The Delhi Charter Township Board met in a regular meeting on Tuesday, May 4, 2004 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Stuart Goodrich called the meeting to order at 7:38 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL

Members Present:

Supervisor Stuart Goodrich, Clerk Evan Hope, Trustees Steve Anderson, Marsha Bowers, Paul Krepps, Roy Sweet

Members Absent: Treasurer Harry Ammon

Others Present:

John Elsinga, Twp. Mgr.
Robert Scheuerman, P. E., Twp. Engineer
Sandra Diorka, POTW Superintendent
Al McFadyen, DDA Exec. Dir./ Dir. of Community Development
Howard Haas, Chairman, Delhi Twp. DDA Board
Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor
Barbara Prater, Assistant Twp. Clerk/Recording Secretary

Supervisor Goodrich recognized several Holt High School government students in the audience and a parent of one of the students.

A Voice Poll was recorded as follows: All Ayes

Absent: Ammon

A Voice Poll was recorded as follows: All Ayes

Absent: Ammon

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Bowers, Goodrich, Hope, Krepps, Sweet

Absent: Ammon

Includes the following to be reimbursed from separate bank accounts:

A Roll Call Vote was recorded as follows:

Ayes: Bowers, Goodrich, Hope, Krepps, Sweet, Anderson

Absent: Ammon

Steve Dougan, 2455 Pine Tree Rd., Holt, Candidate for the Ingham County Board of Commissioners, and Beth Chandler, 1282 North Street, Dansville, Candidate for the 67^th District House of Representatives, - introduced themselves to the Township Board, citizens, and students in the audience.

HOPE MOVED TO ADD AGENDA ITEM NO. 18, REQUEST FOR CHANGE ORDER TO CONTRACT WITH MARTIN CONTROL SERVICES, INC. FOR ADDITIONAL FLOW MONITORING SERVICES.

A Voice Poll was recorded as follows: All Ayes

Absent: Ammon

Al McFadyen, DDA Executive Dir., gave a Power Point presentation of his 2003 Delhi Twp. DDA Annual Report. Mr. McFadyen also explained the purpose of a Brownfield Redevelopment Authority. Howard Haas, Chairman of the Delhi Twp. DDA Board, and Mr. McFadyen answered various questions relative to DDA activities.

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and March 27 & February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT I).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-025, WHICH IS THE FIRST OF FIVE RESOLUTIONS, TO INITIATE A SPECIAL ASSESSMENT DISTRICT TO DEFRAY FIFTY PERCENT (50%) OF THE COST OF CONSTRUCTION FOR ROAD IMPROVEMENTS ON PAGEANT WAY.

Robert Scheuerman, P. E., Twp. Engineer, spoke about the eight streets that were recommended by the Ingham County Road Commission (ICRC) for road improvements in Delhi Township. The eight roads were put into five districts, which includes:

Mr. Scheuerman further commented that the ICRC will share in paying half of the cost of the road improvements and the property owners pay the other half of the cost through a road improvements special assessment. There will be five resolutions for each district. The first resolution states that the Township is initiating the road improvements project rather than waiting for a petition from the property owners. The second of the five resolutions sets a public hearing that provides the property owners an opportunity to state whether or not they have objections to the road improvements.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Anderson, Bowers

Absent: Ammon

The Board reviewed a memorandum dated April 28, 2004 from Twp. Mgr. Elsinga, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT II).

HOPE MOVED TO ADOPT RESOLUTION NO. 2004-026, WHICH IS THE SECOND OF FIVE RESOLUTIONS IN WHICH PLANS AND ESTIMATES FOR THE CONSTRUCTION OF ROAD IMPROVEMENTS FOR THE PROPOSED PAGEANT WAY SPECIAL ASSESSMENT DISTRICT BE FILED WITH THE TOWNSHIP CLERK, AND SETS A PUBLIC HEARING FOR JUNE 1, 2004 AT 8:00 P.M. TO DETERMINE ITS NEED AND NECESSITY.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Anderson, Bowers, Goodrich

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT III).

ANDERSON MOVED TO ADOPT RESOLUTION NO. 2004-027, WHICH IS THE FIRST OF FIVE RESOLUTIONS, TO INITIATE A SPECIAL ASSESSMENT DISTRICT TO DEFRAY FIFTY PERCENT (50%) OF THE COST OF CONSTRUCTION FOR ROAD IMPROVEMENTS ON ARVIDA DRIVE AND MORENO DRIVE.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Anderson, Bowers, Goodrich, Hope

Absent: Ammon

The Board reviewed a memorandum dated April 28, 2004 from Twp. Mgr. Elsinga, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT IV).

