The Delhi Charter Township Board met in a regular meeting on Tuesday, March 2, 2004 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Stuart Goodrich called the meeting to order at 7:37 p.m.

Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, Treasurer Harry Ammon, Trustees Marsha Bowers, Steve Anderson, Paul Krepps, Roy Sweet

Others Present: 

John Elsinga, Twp. Mgr.
Robert Scheuerman, P. E., Twp. Engineer
Sandra Diorka, POTW Superintendent
Jason Coker, Dir. of Accounting
Tricia Vander Ploeg, Administrative Secretary/Deputy Supervisor
Barbara Prater, Assistant Twp. Clerk/Recording Secretary

SWEET MOVED THAT THE MINUTES OF THE REGULAR (BOARD) MEETING HELD ON FEBRUARY 17, 2004 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes

HOPE MOVED THAT THE PAYROLL PAID FEBRUARY 26, 2004 TOTALING $136,311.14 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

 A Roll Call Vote was recorded as follows:

Ayes: Ammon, Anderson, Bowers, Goodrich, Hope, Krepps, Sweet

Includes the following to be reimbursed from separate bank accounts:

Sewer 2002 Capital Construction for:

Sewer 2003 Capital Construction for:

Self-Funded Sewer Construction for:

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Bowers, Goodrich, Hope, Krepps, Sweet, Ammon

Supervisor Goodrich recognized two students in the audience from the government class at Holt High School.

Move Late Agenda Item No. 7., Resolution No. 2004-014, Sale of 2004 Refunding Bonds ahead of Agenda Item No. 1. a) Authorization to Use Surplus Drain Funds for 2003 Storm Drain Expenditures.

The Board reviewed a memorandum dated March 2, 2004 from Twp. Mgr. Elsinga (ATTACHMENT I).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-014, 2004 REFUNDING BONDS, WHICH REFINANCES THE OUTSTANDING 1995 COMMUNITY SERVICES CENTER BONDS, DATED AUGUST 1, 1995, IN THE PRINCIPAL AMOUNT OF $2,365,000.

Treasurer Ammon commented that about a month ago the Township’s Financial Consultant, Tom Traciack of ACI Finance, suggested that the Township may wish to refund (1995) general obligation bonds (that were issued to finance the construction of the Community Services Center) that could save the Township about $159,000 over the remaining life of the bonds, but because of the low interest rate on this bond issue, the savings to the Township is $181,024.13 which will reduce the amount of millage that would be levied against the Community Services Center debt on the tax bills over a period of six years.

Tom Traciak, Financial Consultant, commented that the actual net interest rate on the refunding bonds is between 2.25% - 2.35%.

Treasurer Ammon commented that refinancing the outstanding bonds would not extend the length of time for the issue. Mr. Traciak commented that the $181,024.13 is net to the Township after all expenses.

Twp. Atty. Patrick Berardo, Thrun, Maatsch & Nordberg, P.C., commented that the original rate on the bonds that were refunded was 5.2%; therefore, there is a significant savings. Atty. Berardo further commented that at the time they prepared the resolution for distribution to the Board, all of the exhibits were not included because it was right after the sale of the bonds was concluded. The exhibits that were not initially included are the Bond Purchase Agreement, which is the contract between the Township and the underwriter for the sale and purchase of the bonds and the Escrow Agreement, which is the agreement between the Township and Standard Federal Corporate & Institutional Trust who takes the proceeds from the new bonds and from the debt fund to pay off the prior bond holders on the first call date when they can be paid off, which is May 1, 2005. However, all of these documents are approved within the resolution (Resolution 2004-014) and they are now included as exhibits to the resolution.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Anderson, Bowers, Goodrich, Hope

The Board reviewed memorandums dated February 27, 2004 from Twp. Mgr. Elsinga and February 20, 2004 from Jason Coker, Dir. of Accounting (ATTACHMENT II).

SWEET MOVED TO APPROVE AND AUTHORIZE THE USE OF SURPLUS DRAIN FUNDS IN THE AMOUNT OF $70,004.85 FOR 2003 TOWNSHIP AT-LARGE DRAIN ASSESSMENTS AND $25,795.15 FOR THE 2003 HANCOCK DRAIN IMPROVEMENTS FOR A TOTAL OF $95,800.00.

A Roll Call Vote was recorded as follows:

Ayes: Bowers, Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

The Board reviewed memorandums dated February 27, 2004 from Twp. Mgr. Elsinga and February 25, 2004 from Jason Coker, Dir. of Accounting (ATTACHMENT III).

