005, CHARLAR PLACE

The Delhi Township Planning Commission has scheduled a public workshop on the sign ordinance on February 2, 2005 at 7:00 p.m. at Charlar Place, 4230 Charlar Dr., Holt.

PROCEDURES FOR ADDRESSING BOARDS, COMMISSIONS AND COMMITTEES

The Board reviewed the revised “Procedure for Addressing Township Boards, Commissions and Committees” (ATTACHMENT VI).

Supervisor Goodrich reported that he has not received any comments from the Township Board relative to the revised “Procedures for Addressing Boards, Commissions and Committees.”

SPECIAL TOWNSHIP BOARD MEETING RE: NATIONAL CITIZENS SURVEY

A special Township Board meeting is scheduled for January 19, 2005 at 6:30 p.m. in the Multipurpose Room at the Community Services Center for the purpose of discussing another National Citizens Survey.

TREASURER AMMON

TREASURER’S OFFICE ACTIVITIES

Treasurer Ammon reported that staff is busy collecting property taxes and that he is working on his 2004 annual report

LIMITED COMMENTS

Jerry Baldwin, 2968 Dean – asked the Board to consider creating an ordinance to prevent large skateboard/bicycle ramps from being built in residential areas and backyards. Treasurer Ammon responded that the Township would ask the Township Attorney about such an ordinance.

EXECUTIVE SESSION – 8:30 p.m.
 

REAL ESTATE LEASE CONSIDERATION

HOPE MOVED TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING A REAL ESTATE LEASE CONSIDERATION.

Meeting reconvened at 9:13 p.m.

FYI ITEMS

1. Letter dated 1/14/05 from Twp. Mgr. Elsinga to John Midgley, Managing Dir., Ingham County Road Commission re: Increase in Delhi Township’s Road Allocation Funding.
2. Letters dated 1/14/05 from Twp. Mgr. Elsinga to Don Holley and Terry Esler re: drainage issues on properties bordering Glenmoor Manor and English Meadows Subdivisions.
3. Accounts Payable dated 1/4/2005

ADJOURNMENT

HOPE MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes
Absent: Krepps
MOTION CARRIED



Meeting adjourned at 9:14 p.m.
 

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