DELHI CHARTER TOWNSHIP
BOARD OF TRUSTEES The Delhi Charter Township Board met in a regular meeting on Tuesday, January 6, 2004 in the Multipurpose Room at the Community Services Center, 2074 Aurelius Road, Holt, Michigan. Supervisor Stuart Goodrich called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL Members Present: Supervisor Stuart Goodrich, Clerk Evan Hope, Treasurer Harry Ammon, Trustees Steven Anderson, Paul Krepps, Roy Sweet Absent: Trustee Marsha Bowers Others Present: John Elsinga, Twp. Mgr.
MINUTES MINUTES OF REGULAR TOWNSHIP BOARD MEETING – DECEMBER 16, 2003 HOPE MOVED THAT THE MINUTES OF THE REGULAR BOARD MEETING HELD ON DECEMBER 16, 2003 BE APPROVED. A Voice Poll was recorded as follows: All Ayes Absent: Bowers MOTION CARRIED
PAYROLL – DECEMBER 18, 2003 HOPE MOVED THAT THE PAYROLL PAID DECEMBER 18, 2003 TOTALING $129,297.98 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.
A Roll Call Vote was recorded as follows: Ayes: Anderson, Goodrich, Hope, Krepps, Sweet, Ammon Absent: Bowers MOTION CARRIED
PAYROLL – DECEMBER 31, 2003 HOPE MOVED THAT THE PAYROLL PAID DECEMBER 31, 2003 TOTALING $133,781.93 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.
A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson Absent: Bowers MOTION CARRIED
ACCOUNTS PAYABLE – DECEMBER 9, 2003 HOPE MOVED THAT THE ACCOUNTS PAYABLE PAID DECEMBER 9, 2003 TOTALING $615,768.76 HAVING BEEN REVIEWED, AUDITED, AND APPROVED BE ACCEPTED BY THE BOARD.
Includes the following to be reimbursed from separate bank accounts:
A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson Absent: Bowers MOTION CARRIED
INTRODUCTIONS HOLT HIGH SCHOOL GOVERNMENT STUDENTS Supervisor Goodrich recognized government students in the audience from Holt High School.
SET/ADJUST AGENDA Agenda Item No. 9. – Correct the Request No. to read Request No. 02352606. Add Late Agenda Item No. 13. – Revised Sanitary Sewer Easement – Lundberg/Ardis.
CERTIFICATE OF APPRECIATION – JIM FELTON Clerk Hope presented Jim Felton with a Certificate of Appreciation congratulating Mr. Felton for 30 years of service with Delhi Township (ATTACHMENT I).
APPOINTMENTS APPOINTMENT TO THE PLANNING COMMISSION – DELHI TOWNSHIP CLERK EVAN HOPE The Board reviewed a memorandum dated December 30, 2003 from Supervisor Stuart Goodrich (ATTACHMENT II). AMMON MOVED TO APPOINT DELHI TOWNSHIP CLERK EVAN HOPE TO THE DELHI TOWNSHIP PLANNING COMMISSION FOR A ONE-YEAR TERM, EFFECTIVE JANUARY 1, 2004, AND EXPIRING JANUARY 1, 2005. A Roll Call Vote was recorded as follows: Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Goodrich Absent: Bowers MOTION CARRIED Assistant Twp. Clerk Barbara Prater administered the oath of office to Clerk Hope following the Board meeting.
