DELHI CHARTER TOWNSHIP

BOARD OF TRUSTEES
REGULAR MEETING MINUTES

TUESDAY, FEBRUARY 17, 2004


The Delhi Charter Township Board met in a regular meeting on Tuesday, February 17, 2004 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Stuart Goodrich called the meeting to order at 7:35 p.m.

 

PLEDGE OF ALLEGIANCE

Cameron Clark, Boy Scout Troop 190, led the Pledge of Allegiance.

Mr. Clark commented that he is attending this evening’s Board meeting because he is working on a "Citizenship in the Community Merit Badge".

 

 

INTRODUCTIONS

MICHIGAN STATE UNIVERSITY AND LANSING COMMUNITY COLLEGE STUDENTS

Supervisor Goodrich recognized students in the audience from Michigan State University and Lansing Community College.

 

 

ROLL CALL

Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, Treasurer Harry Ammon, Trustees Steve Anderson, Paul Krepps, Roy Sweet

Members Absent: Trustee Marsha Bowers

Others Present:

John Elsinga, Twp. Mgr.
Robert Scheuerman, P. E., Twp. Engineer
Sandra Diorka, POTW Superintendent
Rick Royston, Fire Chief
Mark Jenks, Dir. of Parks and Recreation
Al McFadyen, DDA Executive Dir.
Darrell Fecho, Interim Dir. of Community Development/Planner
Tricia Vander Ploeg, Administrative Secretary/Deputy Supervisor
Barbara Prater, Assistant Twp. Clerk/Recording Secretary

 

 

MINUTES

MINUTES OF REGULAR TOWNSHIP BOARD MEETING – FEBRUARY 3, 2004

SWEET MOVED THAT THE MINUTES OF THE REGULAR BOARD MEETING HELD ON FEBRUARY 3, 2004 BE APPROVED AS PRINTED.

A Voice Poll was recorded as follows: All Ayes

Absent: Bowers

MOTION CARRIED

 

 

CLAIMS

PAYROLL – FEBRUARY 12, 2004

HOPE MOVED THAT THE PAYROLL PAID FEBRUARY 12, 2004 TOTALING $135,242.71 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

General Fund $ 78,929.74
Parks & Recreation Fund 11,000.76
Fire Equipment & Apparatus 3,546.10
DDA 4,742.12

Subtotal Common Savings

$ 98,218.72
Sewer Fund/Receiving 37,023.99
Total Payroll $135,242.71

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Goodrich, Hope, Krepps, Sweet, Ammon

Absent: Bowers

MOTION CARRIED

 

 

ACCOUNTS PAYABLE – FEBRUARY 3, 2004

HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID FEBRUARY 3, 2004 TOTALING $439,035.98 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.

General Fund $248,843.66
Parks & Recreation Fund 4,818.51
Fire Equip. & Apparatus Fund 3,329.18
Water Improvement Fund 122.00
Brownfield Redevelopment Authority 25.00
DDA/Sheriff Office Building Construction 70,328.00
DDA College Water/Sewer Construction 701.76
Trust & Agency Fund 4,075.70
Downtown Development Authority 3,849.32

Subtotal Common Savings

$336,093.13
Subtotal Sewer Fund Receiving 102,942.85
Grand Total $439,035.98

Includes the following to be reimbursed from separate bank accounts:

DDA Savings Account $ 74,177.32
DCT Brownfield Redevelopment Authority $ 25.00
Employee Flexible Spending Account $ 65.00
DDA College Water/Sewer Construction $ 701.76
Sewer 2002 Capital Construction for:
Tree Street Sewer Rehab $ 496.16
POTW Outfall Line-Engineering 161.35
POTW Expansion Construction 22,045.62
Total $ 22,703.13
Sewer 2003 Capital Construction for:
Holt/Waverly Pump Station Construction $ 4,139.24
Self-funded Sewer Construction:  
POTW Master Plan $ 19,667.40
Maintenance Administration Bldg. Expansion 1,308.41
Total $ 20,975.81

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

Absent: Bowers

MOTION CARRIED

SET/ADJUST AGENDA

HOPE MOVED TO ADD LATE AGENDA ITEM NO. 12, WHICH IS AMENDMENT NO. 1 TO THE STANDARD AGREEMENT FOR PROFESSIONAL SERVICES WITH MALCOLM PIRNIE, INC.