HOPE MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2003-052 FOR THE FISCAL YEAR 2004 GENERAL FUND BUDGET.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson, Bowers

The Board reviewed a memorandum dated February 26, 2004 from Twp. Mgr. Elsinga (ATTACHMENT IV).

ANDERSON MOVED TO APPROVE THE TRANSFER OF $15,000 FROM THE GENERAL FUND TO THE COMMUNITY SERVICES CENTER PARK IMPROVEMENT PROJECT FUND 408 FOR THE FUNDING OF PROFESSIONAL INSPECTION SERVICES DURING THE AMPHITHEATER CONSTRUCTION.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Bowers, Goodrich

The Board reviewed memorandums dated February 26, 2004 from Twp. Mgr. Elsinga and February 25, 2004 from Jason Coker, Dir. of Accounting (ATTACHMENT V).

AMMON MOVED TO ADOPT AMENDMENT NO. 1 TO RESOLUTION NO. 2003-054 FOR THE FISCAL YEAR 2004 PARKS AND RECREATION FUND BUDGET.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Anderson, Bowers, Goodrich, Hope

The Board reviewed a memorandum dated February 27, 2004 from Twp. Mgr. Elsinga (ATTACHMENT VI).

KREPPS MOVED TO APPROVE THE TRANSFER OF $15,000 FROM THE PARKS AND RECREATION FUND TO THE COMMUNITY SERVICES CENTER PARK IMPROVEMENT PROJECT FUND 408 FOR THE FUNDING OF PROFESSIONAL SERVICES DURING THE VETERANS’ MEMORIAL CONSTRUCTION.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Anderson, Bowers, Goodrich, Hope, Krepps

The Board reviewed memorandums dated February 26, 2004 from Twp. Mgr. Elsinga and February 25, 2004 from Jason Coker, Dir. of Accounting (ATTACHMENT VII).

ANDERSON MOVED TO ADOPT AMENDMENT NO. 3 TO RESOLUTION NO. 2001-129 FOR THE COMMUNITY SERVICES CENTER PARK IMPROVEMENT PROJECT BUDGET, FUND 408.

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Anderson, Bowers, Goodrich, Hope, Krepps, Sweet

The Board reviewed memorandums dated February 26, 2004 from Twp. Mgr. Elsinga and February 10, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VIII)

SWEET MOVED TO APPROVE THE PROFESSIONAL SERVICE PROPOSAL FROM TETRA TECH MPS FOR THE COOK AND THORBURN DRAIN, HANCOCK DRAIN, AND SOUTH CEDAR STREET ROAD IMPROVEMENTS (PROJECTS) IN THE AMOUNT OF $59,000.

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Bowers, Goodrich, Hope, Krepps, Sweet, Ammon

The Board reviewed a memorandum dated February 26, 2004 from Twp. Mgr. Elsinga (ATTACHMENT IX).

AMMON MOVED TO APPROVE THE PROPERTY LEASE BETWEEN DELHI CHARTER TOWNSHIP AND LEONARD HARRINGTON EFFECTIVE JANUARY 1, 2004, EXPIRING DECEMBER 31, 2007.

A Roll Call Vote was recorded as follows:

Ayes: Bowers, Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

The Board reviewed memorandums dated February 27, 2004 from Twp. Mgr. Elsinga and Fire Chief Rick Royston (ATTACHMENT X).

AMMON MOVED TO APPROVE THE PURCHASE OF EMERGENCY LIGHTS AND EQUIPMENT FROM ALERT EMERGENCY EQUIPMENT GROUP, INC. IN THE TOTAL AMOUNT NOT TO EXCEED $10,803.81.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson, Bowers

The Board reviewed memorandums dated February 26, 2004 from Twp. Mgr. Elsinga and February 27, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XI).

AMMON MOVED TO APPROVE THE CONTRACT BETWEEN DELHI CHARTER TOWNSHIP AND L. D. CLARK EXCAVATING COMPANY FOR THE PUBLICLY OWNED TREATMENT WORKS (POTW) OUTFALL SEWER REPLACEMENT IN THE AMOUNT OF $423,441 AND TO EXECUTE THE NOTICE TO PROCEED.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Bowers, Goodrich

Supervisor Goodrich spoke about a meeting that was held on February 20, 2004 in the Multipurpose Room at the Community Services Center with members of the Township Board, Township staff, representatives from the Ingham County Road Commission, and Congressman Mike Rogers, and his aid Tony Baltimore for the purpose of discussing the South Cedar Street Improvements Project (ATTACHMENT XII).