APPOINTMENT TO THE SEWER BOARD OF APPEALS – NANETTE MILLER The Board reviewed a memorandum dated December 30, 2003 from Supervisor Goodrich (ATTACHMENT III). KREPPS MOVED TO APPOINT NANETTE MILLER TO THE DELHI TOWNSHIP SEWER BOARD OF APPEALS, EFFECTIVE JANUARY 7, 2004, TO FULFILL THE REMAINDER OF THE THREE-YEAR TERM DECEMBER 16, 2003 – DECEMBER 16, 2006. A Roll Call Vote was recorded as follows: Ayes: Krepps, Sweet, Ammon, Anderson, Goodrich, Hope Absent: Bowers MOTION CARRIED Clerk Hope administered the oath of office to Nanette Miller. NEW BUSINESS CONTRACT BETWEEN DELHI CHARTER TOWNSHIP AND D.O.C. CONTRACTING, INC. FOR THE CONSTRUCTION OF THE WEST TOWN DRAIN SANITARY SEWER INTERCEPTOR The Board reviewed memorandums dated December 31, 2003 from Twp. Mgr. Elsinga and December 30, 2003 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT IV). SWEET MOVED TO APPROVE THE CONTRACT BETWEEN DELHI CHARTER TOWNSHIP AND D.O.C. CONTRACTING, INC. FOR THE CONSTRUCTION OF THE WEST TOWN DRAIN SANITARY SEWER INTERCEPTOR IN THE AMOUNT OF $782,794.80 AND TO EXECUTE THE NOTICE TO PROCEED, SUBJECT TO OBTAINING THE NECESSARY EASEMENTS. A Roll Call Vote was recorded as follows: Ayes: Sweet, Ammon, Anderson, Goodrich, Hope, Krepps Absent: Bowers MOTION CARRIED
RESOLUTION NO. 2004-001, STREETLIGHT SPECIAL ASSESSMENT DISTRICT/ROLL, DEERFIELD ESTATES SUBDIVISION, PHASES 2 AND 3 The Board reviewed memorandums dated December 30, 2003 from Twp. Mgr. Elsinga and December 23, 2003 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT V). ANDERSON MOVED TO ADOPT RESOLUTION NO. 2004-001, WHICH CREATES A STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND SPECIAL ASSESSMENT ROLL FOR DEERFIELD ESTATES SUBDIVISION, PHASES 2 AND 3. A Roll Call Vote was recorded as follows: Ayes: Ammon, Anderson, Goodrich, Hope, Krepps, Sweet Absent: Bowers MOTION CARRIED
RESOLUTION NO. 2004-002, CONSUMERS ENERGY CHANGE IN STANDARD STREETLIGHTING CONTRACT, REQUEST NO. 02352606, DEERFIELD ESTATES SUBDIVISION, PHASES 2 AND 3 The Board reviewed memorandums dated December 30, 2003 from Twp. Mgr. Elsinga and December 19, 2003 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VI). KREPPS MOVED TO ADOPT RESOLUTION NO. 2004-002, WHICH APPROVES CONSUMERS ENERGY REQUEST NO. 02352606 FOR A CHANGE IN THE STANDARD STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS ENERGY FOR THE INSTALLATION OF THIRTEEN (13) STREETLIGHTS IN DEERFIELD ESTATES SUBDIVISION, PHASES 2 AND 3. A Roll Call Vote was recorded as follows: Ayes: Anderson, Goodrich, Hope, Krepps, Sweet, Ammon Absent: Bowers MOTION CARRIED
RESOLUTION NO. 2004-003, STREETLIGHT SPECIAL ASSESSMENT DISTRICT/ROLL, KELLER’S RIDGE SUBDIVISION, PHASE 4 The Board reviewed memorandums dated December 30, 2003 from Twp. Mgr. Elsinga and December 23, 2003 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VII). AMMON MOVED TO ADOPT RESOLUTION NO. 2004-003, WHICH CREATES A STREETLIGHT SPECIAL ASSESSMENT DISTRICT AND A SPECIAL ASSESSMENT ROLL FOR KELLER’S RIDGE SUBDIVISION NO. 4. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson Absent: Bowers MOTION CARRIED
RESOLUTION NO. 2004-004, CONSUMERS ENERGY CHANGE IN STANDARD STREETLIGHTING CONTRACT, REQUEST NO. 02439199, KELLER’S RIDGE SUBDIVISION, PHASE 4 The Board reviewed memorandums dated December 30, 2003 from Twp. Mgr. Elsinga and December 23, 2003 from Robert Scheuerman, P. E., Twp. Engineer (ATTACHMENT VIII). SWEET MOVED TO ADOPT RESOLUTION NO. 2004-004, WHICH APPROVES CONSUMERS ENERGY REQUEST NO. 02439199 FOR A CHANGE IN THE STANDARD STREETLIGHTING CONTRACT BETWEEN DELHI TOWNSHIP AND CONSUMERS ENERGY FOR THE INSTALLATION OF SIX (6) STREETLIGHTS IN KELLER’S RIDGE SUBDIVISION NO. 4. A Roll Call Vote was recorded as follows: Ayes: Goodrich, Hope, Krepps, Sweet, Ammon, Anderson Absent: Bowers MOTION CARRIED