SWEET MOVED TO ADOPT RESOLUTION NO. 2004-028, WHICH IS THE SECOND OF FIVE RESOLUTIONS IN WHICH PLANS AND ESTIMATES FOR THE CONSTRUCTION OF ROAD IMPROVEMENTS FOR THE PROPOSED ARVIDA DRIVE AND MORENO DRIVE SPECIAL ASSESSMENT DISTRICT BE FILED WITH THE TOWNSHIP CLERK, AND SETS A PUBLIC HEARING FOR JUNE 1, 2004 AT 8:15 P.M. TO DETERMINE ITS NEED AND NECESSITY.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Anderson, Bowers, Goodrich, Hope, Krepps

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT V).

BOWERS MOVED TO ADOPT RESOLUTION NO. 2004-029, WHICH IS THE FIRST OF FIVE RESOLUTIONS, TO INITIATE A SPECIAL ASSESSMENT DISTRICT TO DEFRAY FIFTY (50%) OF THE COST OF CONSTRUCTION FOR ROAD IMPROVEMENTS ON DEAN STREET.

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Bowers, Goodrich, Hope, Krepps, Sweet

Absent: Ammon

The Board reviewed a memorandum dated April 28, 2004 from Twp. Mgr. Elsinga, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT VI).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-030, WHICH IS THE SECOND OF FIVE RESOLUTIONS IN WHICH PLANS AND ESTIMATES FOR THE CONSTRUCTION OF ROAD IMPROVEMENTS FOR THE PROPOSED DEAN STREET SPECIAL ASSESSMENT DISTRICT BE FILED WITH THE TOWNSHIP CLERK, AND SETS A PUBLIC HEARING FOR JUNE 1, 2004 AT 8:30 P.M. TO DETERMINE ITS NEED AND NECESSITY.

A Roll Call Vote was recorded as follows:

Ayes: Bowers, Goodrich, Hope, Krepps, Sweet, Anderson

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT VII).

HOPE MOVED TO ADOPT RESOLUTION NO. 2004-031, WHICH IS THE FIRST OF FIVE RESOLUTIONS, TO INITIATE A SPECIAL ASSESSMENT DISTRICT TO DEFRAY FIFTY PERCENT (50%) OF THE COST OF CONSTRUCTION FOR ROAD IMPROVEMENTS ON PLEASANT RIVER DRIVE.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Anderson, Bowers

Absent: Ammon

The Board reviewed a memorandum dated April 28, 2004 from Twp. Mgr. Elsinga, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT VIII).

ANDERSON MOVED TO ADOPT RESOLUTION NO. 2004-032, WHICH IS THE SECOND OF FIVE RESOLUTIONS IN WHICH PLANS AND ESTIMATES FOR THE CONSTRUCTION OF ROAD IMPROVEMENTS FOR THE PLEASANT RIVER DRIVE SPECIAL ASSESSMENT DISTRICT BE FILED WITH THE TOWNSHIP CLERK, AND SETS A PUBLIC HEARING FOR JUNE 1, 2004 AT 8:45 P.M. TO DETERMINE ITS NEED AND NECESSITY.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Anderson, Bowers, Goodrich

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT IX).

SWEET MOVED TO ADOPT RESOLUTION 2004-033, WHICH IS THE FIRST OF FIVE RESOLUTIONS, TO INITIATE A SPECIAL ASSESSMENT DISTRICT TO DEFRAY FIFTY PERCENT (50%) OF THE COST OF CONSTRUCTION FOR ROAD IMPROVEMENTS ON TRUMBULL STREET, RENFREW WAY AND HALIFAX DRIVE.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Anderson, Bowers, Goodrich, Hope

Absent: Ammon

The Board reviewed a memorandum dated April 28, 2004 from Twp. Mgr. Elsinga, and a letter dated February 27, 2004 from Robert Peterson, P. E., Ingham County Road Commission (ATTACHMENT X).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-034, WHICH IS THE SECOND OF FIVE RESOLUTIONS IN WHICH PLANS AND ESTIMATES FOR THE CONSTRUCTION OF ROAD IMPROVEMENTS FOR THE PROPOSED TRUMBULL STREET, RENFREW WAY AND HALIFAX DRIVE SPECIAL ASSESSMENT DISTRICT BE FILED WITH THE TOWNSHIP CLERK, AND SETS A PUBLIC HEARING FOR JUNE 1, 2004 AT 9:00 P.M. TO DETERMINE ITS NEED AND NECESSITY.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Anderson, Bowers, Goodrich, Hope, Krepps

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and April 21, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XI).