Supervisor Goodrich distributed to the Board the DDA’s Invitation to a Community Workshop on Wednesday, March 31, 2004 from 7:00 p.m. – 8:30 p.m. at Charlar Place, 4230 Charlar Drive, Holt, for the purpose of discussing the Cedar Street Corridor.

Supervisor Goodrich spoke about the February 27, 2004 meeting of the Greater Lansing Urban Policy Forum (GLUPF) that he attended. Lansing Mayor Tony Benavides and Michigan State University (MSU) President M. Peter McPherson was also present. MSU President McPherson discussed the proposed relocation of the MSU Medical School (not the Osteopathic School) to Grand Rapids. Mayor Benavides spoke about arranging for the leaders of all the local communities to meet to discuss extending the sharing of services; i.e. fire/ambulance services.

Supervisor Goodrich spoke about a recent meeting with two On-Premise Liquor License Holders, Rocky’s Roadhouse and Champions Sports Bar. It is anticipated that a meeting will also be held with the owner of the Crystal Bar.

The joint meeting of the Township Board and Holt Public Schools Board of Education is scheduled for Tuesday, March 9, 2004 at 6:00 p.m. at the Holt High School 9^th Grade Campus, 5780 W. Holt Road.

Supervisor Goodrich distributed a copy of pictures and the rules of the Mt. Pleasant Skate Park, as well as a copy of an aerial map of the proposed area for a skate park in Delhi Township that Mark Jenks, Dir. of Parks and Recreation may be discussing at the March 9^th joint meeting (ATTACHMENT XIII).

Supervisor Goodrich will be attending the Senate Small Business, Economic Development, and Regulatory Reform Committee hearing in the Senate Hearing Room at the Boji Tower (formerly known as Michigan National Bank) at 3:00 p.m. on Wednesday, March 3, 2004. The Committee will hear testimony on efforts to bring the Rare Isotope Accelorator (RIA) to the Michigan State University Campus. The RIA is the next generation facility for conducting basic nuclear science research.

Treasurer Ammon reported that the Treasurer’s Office received a revenue sharing check from the State of Michigan in the amount of $319,183.00.

As of March 1, 2004 the Treasurer’s Office is no longer collecting Winter 2003 Property Taxes. The Treasurer’s Office collected 98.46% of the winter taxes, which is $26,480,000 out of $26,500,000.

The Treasurer’s Office collected 98.45% of the Summer 2003 taxes, which is $2,912,000 out of $2,985,000.

Treasurer Ammon reported that he filed the MI Dept. of Treasury "Financial Report on the Status of Activities of a Brownfield Redevelopment Authority; Project Name: Dell Road Site (Woodland Lakes Apts.) One of the questions on the report was, "Has your authority been approved by the MI Dept. of Environmental Quality or the MI Economic Growth Authority to capture schools taxes?", and which was answered by "No".

Twp. Mgr. Elsinga encouraged the Township Board and Officials to attend the Holt Education Foundation Tenth Annual Community Recognition Dinner on March 23, 2004 at the Holiday Inn South. The Township has reserved a table for ten. The deadline to purchase tickets is March 19, 2004. Township Board and Officials should notify Tricia Vander Ploeg, Administrative Sec’y./Deputy Supervisor, if interested in attending this dinner.

Frank Badalamente, 1900 Persimmon Path – asked about the status of the Liquor License for Maximo’s (Tina Lopez), 1957 Cedar St., Holt, because the restaurant has not opened yet and it was the Township’s last available liquor license. Supervisor Goodrich responded that the Board approved the liquor license subject to final inspections, etc. (9/16/03 mtg.). The Township is uncertain as to why the restaurant has not opened for business. If the restaurant does not open, then the liquor license would ultimately come back to the Township.

Mr. Badalamente commented that about six months ago he acknowledged the seven Township Board members on the great job they are doing; however, he inadvertently excluded the Township Manager. Mr. Badalamente commented that he believes that Twp. Mgr. Elsinga has done an A+ job.

Curt Gates, 1866 Eifert Road – commented that he has been involved with the Lansing and Mason Skate Board Park projects, and he would like to volunteer to serve in some capacity if the proposed Delhi Twp. Skate Board Park becomes a reality.

A Voice Poll was recorded as follows: All Ayes

Regular meeting reconvened at 9:15 p.m.

Accounts Payable dated February 17, 2004 Invoice Distribution Report.

 

SWEET MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes

Meeting adjourned at 9:16 p.m.