A Voice Poll was recorded as follows: All Ayes

Absent: Bowers

MOTION CARRIED

 

2003 ANNUAL REPORT – FIRE DEPARTMENT

Fire Chief Rick Royston used Power Point computer software to give his 2003 Fire Department annual report.

 

 

COMMITTEE BUSINESS – PUBLIC ADMINISTRATION

AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND MOBILE MEDICAL RESPONSE INC. FOR EMERGENCY MEDICAL SERVICE PROGRAMS CLINICAL EXPERIENCE

The Board reviewed memorandums dated February 13, 2004 from Twp. Mgr. Elsinga and January 28, 2004 from Fire Chief Rick Royston (ATTACHMENT I).

KREPPS MOVED TO APPROVE THE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND MOBILE MEDICAL RESPONSE, INC. FOR EMERGENCY MEDICAL SERVICE PROGRAMS CLINICAL EXPERIENCE.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Goodrich

Absent: Bowers

MOTION CARRIED

 

COMMITTEE BUSINESS – PUBLIC SAFETY

RESOLUTION NO. 2004-013, STATE OF MICHIGAN FIRE INSURANCE WITHHOLDING PROGRAM

The Board reviewed memorandums dated February 11, 2004 from Twp. Mgr. Elsinga and January 26, 2004 from Dennis Larner, Code Enforcement Officer (ATTACHMENT II).

KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-013, WHICH ENABLES DELHI TOWNSHIP TO PARTICIPATE IN THE STATE OF MICHIGAN’S FIRE INSURANCE WITHHOLDING PROGRAM AND NAMES THE DIRECTOR OF COMMUNITY DEVELOPMENT AS ADMINISTRATOR OF THE PROGRAM.

Trustee Anderson spoke in opposition to the proposed agreement.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Goodrich, Hope

Nays: Anderson

Absent: Bowers

MOTION CARRIED

 

 

AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY (DDA) FOR DIRECTOR OF COMMUNITY DEVELOPMENT SERVICES

The Board reviewed a memorandum dated February 9, 2004 from Twp. Mgr. Elsinga (ATTACHMENT III).

AMMON MOVED TO APPROVE THE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND THE DELHI CHARTER TOWNSHIP DOWNTOWN DEVELOPMENT AUTHORITY FOR THE PURPOSE OF EMPLOYING DDA EXECUTIVE DIRECTOR ALASTAIR N. McFADYEN AS DIRECTOR OF COMMUNITY DEVELOPMENT ON A SHARED TIME BASIS EFFECTIVE MARCH 1, 2004.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Goodrich, Hope, Krepps

Nays: Anderson

Absent: Bowers

MOTION CARRIED

 

 

AMENDMENT NO. 4 TO AGREEMENT FOR ENGINEERING SERVICES DELHI WASTEWATER PLANT OUTFALL SEWER RECONSTRUCTION 2001, WOLVERINE ENGINEERS & SURVEYORS, INC.

The Board reviewed memorandums dated February 10, 2004 from Twp. Mgr.

Elsinga and February 9, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT IV).

AMMON MOVED TO APPROVE AMENDMENT NO. 4 TO THE AGREEMENT FOR ENGINEERING SERVICES – DELHI WASTEWATER PLANT OUTFALL SEWER RECONSTRUCTION 2001 WITH WOLVERINE ENGINEERS & SURVEYORS, INC. IN THE AMOUNT OF $9,900.

Robert Scheuerman, P. E., Twp. Engineer, gave some historical information relative to the wastewater plant outfall sewer replacement project that was initially started in 1997.