BOWERS MOVED TO ADOPT RESOLUTION NO. 2004-035, WHICH CREATES A STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND SPECIAL ASSESSMENT ROLL FOR COUNTRY VIEW ESTATES, PHASES II AND III.

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Bowers, Goodrich, Hope, Krepps, Sweet

Absent: Ammon

The Board reviewed memorandums dated April 28, 2004 from Twp. Mgr. Elsinga and April 21, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XII).

ANDERSON MOVED TO ADOPT RESOLUTION NO. 2004-036, WHICH APPROVES CONSUMERS ENERGY REQUEST NO. 02491680 FOR A CHANGE IN THE STANDARD STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS ENERGY FOR THE INSTALLATION OF FOURTEEN (14) STREETLIGHTS IN COUNTRY VIEW ESTATES, PHASES II AND III.

A Roll Call Vote was recorded as follows:

Ayes: Bowers, Goodrich, Hope, Krepps, Sweet, Anderson

Absent: Ammon

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED, UPON SECOND CONSIDERATION, TO ADOPT CASE NO. 04-758 FOR THE PURPOSE OF AMENDING ZONING ORDINANCE NO. 39 REGARDING SECTIONS 5.14 (CONDOMINIUM REGULATIONS) AND 10.2 (DEFINITIONS) AND ADOPT THE SETBACK MATRIX APPENDIX. ZONING ORDINANCE NO. 39.105.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Anderson, Bowers

Absent: Ammon

The Board reviewed memorandums both dated May 4, 2004 from Twp. Mgr. Elsinga and Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XIII).

KREPPS MOVED TO APPROVE A CHANGE ORDER WITH MARTIN CONTROL SERVICES, INC. THAT WOULD EXTEND THE FLOW MONITORING CONTRACT FROM MAY 6, 2004 THROUGH JUNE 3, 2004 IN THE AMOUNT NOT TO EXCEED $7,400.

Trustee Bowers asked about the initial contract with Martin Control Services, Inc. Robert Scheuerman, P. E., Twp. Engineer, responded that the initial contract was for six weeks of flow monitoring (for the on-going Sanitary Sewer Model and Systems Project with Malcolm Pirnie). The request is to extend the metering services in two-week increments, because of the very limited rainfall during the past six weeks. Therefore, the contract would be extended for four weeks at a cost of $3,700 for each two-week period beyond May 6, 2004. If there is sufficient rainfall within the first two-weeks, the Township would terminate the contract with Martin Control Services on May 20, 2004. If not, the flow monitoring would be extended through June 3, 2004.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Anderson, Bowers, Goodrich

Absent: Ammon

A Special Joint Delhi Township Park Commission/Township Board meeting is scheduled for Wednesday, May 12, 2004 at 6:30 p.m. in the Multipurpose Room at the Community Services Center. Trustee Sweet asked that the Township Manager’s Office send each of the Board members an E-mail reminder on May 11^th.

UPDATE - KITSMILLER RV & CANVASBACK SEWN PRODUCTS RE: REGULATIONS OF THE INGHAM COUNTY DRAIN COMMISSIONER’S OFFICE

Supervisor Goodrich referred to the comments that he made at a previous Board meeting (April 27, 2004 Joint DDA/Twp. Bd. Mtg.) about the problems that Ron Kitsmiller is having with the Ingham County Drain Commissioner’s (ICDC) office relative to the necessary permits that Mr. Kitsmiller needs to move forward with the expansion of his existing business. Supervisor Goodrich gave an update on the progress that has been made toward Mr. Kitsmiller receiving the necessary storm drainage permits from the ICDC.

Supervisor Goodrich further reported that Ron Kitsmiller expressed concern about a bill that he received from Delhi Township in the amount of $10,500 for sewer hook-up and inspection fees. Supervisor Goodrich commented that the sanitary sewer hook-up and inspection fees are part of the Township’s sanitary sewer ordinance. These fees may have an impact on small businesses that want to expand their business. Supervisor Goodrich further commented that he and Twp. Mgr. Elsinga have discussed the feasibility of changing the Township’s sanitary sewer ordinance with the Township Attorney.

Supervisor Goodrich referred to the comments that he made at a previous Board meeting (April 27, 2004 Joint DDA/Twp. Bd. Mtg.) about the problems that the owners of Canvasback Sewn Products are having with the Ingham County Drain Commissioner’s office. Supervisor Goodrich commented he intends to visit the owners of Canvasback Sewn Products relative to their concerns with the ICDC.