ZONING AND DEVELOPMENT AMENDMENTS TO ZONING ORDINANCE NO. 39, CASE NO. 03-740, HOUSEKEEPING AMENDMENTS, INTRODUCTION & FIRST CONSIDERATION (PROPOSED ZONING ORDINANCE NO. 39.104) The Board reviewed the recommendation of the Planning Commission. HOPE MOVED UPON INTRODUCTION AND FIRST CONSIDERATION, TO AMEND ZONING ORDINANCE NO. 39, CASE NO. 03-740, FOR THE PURPOSE OF VARIOUS HOUSEKEEPING ITEMS, WITH THE FOLLOWING AMENDMENTS, AS RECOMMENDED BY THE PLANNING COMMISSION: SECTION 3.3.5 – PARAGRAPH 1, REMOVE THE WORD "TOWNSHIP" SO PARAGRAPH 1 WILL READ "SAID SIGN SHALL BE PROVIDED BY THE COMMUNITY DEVELOPMENT DEPARTMENT AND PLACED IN THE SUBJECT PROPERTY BY THE APPLICANT WITHIN SEVEN (7) DAYS OF SUBMISSION OF THE REVIEW FOR A 30 DAY PERIOD." SECTION 6.2.5 – ITEM 1., REMOVE THE WORD "SHANTIES". SECTION 6.13 – PARAGRAPH 1, "I ADDITION…" SHOULD READ "IN ADDITION…" SECTION 6.13 – ITEM 11., CAPITALIZE "ROAD" IN "INGHAM COUNTY ROAD COMMISSION". (PROPOSED ZONING ORDINANCE NO. 39.104). Trustee Anderson explained some of the amendments to proposed Zoning Ordinance No. 39.104. Section 6.2.5 - Remove the word "shanties" from this section, so the paragraph reads, "The Director of Community Development may administratively authorize construction trailers, etc. on a construction job site for housing materials, construction office use, or as a temporary housing for security personnel." Section 6.13, Paragraph 1 – The letter ‘n’ was added to the letter ‘I’, "In addition…", and Section 6.13, Item 11. – Capitalize the word "Road" in Ingham County Road Commission. Pete Stoughton, Assistant Planner, commented that the majority of the proposed changes are for housekeeping purposes. One of the major changes is that the zoning ordinance referred to the Zoning Administrator. However, the Township does not have a Zoning Administrator position; therefore, the word "Zoning Administrator" is being changed to "Director of Community Development". The most significant change is the addition of standards for single-family residential developments. Mr. Stoughton further commented that currently construction trailers requires a Special Use Permit (SUP). The SUP process takes about 90 days and often times the job is completed before the Township could issue the SUP. Therefore, the proposed ordinance amendment authorizes the Director of Community Development to administratively authorize construction trailers. Mr. Stoughton also commented that some of the definitions in the amended ordinance have been changed to help make the ordinance clearer. A Roll Call Vote was recorded as follows: Ayes: Hope, Krepps, Sweet, Ammon, Anderson, Goodrich Absent: Bowers MOTION CARRIED LATE AGENDA ITEMS REVISED SANITARY SEWER EASEMENT – LUNDBERG/ARDIS, FOR THE PURPOSE OF CONSTRUCTING A PORTION OF THE WEST TOWN DRAIN SANITARY SEWER INTERCEPTOR The Board reviewed a memorandum dated January 6, 2004 from Twp. Mgr. Elsinga (ATTACHMENT IX). AMMON MOVED TO ACCEPT THE REVISED SANITARY SEWER EASEMENT WITH AN ADDITIONAL $11,100 FOR THE TOTAL SUM OF $33,000 PAYABLE TO KEITH H. LUNDBERG, PATRICIA A. LUNDBERG, AND KAY D. ARDIS FOR THE PURPOSE OF CONSTRUCTING A PORTION OF THE WEST TOWN DRAIN SANITARY SEWER INTERCEPTOR. Trustee Krepps asked about the proposed revision to the sanitary sewer easement. Twp. Mgr. Elsinga responded that the Township initially hired a professional property appraiser to appraise the value of the land, which included only one-year compensation ($4,100) for crop loss. The request for an additional $11,100 would provide fair compensation for over five years of declining crop loss due to the construction of a portion of the West Town Drain Sanitary Sewer Interceptor. A Roll Call Vote was recorded as follows: Ayes: Krepps, Sweet, Ammon, Anderson, Goodrich, Hope Absent: Bowers MOTION CARRIED
REPORTS SUPERVISOR GOODRICH UPDATE - PROPOSED TOWNSHIP POLICY NO. 122, USE OF MULTIPURPOSE ROOM The Board reviewed an excerpt from the "Holt Update" regarding the availability of a place to host meetings or events at their facilities (ATTACHMENT X). Supervisor Goodrich commented that Township staff is still reviewing various meeting room rental agreement formats, which includes the Holt Public Schools Events, Scheduling & Theater Facility Use Request Form (part of Attachment X). Supervisor Goodrich further commented that Township staff would be meeting with the Delhi Downtown Development Authority (DDA) Board about the possibility of using a portion of their new facility on Cedar Street when it is completed for the community to hold public meetings.