The proposed Amendment No. 4 reflects the changes required by the Michigan Department of Environmental Quality (MDEQ).

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Anderson, Goodrich, Hope, Krepps, Sweet

Absent: Bowers

MOTION CARRIED

 

PURCHASE OF TWO (2) VEHICLES – FIRE DEPARTMENT

The Board reviewed memorandums dated February 11, 2004 from Twp. Mgr. Elsinga and February 9, 2004 from Fire Chief Rick Royston (ATTACHMENT V).

SWEET MOVED TO APPROVE THE PURCHASE OF TWO (2) 2004 DODGE DURANGOS FROM SNETHKAMP DODGE IN THE AMOUNT OF $47,083.56 FOR THE FIRE DEPARTMENT.

Fire Chief Royston commented that the bids on the Dodge ($23,541.78), Ford ($26,275) and Chevrolet ($27,416) were all state prices. Chief Royston commented that he spoke to a mechanic who works on some of the Delhi Twp. Fire Department vehicles, and he said that he thought that the Dodge Durango would serve the Fire Department very well. Chief Royston also commented that the Grand Ledge Fire Department has a Dodge Durango, and they said that the Durango has been a good unit and that they would purchase another one if they had the opportunity.

Twp. Mgr. Elsinga commented that $70,000 is budgeted for the two vehicles.

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Goodrich, Hope, Krepps, Sweet, Ammon

Absent: Bowers

MOTION CARRIED


NEW BUSINESS

LICENSE AGREEMENT RELATING TO DRAIN RIGHT-OF-WAY BETWEEN DELHI CHARTER TOWNSHIP AND PATRICK E. LINDEMANN, INGHAM COUNTY DRAIN COMMISSIONER – GILBERT INTERCOUNTY DRAIN DRAINAGE DISTRICT

The Board reviewed memorandums dated February 13, 2004 from Twp. Mgr.

Elsinga and February 12, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VI).

AMMON MOVED TO APPROVE THE LICENSE AGREEMENT RELATING TO DRAIN RIGHT-OF-WAY BETWEEN DELHI CHARTER TOWNSHIP AND PATRICK E. LINDEMANN, INGHAM COUNTY DRAIN COMMISSIONER, FOR THE GILBERT INTERCOUNTY DRAIN DRAINAGE DISTRICT.

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

Absent: Bowers

MOTION CARRIED

 

 

PROPOSAL FOR COMMUNITY SERVICES CENTER (CSC) PARK VETERAN’S MEMORIAL CONSTRUCTION DOCUMENTS AND CONSTRUCTION OBSERVATION SERVICES, LANDSCAPE ARCHITECTS AND PLANNERS, INC.

The Board reviewed memorandums dated February 12, 2004 from Twp. Mgr. Elsinga and Mark Jenks, Dir. of Parks and Recreation, as well as a letter dated October 7, 2003 from Robert Ford, President, Landscape Architects & Planners (ATTACHMENT VII).

ANDERSON MOVED TO APPROVE THE PROPOSAL DATED OCTOBER 7, 2003 FROM LANDSCAPE ARCHITECTS AND PLANNERS, INC. FOR THE COMMUNITY SERVICES CENTER (CSC) PARK VETERAN’S MEMORIAL CONSTRUCTION DOCUMENTS AND CONSTRUCTION OBSERVATION AT A COST NOT TO EXCEED $15,000.

Mark Jenks, Dir. of Parks and Recreation, spoke about the Community Services Center Park Veteran’s Memorial Construction. The American Legion and Veterans of Foreign War (VFW) are funding the actual construction of the Veteran’s Memorial through donations and in-kind services with the understanding that the Township would prepare the construction documents and observe the construction process. The Delhi Township Park Commission has approved the transfer of $15,000 from the Park Fund to the Community Services Center Park Fund for the purpose of funding the construction documents and observation. The goal is to complete the Veteran’s Memorial construction in time for the May 31, 2004 Memorial Day Parade.