The Board reviewed a memorandum dated April 28, 2004 from Treasurer Harry Ammon, which includes Treasurer Ammon’s 1^st Quarter Investment Report (ATTACHMENT XIV).

On May 4, 2004, Clerk Hope and Joyce Goulet, Elections Coordinator, visited Holt High School to conduct their annual voter registration of high school students. 113 students registered to vote.

Supervisor Goodrich encouraged the students in the audience to register to vote.

Trustee Anderson referred to the accounts payable invoice dated 4/14/2004 – 4/27/2004 for McKenna Associates, Inc, and he expressed concern about the

contractual services with McKenna Associates, Inc. for a Planning Consultant for the Dept. of Community Development.

Twp. Mgr. Elsinga responded it was previously represented that the contractual services would continue in a declining sunset mode, and that the Township is scheduling contractual services with McKenna Associates to complete a few projects and to provide staff support services.

Al McFadyen, Dir. of Community Development, commented that the April invoice for McKenna that Trustee Anderson is referring to is for March 2004 consulting services. The consulting services were reduced in April and will be reduced further during the month of May 2004. Mr. McFadyen further commented that there are some projects that Darrell Fecho, Planning Consultant, McKenna Associates, will be finishing; therefore, the Township would continue to receive invoices for McKenna Associates for the next couple of months for Mr. Fecho’s consulting services. Mr. McFadyen also commented that, as a part of the whole process, there is a need for limited outside consulting services.

Twp. Mgr. Elsinga commented that the Board previously agreed to a Director of Community Development via the Delhi Twp. Downtown Development Authority on a part-time basis, and that there could be a gap in planning services that would be complimented with contractual services. The Township is finishing its contractual services with Mr. Fecho; however, the Township may continue to use McKenna or some other consulting firm on an as needed basis subject to the workload in the Department of Community Development.

TOWNSHIP MANAGER ELSINGA

The Board reviewed three Requests for Budget Transfers (ATTACHMENT XV), which includes:

$1,000 transfer from the Community Development, Contractual Services Account to the Community Development, Miscellaneous Account.

$4,600 transfer from the Accounting Dept., Part-time help, to the Accounting Dept., Contractual Services.

$7,455 from the Parks Health Insurance Account, to the Parks Capital Outlay Account.

Twp. Mgr. Elsinga referred to his previous discussion (4/20/04 Bd. mtg.) relative to the eradication of the MI Emerald Ash Borer (beetle), and he commented that the Township received a request from the county for a location to place the fallen Ash Trees. Therefore, the fallen Ash Trees will be stored on Township owned property at Holt & Eifert Rd. and then the trees will be chipped and shipped to Flint for incineration. Clerk Hope commented that a representative from the MI Dept. of Agriculture was at the last Michigan Township’s Association, Ingham County Chapter meeting, and he informed the group that the power plant that is going to be incinerating the Ash Trees uses some of the product from the incinerated trees to produce electricity.

Twp. Mgr. Elsinga commented that attempts to eradicate the Emerald Ash Borer (beetle) by removing infested Ash Trees may begin the week of May 10, 2004.

In celebration of Delhi Township Water Quality Awareness Week, the POTW is holding an Open House on May 8, 2004 from 10:00 a.m. – 2:00 p.m. The POTW is also holding a Reuse Rally on the same day at the same time.

HOLT HIGH SCHOOL – PORTFOLIO DAYS

Twp. Mgr. Elsinga spoke about his participation in the May 4, 2004 Holt High School Portfolio Days interviewing eight high school students.

Trustee Krepps asked about the status of the final results of the Delhi Township Citizens Survey. Supervisor Goodrich responded that a preliminary report relative to the survey may be available for discussion at the May 11, 2004 Committee of the Whole – Public Services Committee meeting. Supervisor Goodrich commented that a tentative meeting of the Citizens Survey Task Force is scheduled for Tuesday, May 11, 2004 at 7:00 p.m. for the purpose of discussing the final results of the Delhi Township Citizens Survey.

Trustee Bowers commented that her neighbors recently informed her about problems associated with a 1970’s gas leak in the Fay/Tolland area. Twp. Mgr. Elsinga responded that a report would be made relative to the issue at the May 11, 2004 Committee of the Whole – Public Services Committee meeting.

SWEET MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes

Absent: Ammon

Meeting adjourned at 9:07 p.m.