DELHI DOWNTOWN DEVELOPMENT AUTHORITY (DDA) STEERING COMMITTEE MEETING ON THE S. CEDAR STREET CORRIDOR STUDY – JANUARY 8, 2004 The DDA Steering Committee on the S. Cedar Street Corridor Study is meeting on Thursday, January 8, 2004 at 4:00 p.m. at the office of the DDA at 4415 Holt Rd., Holt.
TREASURER AMMON STATE REVENUE SHARING CHECK Treasurer Ammon reported that on December 31, 2003 the Treasurer’s Office received a revenue sharing check from the State of Michigan in the amount of $337,555, which is less than anticipated. Treasurer Ammon commented that the Treasurer’s Office was very busy through the end of December 2003 collecting taxes. To date, $13.3 million has been collected of the $26 million to be collected, which is collected for all jurisdictions, which includes the schools and county. Delhi Township is able to keep about 9% of what is collected ($1+ million), and the main Holt School District is able to keep about $3½ million.
CLERK HOPE MICHIGAN TOWNSHIPS ASSOCIATION (MTA) JANUARY 28 – 30, 2004 EDUCATIONAL/CAPITOL CONFERENCE Clerk Hope commented that the MTA Educational/Capitol Conference is January 28 thru January 30, 2004, and he asked for a volunteer from the Board to be a flag bearer in the parade of flags at the conference. Ingham County is one of the featured counties; therefore, MTA would like all the government entities in the featured counties that have flags to be in the parade of flags. Clerk Hope spoke about MTA’s need for assistance with getting door prizes and hand-outs for this conference.
PAPERLESS BOARD AGENDA PACKETS Clerk Hope commented that he is currently providing Township Department Heads with paperless board agenda packets, and that he would E-mail the Board members at their home or business E-mail address with the January 20, 2004 Township Board agenda packet so they could become familiar with the paperless board agendas. Trustee Krepps spoke about an article in the January 6, 2004 edition of the Detroit Free Press about cost effective paperless board agendas. Certain government boards in southeast Michigan have transitioned from paper to paperless agendas and support documentation. Paperless agenda packets save both time and money; especially in terms of the number of man-hours it takes to put together board agenda packets. Clerk Hope commented that the initial cost to provide Board members with paperless agendas would be the purchase of lap top computers and any costs associated with installing the proper power, etc. Supervisor Goodrich commented that the Township may be looking at paperless agendas in the next year. Trustee Krepps asked if the Township budgeted for the necessary computer equipment for paperless agendas in its 2004 budget, and Supervisor Goodrich responded in the negative.
TOWNSHIP MANAGER ELSINGA NATIONAL CITIZENS SURVEY UPDATE Twp. Mgr. Elsinga commented that the National Citizens Survey Task Force is meeting on Wednesday, January 7, 2004 at 6:00 p.m. (in the Multipurpose Room at the Community Services Center). This meeting is open to the public. The Task Force will be reviewing the types of questions that the Township wants to ask the community in the citizens survey. The Township will be surveying 3,000 households within Delhi Township. A second meeting has also been scheduled for Tuesday, January 13, 2004 at 6:00 p.m. to review the types of policy questions that the Township wants to include in the survey. The National Citizens Survey Task Force includes: John Elsinga, Twp. Mgr. Stuart Goodrich, Twp. Supervisor Evan Hope, Twp. Clerk Paul Krepps, Trustee Al McFadyen, DDA Exec. Dir. Art Brokenshire III, Parks Commission Mark Jenks, Dir. of Parks & Rec. John Drolett, Bd. of Review/Sewer Bd. of Appeals Sally Rae, DDA Board Paul Rankin, Zoning Board of Appeals Jane Wallin, Parks Commission Roger Donaldson, Planning Commission/Zoning Board of Appeals The citizens survey may be available to mail to the public in mid-February 2004.
FYI ITEMS 12/16/03 letter from Comcast Cable Communications, Inc. re: Comcast just recently increased the speed of Comcast High-Speed Internet in the Lansing area. 12/10/03 letter from Capital Region Airport Authority re: its new full-service Web Site, www.FlyLansing.com, to the Mid-Michigan community. 12/10/03 memorandum from Steve Webster, MSU, Office of the Vice President for Governmental Affairs, to members of the Greater Lansing Urban Policy Forum (GLUPF) re: materials that were distributed to the media on Dec. 8, 2003, which included the GLUPF Resolution regarding the State budget for Fiscal Year 2003-04. 12/9/03 Accounts Payable Warrant List.
ADJOURNMENT HOPE MOVED TO ADJOURN THE MEETING. A Voice Poll was recorded as follows: All Ayes Absent: Bowers MOTION CARRIED
Meeting adjourned at 8:04 p.m. |
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