Trustee Sweet asked where donations could be sent for the Veteran’s Memorial, and Mr. Jenks responded that donations could be sent to the American Legion who has set up a fund for the Veteran’s Memorial. Mr. Jenks spoke about the brick program that is being offered for donations made in memory of Veterans. Applications for the brick program may be obtained from the office of the Parks and Recreation Department.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Goodrich

Absent: Bowers

MOTION CARRIED

 

 

ACCEPTANCE OF SANITARY SEWER SYSTEM FOR CENTENNIAL FARMS SUBDIVISION, PHASE III

The Board reviewed memorandums dated February 10, 2004 from Twp. Mgr. Elsinga and Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VIII).

SWEET MOVED TO ACCEPT THE SANITARY SEWER SYSTEM IN CENTENNIAL FARMS SUBDIVISION, PHASE III, INTO DELHI TOWNSHIP’S PUBLICLY OWNED COLLECTION SYSTEM FOR OWNERSHIP AND MAINTENANCE AT A TOTAL COST OF $140,195.07.

A Roll Call Vote was recorded as follows:

Ayes: Krepps, Sweet, Ammon, Anderson, Goodrich, Hope

Absent: Bowers

MOTION CARRIED

 

ZONING AND DEVELOPMENT

PETITION FOR CHANGE OF ZONE, CASE NO. 03-753, KITSMILLER RV, TAX PARCEL #33-25-05-25-304-011, PARCEL A, RONALD A. KITSMILLER, A-1, AGRICULTURAL, TO C-2, GENERAL BUSINESS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 564

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 03-753, TAX PARCEL #33-25-05-25-304-011, DESCRIBED AS PARCEL A, RONALD A. KITSMILLER, FROM A-1, AGRICULTURAL, TO C-2, GENERAL BUSINESS, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 564.

A Roll Call Vote was recorded as follows:

Ayes: Sweet, Ammon, Anderson, Goodrich, Hope, Krepps

Absent: Bowers

MOTION CARRIED

 

 

PETITION FOR CHANGE OF ZONE, CASE NO. 03-756, PATIENT CARE DRIVE, TAX PARCEL #33-25-05-01-100-025, #33-25-05-01-100-026, #33-25-05-01-100-027, AND #33-25-05-01-100-028, GENESIS DEVELOPMENT GROUP, C-1, LOW IMPACT COMMERCIAL, TO C-2, GENERAL BUSINESS, SECOND CONSIDERATION, ZONING ORDINANCE NO. 565

The Board reviewed the recommendation of the Planning Commission.

HOPE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 03-756, PATIENT CARE DRIVE, TAX PARCEL NUMBERS 33-25-05-01-100-025, 33-25-05-01-100-026, 33-25-05-01-100-027, AND 33-25-05-01-100-028, GENESIS DEVELOPMENT GROUP, FROM C-1, LOW IMPACT COMMERCIAL, TO C-2, GENERAL BUSINESS, AS RECOMMENDED BY THE PLANNING COMMISSION. ZONING ORDINANCE NO. 565.

A Roll Call Vote was recorded as follows:

Ayes: Ammon, Anderson, Goodrich, Hope, Krepps, Sweet

Absent: Bowers

MOTION CARRIED

 

 

FINAL PLAT – ASPEN WOODS EAST

The Board reviewed a memorandum dated February 11, 2004 from Dena Fitzgerald, Secretary, Community Development (ATTACHMENT IX).

ANDERSON MOVED TO APPROVE THE FINAL PLAT FOR ASPEN WOODS EAST, A PART OF THE SOUTHWEST ¼ OF SECTION 13, T3N, R2W, DELHI TOWNSHIP.

A Roll Call Vote was recorded as follows:

Ayes: Anderson, Goodrich, Hope, Krepps, Sweet, Ammon

Absent: Bowers

MOTION CARRIED

 

 

REVISED FINAL PLAT – THE DELLS

The Board reviewed a memorandum dated February 11, 2004 from Dena Fitzgerald, Secretary, Community Development (ATTACHMENT X).

KREPPS MOVED TO APPROVE THE REVISED FINAL PLAT FOR THE DELLS, A PART OF THE SOUTHWEST ¼ OF SECTION 11, T3N, R2W, DELHI TOWNSHIP.

Darrell Fecho, Interim Dir. of Community Development, commented that this is the second time that the final plat for the Dells has come before the Township Board. On January 20, 2004, the Township Board approved the final plat; however, there were some errors in terms of Consumers Energy staking the site according to the preliminary plat that was processed previously rather than the final plat. So the utilities were placed incorrectly; therefore, it is being requested that the Township Board approve the original preliminary plat and make that the final revised plat, and Wolverine Engineering and Twp. Atty. J. Richard Robinson concur with this recommendation. Mr. Fecho recommended that the motion include language that this revised final plat takes the place of the final plat that was approved by the Township Board on January 20, 2004.

Ron Clark, E. T. Mackenzie & Mackenzie Recycling, commented that the final plat was approved on January 20, 2004 and then went to the Ingham County Plat Board on January 21, 2004 and was approved. Mr. Clark further commented that the State of MI would like to see a letter signed by the Township Clerk indicating that this change is a minor revision, which the state has said that it is, and that this change does not alter the approval granted on January 20th. Then the plat could go directly back to the state without having to change the dates on the final plat. Mr. Fecho commented that staff would concur with this request of the applicant as long as the state finds it acceptable. The goal is to make sure that what is approved is what is before the Township Board this evening.

Amendment to the Main Motion

AMMON MOVED THAT THE REVISED PLAT REPLACES THE FINAL PLAT THAT WAS APPROVED BY THE TOWNSHIP BOARD ON JANUARY 20, 2004.

Roll Call Vote on the Amendment

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

Absent: Bowers

MOTION CARRIED

Roll Call Vote on the Main Motion

A Roll Call Vote was recorded as follows:

Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson

Absent: Bowers

MOTION CARRIED

MAIN MOTION NOW READS:

KREPPS MOVED TO APPROVE THE REVISED FINAL PLAT FOR THE DELLS, A PART OF THE SOUTHWEST ¼ OF SECTION 11, T3N, R2W, DELHI TOWNSHIP, AND THAT THE REVISED PLAT REPLACES THE FINAL PLAT THAT WAS APPROVED BY THE TOWNSHIP BOARD ON JANUARY 20, 2004.

 


LATE AGENDA ITEMS

AMENDMENT NO. 1 TO THE STANDARD AGREEMENT FOR PROFESSIONAL SERVICES WITH MALCOLM PIRNIE, INC. TO PROVIDE FOR TASK 701 – POTW BLOWER CONTROL ASSISTANCE

The Board reviewed memorandums dated February 17, 2004 from Twp. Mgr. Elsinga and Sandra Diorka, POTW Superintendent (ATTACHMENT XI).

SWEET MOVED TO APPROVE AMENDMENT NO. 1 TO THE STANDARD AGREEMENT FOR PROFESSIONAL SERVICES WITH MALCOLM PIRNIE, INC. TO PROVIDE FOR TASK 701 – POTW BLOWER CONTROL ASSISTANCE IN THE AMOUNT OF $14,403.76.

Sandra Diorka, POTW Superintendent, spoke about the need to amend the Standard Agreement for Professional Services with Malcolm Pirnie, Inc. to provide for Task 701 - POTW Blower Control Assistance. The POTW has experienced start-up difficulties with the two additional blowers that have been added in the current plant expansion project and to the two existing blowers. The Township’s current project engineers and staff believe these additional engineering services could resolve the start-up issues. As Wolverine Engineers and Surveyors do not have the professional services available in-house, they are willing to work with Malcolm Pirnie who are currently under contract with the Township and possess the necessary professional engineering services to resolve the problem.

Trustee Sweet asked about the funding for the POTW Blower Control Assistance, and Ms. Diorka responded that the original project was bid with a 10% contingency reserved; therefore, the funds would come from this contingency reserve.

Trustee Anderson asked about Task 700. Twp. Mgr. Elsinga responded that the request before the Board this evening is only for Task 701 – POTW Blower Control Assistance. It does not include Task 700 – XP SWMM Model Assistance for POTW and Task 702 – POTW Weather Station Assistance.

A Roll Call Vote was recorded as follows:

Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Goodrich

Absent: Bowers

MOTION CARRIED

 

REPORTS

SUPERVISOR GOODRICH

FEBRUARY 18, 2004 MEETING WITH REPRESENTATIVE FROM THE OFFICE OF CONGRESSMAN MIKE ROGERS

A meeting is scheduled for Wednesday, February 18, 2004 at 2:00 p.m. in the Multipurpose Room at the Community Services Center, with a representative(s) from the Office of Congressman Mike Rogers, Township Board and Township staff to go over

the South Cedar Street Corridor Plan before the February 20, 2004 meeting with Congressman Mike Rogers.

 

MEETING DATE CHANGED - DELHI TOWNSHIP BOARD JOINT MEETING WITH THE HOLT PUBLIC SCHOOLS BOARD OF EDUCATION – TUESDAY, MARCH 9, 2004

The March 10, 2004 tentative joint meeting of the Delhi Township Board and the Holt Public Schools Board of Education has been changed to March 9, 2004 at 6:00 p.m. at the Holt High School 9th Grade Campus, 5780 W. Holt Rd.

 

LANSING CHAMBER OF COMMERCE 92ND ANNUAL DINNER

All of seats have been reserved for the 92nd annual dinner of the Lansing Chamber of Commerce on February 26, 2004; therefore, there are no available seats unless there is a cancellation.

 

TREASURER AMMON

4TH QUARTER 2003 INVESTMENT REPORT

The Board reviewed a memorandum dated February 6, 2004 from Treasurer Harry Ammon (ATTACHMENT XIII). Treasurer Ammon gave his 4th Quarter 2003 Investment Report.

 

WINTER 2003 PROPERTY TAXES

On February 17, 2004 the Treasurer’s Office collected $2 Million dollars in winter 2003 property taxes.

 

TOWNSHIP RECEIVES STANDARD & POORS A+ RATING FOR BOND REFINANCING

Treasurer Ammon received an E-mail from Tom Traciak, ACI Finance, Inc., informing him that the Township received a Standard & Poors A+ rating for bond refinancing.

 

TOWNSHIP EMPLOYEES CASUAL FRIDAY DRESS DOWN FOR CHARITY DONATION TO HOLT COMMUNITY FOOD BANK

Treasurer Ammon reported that he received a letter from the Holt Community Food Bank thanking Delhi Township employees for their donation ($334) to the Food Bank from their Casual Friday Dress Down for Charity fund.

 

 

CLERK HOPE

NEW ELECTION VOTING EQUIPMENT - UPDATE

Clerk Hope reported that when the Township receives the new election voting equipment, it will be given to the Township because more federal money is available for the voting equipment than was anticipated. However, the EAC Board must post the state’s entire plan on the Web Site 60 days prior to the state receiving the new voting equipment. Therefore, in order to get the voting equipment in time for the August 2004 primary, the Township would have to receive the equipment sometime in May 2004, which means that the 60 day posting deadline is near. However, the federal government did not provide enough money to the EAC Board to post each state’s individual plan on the Web Site, so it is very unlikely that the plan will be posted at all. Even if it were, it would be impossible to conduct the June 2004 School Board Election using the punch card system and then turn around and try train people on the new voting equipment, etc. Therefore, all the Clerks in Ingham County unanimously agreed, reluctantly, to continue using the punch card system for the remainder of 2004. The new election voting equipment will be in place in 2005.

 

 

TRUSTEES

ANDERSON

HOLT-DIMONDALE SCHOOL BUSINESS ALLIANCE LAS VEGAS NIGHT – FEBRUARY 21, 2004

The Holt-Dimondale School Business Alliance annual Las Vegas Night is scheduled for Saturday, February 2004 from 6:00 p.m. to midnight at the Holiday Inn South. The proceeds will go toward scholarships for Holt High School students.

 

SWEET

JANUARY 12, 2004 ZONING BOARD OF APPEALS MEETING

Trustee Sweet reported on the January 12, 2004 Zoning Board of Appeals (ZBA) meeting regarding a request from Michael Davis, Davis Construction, for a variance on Phillips (2121 Phillips). The applicant built the existing fourplexes on Phillips, and there is one piece of property left that he was proposing to build a fourplex on. However, the applicant wanted to follow the1989 Site Plan Review standards, which is when the existing fourplexes were built, instead of the current Site Plan Review standards. In essence, the applicant ended up asking for about ten different variances. Out of the ten variances, the applicant may have received approval for three or four of them, but the rest of them were denied, which made it impossible for the applicant to build the fourplex. Trustee Sweet commented that the applicant may come back and ask for a duplex.

 

TOWNSHIP MANAGER ELSINGA

NATIONAL CITIZENS SURVEY UPDATE

The Board reviewed the Delhi Township 2004 Citizen Survey Questionnaire, which is going out one day later than anticipated, February 25, 2004. Postcards will be mailed to the recipients to notify them that they will be a recipient of the survey. Then another notice will be mailed on March 3, 2004 encouraging the recipients to complete and return the survey.

 

PROPOSED TETRA TECH MPS PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES ASSOCIATED WITH VARIOUS PROJECTS ALONG SOUTH CEDAR STREET

The Board reviewed a memorandum dated February 10, 2004 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT XV).

Mr. Scheuerman spoke about the five tasks that are included in the Tetra Tech MPS Proposal for Professional Engineering Services associated with various projects along South Cedar Street (part of Attachment XV):

 

Township Drain Fund

Account No.

101-446-967.040

DDA

Total

Task 1*

$9,500

---

$ 9,500

$19,000

Tasks 2 & 3

---

$15,000

---

15,000

Task 4

---

---

17,000

17,000

Task 5

---

4,000

4,000

8,000

Totals

$9,500

$19,000

$30,500

$ 59,000

Does not include $4,200 FEMA review fee (to be split evenly between Township Drain Fund & DDA)

Mr. Scheuerman commented that the Professional Engineering Services Proposal from Tetra Tech MPS would go before the DDA Board on February 24, 2004 for their consideration, and then the proposal would go before the Township Board for consideration on March 2, 2004.

Twp. Mgr. Elsinga commented that the proposed $9,500 from the Township’s Drain Fund for the FEMA study is an appropriate assignment against this drain fund. Mr. Scheuerman commented that the $19,000 out of the Infrastructure account (Account

No. 101-446-967.040) was budgeted this year.

 

FYI ITEMS

3/9/04 Agenda of the Ingham County Brownfield Redevelopment Authority workshop for elected & appointed officials in Ingham, Eaton, & Clinton Counties.

Consumers Energy "Touching Base – Winter 2004" Newsletter.

12/10/03 agenda for the Tri-County Regional Planning Commission, Groundwater Management Board meeting.

Accounts Payable invoice distribution report dated 2/3/2004.

 

 

LIMITED COMMENTS

South Cedar Street Corridor Plans

Supervisor Goodrich commented that the South Cedar Street Corridor Plans would be available for review immediately following the Board meeting.

 

 

ADJOURNMENT

SWEET MOVED TO ADJOURN THE MEETING.

A Voice Poll was recorded as follows: All Ayes

Absent: Bowers

MOTION CARRIED

Meeting adjourned at 9:07 p.m.


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